Thats where proper auditing and retention comes into play and also where it
becomes 'interesting'. Privacy laws are different in each country and
especially business that deal with their offices in remote countries have to
make sure that your archiving policies aren't in violation with standard
protection or privacy laws. The German and French laws are for instance
very strict in that matter and there are a few more interesting ones out
there.
On the other hand .. how sure are you that you didn't delete something that
you were forced to keep? How are you handling litigations where a judge
might enforce a legal hold on either a small set or all of your data ?
Martin
----- Original Message -----
From: "Schwartz, Jim" <[EMAIL PROTECTED]>
To: "Exchange Discussions" <[email protected]>
Sent: Wednesday, January 17, 2007 9:17 AM
Subject: RE: Best value for money exchange archiving
"Once an email is in, you can't remove it."
Somewhere a few lawyers have started salivating. A few more just keeled over
in fright.
Retaining email for the sake of retaining it is asking for issues. Retaining
emails that are required by law or contain business records is a good thing.
In order for it to be a record, it must not be able to be changed by the
user and it should have a age limit for destruction. The age limit can be
until the stars burn out, but at least you can show the attorney's that you
purge certain information as part of your normal business process.
I personally think that where many of the "archival" products fall down is
in managing the records. You can archive and keep emails, that's great. How
do I make sure that when I don't need to keep it, that it goes away? [1]
[1] I can't be 100% sure, but I should be reasonably sure.
-----Original Message-----
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On Behalf Of Stephen
Reboulet
Sent: Wednesday, January 17, 2007 10:15 AM
To: Exchange Discussions
Subject: RE: Best value for money exchange archiving
In our test setup:
*We started archiving all emails using Journaling to a special mailbox that
GFI MA 'read' and pulled into archive.
*Using the GFI MA EEWiz utility, we had it go into the mailboxes and grab
copies of all emails up to the date we started the Journalling
archiving. We were able to tell it that any
emails prior to 2006, should go into a separate database. We did not have
to archive all the users' accounts to a PST file, so that was a nice touch.
*We then set a cap on the test group, and setup their accounts to auto-purge
anything over 3 months old.
For our purposes the program worked quite well:
*It allows the users to search their own archived mail, forward or restore
as needed; *It allows group leaders to view and search the emails of their
groups. Useful for times when a client has sent an important email and
someone on the team is out. No more running to us asking us to search all
the email accounts singularly looking for said email *It allows IT to search
all email accounts for an old email sent to 'someone in the company'.
*It keeps the emails of past employees, helpful for the time when someone
say's 'oh John Smith told me..' and we check his email account that we
backed up on the day he left and find it's empty...
It's not perfect however. Once an email is in, you can't remove it. That
means spam, emails that someone regrets sending, all those emails with
MP3's, are all archived. It won't reduce your store size itself, it's up to
you to purge and then compress the store. Users have to use a web interface
access their archived mail.
For our needs, and it's price range, it was a good solution.
Your mileage may vary.
At 06:12 AM 1/17/2007, Simon Butler wrote:
You do know that you are comparing apples to oranges with GFI Mail
Archiver and Enterprise Vault?
I personally do not feel that you can compare them, because they do two
different jobs.
GFI Mail Archiver is a journaling application.
It uses the journal feature of Exchange to take a copy of every message
as it passes through the Exchange server.
It will do nothing to reduce the size of the store, as it does not
remove items from the database. If you want to reduce the size of the
store with that product, then you have to extract the content from the
mailbox using exmerge then import the PST file.
On an ongoing basis users need to actually delete email from their
mailbox themselves, GFI cannot do that for you.
I use GFI MA for sites that need to keep a copy of messages for
compliance reasons.
Enterprise Vault on the other hand, while it can do the above, it is
also able to extract content from the Store and leave a stub behind so
that the user can get access to the item without actually having to
move to a different interface to get hold of it. It is a much more
complex application than GFI MA. GFI MA is basically an SQL database
with a fancy front end and an POP3 or IMAP client (cannot remember
which one it uses right now) to populate the database.
The difference in complexity is demonstrated by the difference in the
cost of the application and the install time required.
Simon.
--
Simon Butler
MVP: Exchange,
MCP, MCSA, MCSE,
Amset IT Solutions Ltd.
e: [EMAIL PROTECTED]
w: www.amset-it.com
w: www.amset.info
-----Original Message-----
From:
[EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On Behalf Of
Neil Doody
Sent: 17 January 2007 09:21
To: Exchange Discussions
Subject: RE: Best value for money exchange archiving
I'm not just looking for pricing, though it has to be included in my
report, my report is around 95% technical analysis the pricing comes at
the end I just don't want to get sales people hounding me.
-----Original Message-----
From:
[EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED]
On Behalf Of Chris Scharff
Sent: 16 January 2007 16:30
To: Exchange Discussions
Subject: RE: Best value for money exchange archiving
Don't like to deal with sales? Create an RFP and send it to them with a
deadline.
End.
If you don't have enough in terms of
requirements or needs assessment to create an RFP then you're doing
yourself and your company a disservice by skipping the sales weasels
and just looking for pricing. Pricing alone is a poor way to select a
product/vendor/service.
> -----Original Message-----
> From: [EMAIL PROTECTED] [mailto:bounce-
> [EMAIL PROTECTED] On Behalf Of Neil Doody
> Posted
> At: Tuesday, January 16, 2007 9:41 AM Posted To: swynk
> Conversation: Best value for money exchange archiving
> Subject: RE: Best value for money exchange archiving
>
>
> Is it possible for people to give me some indicitive prices for the
> different solutions they went with? So far I've found that quest
> archiver manager to be around £30 per mailbox, GFI Mail Archiver is
> clearly stated as $1950 for 100 mailboxes. I have seen a site that
> lists enterprise vault at aroudn $5000 for 500 mailboxes though
> there are suggestions of acquiring different modules what would I
> require bassline and how much is it?
>
> Can anyone tell me prices for mimosa?
>
> I appreciate that this information is what you would normally
> contact the vendors with but trying to get through the thick mud
> they call sales persons is really quite hard to get some form of
> bassline costs.
_________________________________________________________________
List posting FAQ: http://www.swinc.com/resource/exch_faq.htm
Web Interface: http://intm-dl.sparklist.com/read/?forum=exchange
To subscribe: http://e-newsletters.internet.com/discussionlists.html/
To unsubscribe send a blank email to
[EMAIL PROTECTED]
Exchange List admin: [EMAIL PROTECTED]
To unsubscribe via postal mail, please contact us at:
Jupitermedia Corp.
Attn: Discussion List Management
475 Park Avenue South
New York, NY 10016
Please include the email address which you have been contacted with.
Remploy - 60 years of finding jobs for disabled people
http://www.remploy.co.uk http://www.realjobs4realpeople.co.uk
*****************************************************************
IMPORTANT NOTICE: This e-mail is confidential, may be legally
privileged, and is for the intended recipient only. Access, disclosure,
copying, distribution or reliance on any of it by anyone else is
prohibited and may be a criminal offence. Please delete if obtained in
error and e-mail confirmation to the sender.
Remploy has taken reasonable precautions to ensure that any attachment
to this email has been scanned for viruses. However, we cannot accept
liability for any damage sustained as a result of software viruses and
recommend that you carry out your own virus checks before opening any
attachments attached to this email.
No one other than a properly authorised person made known to you in
writing can create a binding obligation on behalf of Remploy by virtue
of this email or any other means.
***************************************************************
_________________________________________________________________
List posting FAQ: http://www.swinc.com/resource/exch_faq.htm
Web Interface: http://intm-dl.sparklist.com/read/?forum=exchange
To subscribe: http://e-newsletters.internet.com/discussionlists.html/
To unsubscribe send a blank email to
[EMAIL PROTECTED]
Exchange List admin: [EMAIL PROTECTED]
To unsubscribe via postal mail, please contact us at:
Jupitermedia Corp.
Attn: Discussion List Management
475 Park Avenue South
New York, NY 10016
Please include the email address which you have been contacted with.
_________________________________________________________________
List posting FAQ: http://www.swinc.com/resource/exch_faq.htm
Web Interface: http://intm-dl.sparklist.com/read/?forum=exchange
To subscribe: http://e-newsletters.internet.com/discussionlists.html/
To unsubscribe send a blank email to
[EMAIL PROTECTED]
Exchange List admin: [EMAIL PROTECTED]
To unsubscribe via postal mail, please contact us at:
Jupitermedia Corp.
Attn: Discussion List Management
475 Park Avenue South
New York, NY 10016
Please include the email address which you have been contacted with.
_________________________________________________________________
List posting FAQ: http://www.swinc.com/resource/exch_faq.htm
Web Interface: http://intm-dl.sparklist.com/read/?forum=exchange
To subscribe: http://e-newsletters.internet.com/discussionlists.html/
To unsubscribe send a blank email to
[EMAIL PROTECTED]
Exchange List admin: [EMAIL PROTECTED]
To unsubscribe via postal mail, please contact us at:
Jupitermedia Corp.
Attn: Discussion List Management
475 Park Avenue South
New York, NY 10016
Please include the email address which you have been contacted with.
_________________________________________________________________
List posting FAQ: http://www.swinc.com/resource/exch_faq.htm
Web Interface: http://intm-dl.sparklist.com/read/?forum=exchange
To subscribe: http://e-newsletters.internet.com/discussionlists.html/
To unsubscribe send a blank email to
[EMAIL PROTECTED]
Exchange List admin: [EMAIL PROTECTED]
To unsubscribe via postal mail, please contact us at:
Jupitermedia Corp.
Attn: Discussion List Management
475 Park Avenue South
New York, NY 10016
Please include the email address which you have been contacted with.
_________________________________________________________________
List posting FAQ: http://www.swinc.com/resource/exch_faq.htm
Web Interface: http://intm-dl.sparklist.com/read/?forum=exchange
To subscribe: http://e-newsletters.internet.com/discussionlists.html/
To unsubscribe send a blank email to [EMAIL PROTECTED]
Exchange List admin: [EMAIL PROTECTED]
To unsubscribe via postal mail, please contact us at:
Jupitermedia Corp.
Attn: Discussion List Management
475 Park Avenue South
New York, NY 10016
Please include the email address which you have been contacted with.
