The only thing that I would add is that you do not even have to set your view to only UNREAD. I have mine set to BY CONVERSATION and then I can follow by "Thread". Either way by moving it to your Outlook bar, as Lori stated, you will get a number of messages that you personally have not read. It does not decrement to PF for everyone else.
Second, for lists such as this one that have a HIGH volume, I set the PF to age out at 30 days. Through use of a Folder Assistant rule I also have all messages go to a PF underneath of it called Archives which I will keep for whatever amount of time you wish. Server space will dictate what that time limit will be. This allows searches for current discussions to complete fairly fast. If you need to do a more extensive search then you would do it on the Archive folder. Finally, by having your users only subscribed to post and not receive mail, you should avoid Out of Office messages being sent out in case your are forced to allow OOO to the Internet. Ken Powell Systems Administrator Clark County Office of Budget and Information Services (OBIS) Vancouver, Washington [EMAIL PROTECTED] Voice: (360) 397-6121 x4658 Fax: (360) 759-6001 -----Original Message----- From: Hunter, Lori [mailto:[EMAIL PROTECTED]] Sent: Wednesday, February 13, 2002 11:40 AM To: Exchange 5.5 List Subject: RE: Public Folders & Mailing Lists Yay!!! You rock. This is the Best Way to manage this. My comments are below inline. -----Original Message----- From: Yanek Korff [mailto:[EMAIL PROTECTED]] Sent: Wednesday, February 13, 2002 1:26 PM To: Exchange Discussions Subject: Public Folders & Mailing Lists As with many companies, we have a number of users who all subscribe to similar mailing lists. I'd like to bring some of these lists under one umbrella by subscribing public folders to the lists instead of the individual users. This is a reccomended strategy, correct? I seem to remember reading about it on this list a while back. Several questions, however: 1. Where can I get more information about setting this up? Archives, FAQ 2. If the folders are subscribed, do the users need to subscribe anyway to post to those lists? Yes. The folder collects the mail; people post as themselves. The PF subs with some sort of "get the mail" option; the people sub as "no mail". 3. Is there no way to have a (#) printed next to public folders for new messages? But of course. Right click the PF, choose Add to Outlook bar. Set your view to Unread messages. The number in parens is the number of messages you personally have not read. Your view is your view. 4. What are the real benefits to this approach? You already know. 5. Anything else I should know? I set mine to have an age limit of about 6 months so they never get out of hand. If I see something go by that I want, I put it in my Exchange (or whatever) PST for posterity. -Yanek. _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED]
