FWIW I can't find anything on the online one anymore. Here's from the CD.
What is a mailing list? Mailing lists are popular tools for distributing information among groups of users who share a common interest. A mailing list can be as simple as a distribution list managed by a single person who sends messages to its members, but typically it is an automated system using list server software. When someone sends a message to the list, the list server forwards it to the members of the list. The list owner is responsible for running the list server software and intervening when problems occur. How do I subscribe to a mailing list? Subscribing to a mailing list is easy. Most list servers provide an automated process to subscribe and unsubscribe by sending commands in e-mail messages. There is usually one address to which you send subscription requests, and a different address to which you post messages to the list. If you are unsure how to subscribe, sending a message to the request address with the text "help" in the body will usually return a list of commands the list server recognizes. Once you have subscribed to the list, messages will be mailed to you and will arrive in your inbox. Subscribing directly to a mailing list works well if the amount of traffic on the list is low, and if only a few people in your organization are members of that list. However, it is also possible to subscribe a public folder to a mailing list. This causes messages to be delivered to the public folder rather than your inbox. Why would I want to subscribe a public folder to a mailing list? There are several advantages to subscribing a public folder to a list instead of subscribing yourself directly: �Mail from the list is delivered to a different folder than your inbox. If you subscribe directly to a list which carries a high volume of messages, you may find your inbox swamped with mail, making it easy to overlook messages that have been addressed directly to you. Another way to avoid this problem is to use an Inbox Assistant rule to move the messages to another folder. �Users in your organization can "join" the list by just adding the public folder to their favorites, rather than sending a request to subscribe to the list. �Storage requirements and message traffic are reduced. Although Microsoft Exchange Server uses single-instance storage, if users on different servers subscribe to the same list, there will be multiple copies of each message - one on each server. If a public folder receives the messages, only one instance of the message is stored, unless the public folder is replicated to other servers. If you want to be able to post to the mailing list, then find out if the list is closed or open. Open lists accept messages from anyone, but a few closed lists will only forward mail from members. Since the public folder will be subscribed to the list and not you, this might prevent you from being able to easily post to the list. If the list is open, or if users will only be "lurkers" (watching the list, but not posting), then this is not a problem. How do I subscribe a public folder to a mailing list? Subscribing a public folder to a mailing list is simple. Every public folder has an SMTP address, so you must subscribe that address to the list, using the following steps: 1. Create the public folder. 2. Establish permissions using the Permissions page of the folder properties. Make sure the default permissions include the ability to create items. Otherwise, a non-delivery report will be sent to the originator of each message the list attempts to send to the public folder, which will not make you the list owner's friend. 3. Define a default view for the folder. If the mailing list is used to facilitate discussion on a certain topic, then a view that organizes messages by Conversation Topic might be appropriate. 4. Send the message to subscribe to the list. With some list servers it is possible to simply send a message that says "subscribe <list> <email-address>". Every folder has a SMTP address. If the folder is hidden from the Global Address List, you can add it to your Personal Address Book from the Administration page of the folder properties. Some list servers require the subscription request to come from the person subscribing to the list. In these cases, it is necessary to send the subscription message on behalf of the public folder. When composing the subscription message, select From on the View menu to expose the From field on the note, and enter the public folder's address. If the folder is hidden from the Global Address List, you can add it to your Personal Address Book from the Administration page of the folder properties. If you later decide to delete the public folder, make sure you unsubscribe it from the list first. Otherwise, non-delivery reports will be returned for all messages sent to the folder, and the list owner will be forced to intervene to unsubscribe it. Why can't I send on behalf of the public folder? To send a message on behalf of the public folder you must have Send As permission. In Microsoft Exchange Administrator, make sure your Windows NT� account is listed on the Permissions page of the folder or site properties with Send As permission. If this page is not shown, select Options from the Tools menu, and check the "Show Permissions page for all objects" checkbox on the Permissions page. Why didn't the list server recognize my subscription command? If you have AutoSignature configured to add a signature to each message, you should turn it off to send the subscription command. The AutoSignature might confuse the list server software and cause it to reject your command. If the recipient to which you are addressing the message is in your private address book, make sure that "always send rich-text" is unchecked. How do I keeps messages from accumulating in the public folder indefinitely? You can establish message aging on a folder to help control its size. With message aging you can specify that messages older than a certain number of days will be automatically deleted. This can be useful to keep messages from accumulating in the folder indefinitely. Message aging can be configured using Microsoft Exchange Administrator from the General page of the folder properties. Why don't list server commands work if I reply or paste text into a message? Some list servers send messages to subscribers asking them to reply to or forward the message back to the list in order to renew their subscriptions. The messages are constructed with an embedded command so the list server can detect and execute the command in the forwarded message. However, the Microsoft Exchange Server Internet Mail Connector adds Internet style quoting (a ">" character) to the original text of both reply and forwarded messages, which can prevent the list server from detecting the command. This quoting is applied even if you cut text from one message and paste it into a new message. There are two workarounds to this problem. The simplest solution is to compose a new message rather than replying to the original. You can type in the command manually, or cut and paste the text from the original message. If you paste the text, be sure to use the Paste Special command, and choose Unformatted Text. Otherwise, the Internet style quoting will still be used. The other solution is to disable Internet quoting altogether. To disable it, set the following registry value to zero on the Internet Mail Connector computer: HKEY_LOCAL_MACHINE/SYSTEM/CurrentControlSet/Services/MSExchangeIMC/Parameter s/UseRTFText Copyright � 1996 Microsoft Corporation. All rights Reserved. Microsoft and Windows NT are registered trademarks of Microsoft Corporation. -----Original Message----- From: Alex Alborzfard [mailto:[EMAIL PROTECTED]] Sent: Wednesday, February 13, 2002 3:26 PM To: Exchange Discussions Subject: RE: Public Folders & Mailing Lists Where is this article exactly, cause I couldn't find it on Technet site? --ALEX ALBORZFARD Network Errand Boy -----Original Message----- From: Hunter, Lori [mailto:[EMAIL PROTECTED]] Sent: Wednesday, February 13, 2002 3:27 PM To: Exchange Discussions Subject: RE: Public Folders & Mailing Lists No one but you guys see the folder names, unless your folders start bouncing mail, but you would never let that happen. I call mine whatever they are: Exchange, WinNT, Scripting, etc. There's a very thorough Technet article called "How to subscribe a public folder to an internet mailing list". May want to have a read of that one straight-away. -----Original Message----- From: Yanek Korff [mailto:[EMAIL PROTECTED]] Sent: Wednesday, February 13, 2002 2:15 PM To: Exchange Discussions Subject: RE: Public Folders & Mailing Lists I have had little success searching the archives -- too little comes up (using the link at the bottom of the E-Mail). I don't see anything relevant in the faq. I guess it's the setup I'm interested in. As I create folders, names are assigned to them. What's the reccommended way to subscribe to these mailing lists? Set my smtp address to the name of the mailing list for subscription and subsequently create the folder to catch future E-Mails? -Yanek. > -----Original Message----- > From: Hunter, Lori [mailto:[EMAIL PROTECTED]] > Sent: Wednesday, February 13, 2002 2:38 PM > To: Exchange Discussions > Subject: RE: Public Folders & Mailing Lists > > > Yay!!! You rock. This is the Best Way to manage this. My > comments are > below inline. > > -----Original Message----- > From: Yanek Korff [mailto:[EMAIL PROTECTED]] > Sent: Wednesday, February 13, 2002 1:26 PM > To: Exchange Discussions > Subject: Public Folders & Mailing Lists > > > > As with many companies, we have a number of users who all subscribe to > similar mailing lists. I'd like to bring some of these lists > under one > umbrella by subscribing public folders to the lists instead of the > individual users. This is a reccomended strategy, correct? I seem to > remember reading about it on this list a while back. Several > questions, > however: > > 1. Where can I get more information about setting this up? > Archives, FAQ > 2. If the folders are subscribed, do the users need to > subscribe anyway to > post to those lists? > Yes. The folder collects the mail; people post as > themselves. The > PF subs with some sort of "get the mail" option; the people sub as "no > mail". > 3. Is there no way to have a (#) printed next to public > folders for new > messages? > But of course. Right click the PF, choose Add to > Outlook bar. Set > your view to Unread messages. The number in parens is the number of > messages you personally have not read. Your view is your view. > 4. What are the real benefits to this approach? > You already know. > 5. Anything else I should know? > I set mine to have an age limit of about 6 months so > they never get > out of hand. If I see something go by that I want, I put it > in my Exchange > (or whatever) PST for posterity. > > -Yanek. > > _________________________________________________________________ > List posting FAQ: http://www.swinc.com/resource/exch_faq.htm > Archives: http://www.swynk.com/sitesearch/search.asp > To unsubscribe: mailto:[EMAIL PROTECTED] > Exchange List admin: [EMAIL PROTECTED] > > _________________________________________________________________ > List posting FAQ: http://www.swinc.com/resource/exch_faq.htm > Archives: http://www.swynk.com/sitesearch/search.asp > To unsubscribe: mailto:[EMAIL PROTECTED] > Exchange List admin: [EMAIL PROTECTED] > _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED]
