Tumbleweed will index suspect words and phrases. For example you can have an SEC vocabulary that has phrases that are typical to insider trading. If a message contains such phrases, it will be flagged accordingly in the index.
Tumbleweed also has a web-based reviewer interface which is pretty granular and has multiple levels of access, geared for legal departments and SEC auditors. Using this web interface one can search for messages using keywords or by choosing "show me all messages between these dates that are suspect for insider trading". It will display the list of mathing messages. If you click on a certain message, it will display the message content and highlight the areas that are suspect. It uses different color code highlighting for different violations. For example you could have a message that has both insider trading phrases and improper sales tactics phrases. Then insider trading will be highlighted in red and improper sales tactics will be highlighted in yellow (I don't remember the color codes exactly, it has been about 4 years since I used Tumbleweed) Also Tumbleweed has a few layers of storage: When a message is archived, it is indexed in SQL database and the message body is also stored in SQL for a period of time (for example 30 days). The message is also written onto an optical platter. I guess this would be called "nearline storage". It makes for fast message retrieval. Then when nearline storage time runs out, the message body is purged from the SQL database and the message remains stored on the optical platter, the SQL database still has index which points to the message location (which jukebox, which platter, which file name). That would be "offline storage". The index for offline storage stays in the SQL databas for 7 years per SEC rules. (all these time periods can be changed) In my experience even offline storage retrieval works pretty quickly. -----Original Message----- From: Andy David [mailto:[EMAIL PROTECTED]] Sent: Thursday, January 16, 2003 7:55 AM To: Exchange Discussions Subject: Re: The SEC is killing me. Ahh, the endless quest for compliance. We are looking at 3 products : Tumbleweed's Secure Archive, KVS, and EAS. Of the three, I like KVS the best for a number of reasons: ease of use, very powerful features, it has a very nice interface - perfect for the compliance office and the reps have been great. However, we are using Tumbleweed's Secure Mail feature now for content filtering etc, so it will probably wind up being cheaper and easier for us to simply plug in the Secure Archive component. Remember also that compliance means that all the archiving must be stored on non-writable, i.e.. optical media, so simply keeping copies of emails on a hard drive is probably not enough. Your lawyers will have to make that call whether that meets the requirements. All together, the archiving solutions run anywhere from 20-40K which typically includes everything: installation, training, server, software etc... P.S. Are you only required to keep messages for 90 days? That seems a bit short. ----- Original Message ----- From: "Clemens, Rick" <[EMAIL PROTECTED]> To: "Exchange Discussions" <[EMAIL PROTECTED]> Sent: Wednesday, January 15, 2003 6:05 PM Subject: The SEC is killing me. > Mixed Exchange 5.5 SP4 / Exchange 2000 SP3 > 100% Active Directory > 100% Windows 2000 Advanced Server SP4 > > Our Legal and Security department wants us to provide the ability to access > every e-mail the company sends or receives for a period of 90 days to > satisfy certain SEC requirements. > > The original plan was to Journal everything into a mailbox using an Exchange > 5.5 server. It worked in so far as all the mail went to the > mailbox...but...After it got over 1000000 messages outlook didn't do a very > good job searching it. > > So we moved the Journal to Exchange 2000 and are Indexing it. With 500000 > messages so far Outlook searches it pretty fast. So far so good. > > I guess my questions is....what is everyone else out there doing to satisfy > SEC requirements for Electronic Documents Retention? Is there a better way? > Or Better Software? > > _________________________________________________________________ > List posting FAQ: http://www.swinc.com/resource/exch_faq.htm > Archives: http://www.swynk.com/sitesearch/search.asp > To unsubscribe: mailto:[EMAIL PROTECTED] > Exchange List admin: [EMAIL PROTECTED] > _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED]
