Hi, On Thu, 2019-05-23 at 18:37 -0700, philip.chime...@gmail.com wrote: > On Thu, May 23, 2019 at 4:55 AM Benjamin Berg <benja...@sipsolutions.net> > wrote: > > On Wed, 2019-05-15 at 18:08 -0700, philip.chime...@gmail.com wrote: > > > On Wed, May 15, 2019 at 1:11 AM Benjamin Berg <benja...@sipsolutions.net> > > > wrote: > > > > On Tue, 2019-05-14 at 22:30 -0700, Philip Chimento via foundation- > > > > list > > > > wrote: > > > > > * Philip: Everyone please read this, we'll discuss it again in the > > > > > next meeting. As suggested in Allan's comments, I can split the parts > > > > > that are more of interest to Foundation members into a wiki page. > > > > > > > > Is the proposed policy fully available to foundation members for review > > > > and/or as a reference at this point in time? > > > > > > It's not a policy. It's an informal guideline for the board members, > > > suggesting what standards the minutes should meet, and a procedure > > > for approving the minutes of the previous meeting at the start of > > > each meeting. > > > > > > […] The remaining board guideline part is honestly not going to be > > > very interesting unless you like parliamentary procedure, but will be > > > put on a wiki page as well when the board members agree on it. > > > > And I am very much interested in reviewing those. We had longer > > discussions in the relevant tickets and so far I had not gotten the > > impression that the Board has addressed the issue of missing meeting > > minutes adequately. I do have a real hope that these documents will > > improve the situation a lot for the future, and I am very much > > interested in doing a review. Ideally before the Board votes on them. > > Sure, I have pinged people about it to get things moving again. I > personally am going on vacation tomorrow and will check what the > progress is when I get back next week. The goal is to put both online > before the end of the board term.
Thanks. I am looking forward to seeing the actual document(s), as it is much easier to talk about this once everyone has the full information. > But just to be clear, it's not a policy, and I don't believe the > board is planning to vote on it. The wiki page is an explanatory wiki > page which we will be happy to answer questions about, but is not > going to represent any change from the status quo. The other document > is basically a guideline for the board saying "approve the previous > meeting's minutes at the start of each meeting, define a procedure by > which corrections are to be made, and make sure to delegate the > publishing of the minutes to someome else if the secretary hasn't > been able to do it by then." As a fairly minor procedural change to > the board meetings, it's not something we'd seek review or input on. To be honest, the above explanation makes the situation more confusing to me. I simply can't make much sense of it, partially because I cannot map it to my experiences[1] and partly because it does not answer the questions that I have about this topic. Benjamin [1] I have been involved with various bodies primarily in the university and student council context. I have also worked on different bylaws and rules of procedures over the years (and reviewed state law in Germany). I believe I did learn quite a bit about good practices during that time even if it will not directly map to an anglo-saxon system. To be specific as to why I am struggling. My expectation would be that approving minutes is a mandatory procedure for the Board. And introducing such a procedure requires a vote. In contrast you seem to be handling it purely as a non-binding guideline which seems odd to me.
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