Jeb --
I would have no problem with using the quick payment form now, and
resolving any difference through an invoice later. Your point about the
(potential) risk to Leigh is a very important one, and I think that
option C (with the understanding that it may result in a +/- balance, to
be addressed within _____ days) goes the furthest to minimize that
risk. The reconciliation would obviously still need to take place, but
the $$$ outstanding should be significantly smaller, and only one number
(amount paid) added to the whole equation.
How far "off" does the April invoice seem to be? Are we lacking
payments from members, or were the prices different from the
catalog...? (I know my own catalog is somewhat dated!)
Also, are those of us who are actively ordering, but who have not paid
the $5 membership fee still waiting on a group request, or should we
just go ahead and send the $$$$$?
Thanks -
-Sue
Jeb Bateman wrote:
>
> Karinn and I will work on consolidating the orders into a single page
> which we can be fax to Mountain People's tomorrow morning. I have a
> question though... Ed Bryant wants to order two cases of wine, but
> I'm concerned that since we are working with a retail account, Art
> Dogs would need a license to distribute alcohol... So, unless someone
> can call around and confirm that this isn't a problem, I'm going to
> leave the wine off the order fax, to avoid any possible liability.
>
> Also, Karinn planned to send out a Group Money Request via PayPal last
> night, but didn't have time. I volunteered to help with that, but the
> more I think about it, the more I'm convinced that the proper time to
> send out the group money request would be *after* the order arrives,
> since I *still* have to go back and reconcile differences between the
> April order payments and the actual Invoice totals (not to mention all
> the splits that have not yet been settled up).
>
> The main problem with collecting payments after the order arrives is
> that Leigh takes a risk if anyone doesn't pay in a timely manner. It
> would be ideal if we had enough capital in the Buying Club fund to pay
> Leigh immediately when an order arrives, and then collect payments
> from members as they get to PayPal (which could be over a week later).
>
> Any comments or opinions on whether we should A) invoice now, B)
> invoice later, or C) ask people to use the quick payment form now?
>
> Thanks,
> -jeb
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