Hi everyone, Just wanted to cover a few bases here. THIS IS A LONG MAIL, and for that I apologize. BUT, if you are part of the local planning team, PLEASE read this email - I'm doing my best to make sure that the budget is set and that we haven't forgotten anything before you all go to Panama without me :D
As you have probably all noticed I've been updating tickets with questions, adding things to the meeting agenda, etc. FUDCon Panama is less than two weeks away, and so waiting until the meeting time is really a bad idea - if you can update tickets ahead of the meeting with information, that is very helpful to everyone. Additionally, since we are approaching the F15 release date (May 24, woohoo!) - time is going to be very thin for a number of folks involved in planning and paying bills, so the more we can keep tickets updated, the better. Speaking of questions: If anyone has ANY questions, about anything I've written in this email, or have other planning-related questions, NOW IS THE TIME TO ASK. I'd like to make a couple of notes regarding the budget status. https://spreadsheets.google.com/ccc?key=0AhtE3PhGXQCndEd2M1g3dHp2OW8yb1h0dlVnTjhFa0E&authkey=CJ296tIN&hl=en#gid=0 I've updated the general budget spreadsheet with the information we collected last Friday. This spreadsheet includes the following items: * General budget items - Shirts, booklets, badges and holders, FUDPub bowling, barcamp supplies. * Travel subsidies. To the best of my ability, I've added up the already-paid FUDCon airfares and costs of lodging. The airfares include the tickets that Jared has purchased, which are reflected on his FUDCon travel subsidies spreadsheet, as well as airfares that I have received costs for which Max purchased, which are not yet showing in Jared's spreadsheet. I have also noted in the spreadsheet the estimated costs (from a travel site that has current prices) of 3 as-of-yet unpaid travel costs for 3 sponsored attendees. (Tickets #74, #81, and #130.) The total amount used from the FUDCon LATAM budget thus far is approximately $12,296. Please keep in mind that this budget amount does not include food for FUDPub, or any type of breakfast. We need to figure out AS SOON AS POSSIBLE how much these will cost and get them ordered if we intend to have them. I realize that it looks like we have approximately $3,000 left, but before we go shopping, we have a few things to consider: * Food for FUDPub and possible breakfast are still not accounted for. I would expect that this could cost at least $1000 in total. * Tickets I don't know about or that haven't been made yet, things we have forgotten about, etc. * Cost overruns - we should leave a reasonably-sized cushion for things - gratuities, other meals, transportation if necessary from airport for some people, etc. I'd like to suggest at this point that we close out any remaining subsidy tickets, unless we get a VERY firm idea of spending for the items listed above in the next day or two. If you got this far, thanks for reading. If you have any questions, as I said: PLEASE ASK NOW! -Robyn _______________________________________________ fudcon-planning mailing list [email protected] https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning
