Excelent, we need to work on all details and extra money will come handy if we have it, but we need to cover as much as posible all needs.
On Mon, 2011-05-16 at 04:10 -0700, Robyn Bergeron wrote: > Hi everyone, > > Just wanted to cover a few bases here. THIS IS A LONG MAIL, and for that > I apologize. BUT, if you are part of the local planning team, PLEASE > read this email - I'm doing my best to make sure that the budget is set > and that we haven't forgotten anything before you all go to Panama > without me :D > > As you have probably all noticed I've been updating tickets with > questions, adding things to the meeting agenda, etc. FUDCon Panama is > less than two weeks away, and so waiting until the meeting time is > really a bad idea - if you can update tickets ahead of the meeting with > information, that is very helpful to everyone. Additionally, since we > are approaching the F15 release date (May 24, woohoo!) - time is going > to be very thin for a number of folks involved in planning and paying > bills, so the more we can keep tickets updated, the better. > > Speaking of questions: If anyone has ANY questions, about anything I've > written in this email, or have other planning-related questions, NOW IS > THE TIME TO ASK. > > I'd like to make a couple of notes regarding the budget status. > https://spreadsheets.google.com/ccc?key=0AhtE3PhGXQCndEd2M1g3dHp2OW8yb1h0dlVnTjhFa0E&authkey=CJ296tIN&hl=en#gid=0 > > I've updated the general budget spreadsheet with the information we > collected last Friday. This spreadsheet includes the following items: > * General budget items - Shirts, booklets, badges and holders, FUDPub > bowling, barcamp supplies. > * Travel subsidies. To the best of my ability, I've added up the > already-paid FUDCon airfares and costs of lodging. The airfares include > the tickets that Jared has purchased, which are reflected on his FUDCon > travel subsidies spreadsheet, as well as airfares that I have received > costs for which Max purchased, which are not yet showing in Jared's > spreadsheet. I have also noted in the spreadsheet the estimated costs > (from a travel site that has current prices) of 3 as-of-yet unpaid > travel costs for 3 sponsored attendees. (Tickets #74, #81, and #130.) > > The total amount used from the FUDCon LATAM budget thus far is > approximately $12,296. > > Please keep in mind that this budget amount does not include food for > FUDPub, or any type of breakfast. We need to figure out AS SOON AS > POSSIBLE how much these will cost and get them ordered if we intend to > have them. > > I realize that it looks like we have approximately $3,000 left, but > before we go shopping, we have a few things to consider: > > * Food for FUDPub and possible breakfast are still not accounted for. I > would expect that this could cost at least $1000 in total. > * Tickets I don't know about or that haven't been made yet, things we > have forgotten about, etc. > * Cost overruns - we should leave a reasonably-sized cushion for things > - gratuities, other meals, transportation if necessary from airport for > some people, etc. > > I'd like to suggest at this point that we close out any remaining > subsidy tickets, unless we get a VERY firm idea of spending for the > items listed above in the next day or two. > > If you got this far, thanks for reading. If you have any questions, as I > said: PLEASE ASK NOW! > > -Robyn > _______________________________________________ > fudcon-planning mailing list > [email protected] > https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning _______________________________________________ fudcon-planning mailing list [email protected] https://admin.fedoraproject.org/mailman/listinfo/fudcon-planning
