Perhaps add some recognition in the text of the email that there may be activity that we are unaware of? (Unlikely, but it seems rude to presume.)
I strongly support your efforts to hold mentors accountable. Thanks for doing it, Justin! Julian On Sat, Sep 8, 2018 at 5:53 PM Justin Mclean <jus...@classsoftware.com> wrote: > > Hi, > > There been several discussions over several month on what to do about missing > mentors. In some case have a missing mentors is not an issue and there’s > other mentors that can help, whoever currently we have a number of podling > with only one or two active mentors and the board has concerns about the rate > of report sign off and missing podling reports. (Both of which could be a > sign of inactive mentors). > > Here the draft email I’m going to send out late next week (baring any > objections) to all inactive mentors (as listed in this document [2] with no > activity for a podling). Feedback on the text below welcome. > > Given there will be 60 or so emails sent out, how do we want to handle this > and the replies? It’s going to generate a lot of noise on the list. I could > make it more generic and contain it to one thread but then we are likely to > get mentors asking what podlings we are asking abut or mentors that are > active in other podlings objecting thinking that they are active. Also should > the replies go to general@ or private@, given people may have personal > reasons for not being active and may not want to share that in a public list. > > It may be better to send off list (from my apache.org email address) and > bring back a summary here to reduce the amount of on-list noise. > > If we don’t get a reply within a week I would suggest removing them as > mentors and ask the podling to start looking for another mentor if needed. > They can ask to be added back as a mentor at any future point by asking > their PPMC or asking here. > > The email to be sent: > > ——————————— > Hi <mentor>, > > I can see you are are the mentor of <podling(s)> and haven’t been signing off > reports on a frequent basis or active on the mailing list in the last 6 > months. We’re grateful that you stood up as a volunteer to mentor this > project, but things change and you may no longer be in the position to be > able to mentor this podling. > > Could you respond to this email and indicate if you wish to continue as a > mentor or step down. > > Here’s a reminder of what mentors are expected to do. [1] > > Thanks, > Justin Mclean (V.P. Incubator) > > 1. https://incubator.apache.org/policy/roles_and_responsibilities.html#mentor > > ——————————— > > Thanks, > Justin > > 2. > https://docs.google.com/spreadsheets/d/1oR2kymzDTLOy-P-QLYM1wlHFES6LG9X-V2SMgwohvR4/edit?usp=sharing > --------------------------------------------------------------------- > To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org > For additional commands, e-mail: general-h...@incubator.apache.org > --------------------------------------------------------------------- To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
