Based on some experimentation, I suspect:
1. Grand Total should always be zero (blank). If ever non-zero it
means you have an out-of-balance transaction (maybe more than one)
somewhere.
2. Net Assets appears to be Assets - Liabilities + Income - Expenses.
So, Total Equity including retained earnings/losses.
3. Profits appear to be Income - Expenses for the current year.
Yes, I do Close the Books each year. So, I deleted the 2022 entries to
see if that affected Profits. It did not. But it sure changed the
retained earning on the Balance sheet!
This does not explain why the figures are different on other boxes. I
have a hard time thinking that the system date on those boxes isn't 2023!!
That last statement caused me to try setting the Accounting Period
Preference to an absolute date of 1/1/2019 - 12/31/2019. My Profit went
to zero. The Net Assets is not the same as the Balance Sheet shows for
2019. It was low by $3,544.00.
I changed the Accounting Period Preference to an absolute date of
1/1/2023 - 12/31/2023 and saw the same (correct) figures as when set for
a relative period for start/end of current year.
Finally, I closed the books for 2023 (no worries, only 2 transactions to
delete to reverse that) and saw Profits going to zero. It left Net
Assets alone.
--Steve
Stephen M Butler
[email protected]
[email protected]
253-350-0166
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GnuPG Fingerprint: 8A25 9726 D439 758D D846 E5D4 282A 5477 0385 81D8
On 7/13/23 13:43, David H wrote:
My Grand Total always just shows as "$, Grand Total:" - hasn't had an
amount in it forever so I just ignore these figures anyway as they're quite
meaningless to me :-) There's a dropdown arrow on the right hand side that
you can use to expand the items on that line - shows entries for each
currency etc. Click on the summary line once, sometimes twice (flaky), and
it will also expand the summary row in situ. On mac os you can also double
click the summary line and it opens part way up the screen - it's a bit
flaky the way it does it tho - click somewhere else to close it again.
Cheers David H.
On Fri, 14 Jul 2023 at 01:10, David Carlson <[email protected]>
wrote:
Neil,
If you scroll down in the summary box you will see additional rows
identified by the currencies and securities in that file, if any exist.
Perhaps that would lead to an account and one or more transactions that
contain an incomplete closing transaction where some asset or liability was
exchanged without accounting for the loss or gain. I too have no idea how
those numbers are calculated, so I cannot be more specific.
On Thu, Jul 13, 2023 at 9:35 AM Adrien Monteleone <
[email protected]> wrote:
I'm not sure exactly how those numbers are calculated and I've never
relied on them.
Perhaps a Balance Sheet would work better. You'd only need to know the
headline numbers:
Total Assets
Total Liabilities
Total Equity
(perhaps, Retained Earnings/Losses, if you like, though that is part of
the Equity section)
Regards,
Adrien
On 7/13/23 6:33 AM, Neil Campbell wrote:
I help a friend with their monthly accounting. She has GNUCash
installed
on a PC. I have GNUCash installed on a Mac mini M1 computer. She does the
input. I do the month end transactions and check her input. So we send
GNUCash data files backwards and forwards. The way I identify the file I
have sent her is to give her the Summary Box values. She must agree this
before starting her new month’s input.
This worked well until, for no apparent reason, these figures don’t
match any more.
My Mac mini M1 shows:
Net Assets £9,115.89 Profits £3,075.18
Using the same file that I emailed her, her PC Shows:
Net Assets £9,115.89 Profits £0.00
So I realised that there must be a Preference not set by her.
I downloaded and installed GNUCash on my wife’s PC to see how I could
correct the error. I changed the Setting Accounting period dates to the
correct ones. So, on my wife’s PC I have:
Net Assets £9,115.89 Profits £8,803.24
It’s still not right and the Profit figure is now in red.
I now have 3 different Profit Figures, but I cannot find any place on
the Windows version to check why there are these differences, because I
don’t know where this Profit figure comes from. The correct figures are
the
ones on my Mac mini M1 above.
I must be missing something. Any help would be greatly appreciated.
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