On Sun, Jul 23, 2023 at 11:05:24AM +0100, Michael Hendry wrote: > On 23 Jul 2023, at 10:03, Chris Green <[email protected]> wrote: > > > > >> > <SNIP> > > Petty Cash is also used in the UK for this. > > …but is primarily a mechanism used for staff to make small purchases of > office sundries where setting up an account with the vendor is unnecessary > and it’s not appropriate for the member of staff to have a company cheque > book or credit card. > That's what I meant. We use the term Petty Cash in the UK in much the same way as it seems to be used in the USA.
> > > > > In reality (as in my reply just now) I only record deposits once a > > month or so. However there is of course nothing at all to prevent me > > putting the actual date of the service where the money was collected > > for the entry in the Assets:Current:Cash account. > > > > However I'm still not quite clear how the various accounts work > > together. At present I have Assets, Equity, Expenses and Income top > > level accounts. Income is split into such things as Collections, > > Offertory Box, Fund Raising, etc. > > > > If I add an Assets:Current Assets:Cash to record the various amounts > > from collections, offertory box, etc. before they are deposited how do > > they then get recorded as Income when the cash is moved from Assets: > > Current Assets:Cash to Assets:Current Assets:Bank ? > > You should record the cash income from the various collections etc to the > Assets:Current Assets:Cash via the appropriate Income: account as you receive > it (or as you count up the cash in the bags), preferably with the date > on which the collection took place. When you eventually come to make the > deposit into your current bank account, this is simply recorded as a transfer > between two asset accounts - it is no longer income, any more than paying > off your credit card bill from your current account needs to be accounted > for as Expenditure (in this case you are transferring money from an asset > account (your bank) to a liability account (your credit card). > So I need two sets of Income sub-accounts then. One records the cash deposits into Assets:Current Assets:Cash and the other ones record donations made direct to Assets:Current Assets:Bank. People don't use cheques any more here (well, very rarely) so there's no parallel Assets:Current Assets:Cheques awaiting deposit. The most important thing from my point of view is the ability to present accounts to the diocese where all donations of a particular type are collected together. The above would seem to make it difficult to show, for example, all money made for a fund raising event where some is cash and some is paid direct by donor to the church bank account. I need a single sub-account where I can see *all* money of a particular type regardless of how it got there. -- Chris Green _______________________________________________ gnucash-user mailing list [email protected] To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
