Chris It may be useful to have two income sub-accounts one for the collections and one for the Offertory box. The entry would then be
Asset :Bank debit x+y Income:Offertory credit x Income:Collections credit y If you needed to record the undeposited funds when received and the deposit when made it would be Asset:Undeposited Cash debit x+y Income:Offertory credit x Income:Collections credit y then when the deposit is made Asset :Bank debit x+y Asset:Undeposited Cash credit x+y David Cousens On Sun, 2023-07-23 at 09:50 +0100, Chris Green wrote: > On Sun, Jul 23, 2023 at 10:12:05AM +1000, Liz wrote: > > On Sat, 22 Jul 2023 17:56:09 +0100 > > Chris Green <[email protected]> wrote: > > > > > But what if one has cash from two collections to go to the same > > > account. I.e. a collection on 22nd July and a collection on 29th > > > July both paid in at the same time? > > > > One way of doing this is with an intermediate account. You take the > > cash from 22nd July and put it in the intermediate account, which could > > be called "undeposited funds" or "cash on hand". You do the > > same with the cash from 29th July. On banking day you put the cash from > > the cash tin in the bank, and move it in your books from the > > intermediate account to the bank account. > > > > Summary > > Physical movement of funds > > > > collection > count done > cash tin > > 2nd collection > count done > cash tin > count done again > > > > cash tin > bank (and another count) > > > > Recorded movement of funds > > collection > cash on hand > > 2nd collection > cash on hand > > cash on hand > bank > > > What sort of account would the 'intermediate' account be? It's not an > 'income' because money from it doesn't go straight to the bank > account. I guess it could be called an Asset. In fact I suppose an > Asset account called 'Cash in Hand' would make some sense. > > The reality is that I only count up the money every month or so, we > only have one service every two weeks, it's a very small community with a > dearth of people available to take services. The Church Warden bags > up the collections teken at the services and also the contents of the > offertory box. Then, at the end of the month, as and when I have > time, I unbag the money, add it all together to check the Church > Warden's sums (always correct!) and take it to the Post Office or bank > to deposit it. > > What I want is a way to record in the 'Collections' and separate > 'Offertory Box' income accounts the amounts for the collections > at services and from the offertory box. These all arrive in the bank > account as a single transaction. > _______________________________________________ gnucash-user mailing list [email protected] To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
