On Thu, Sep 7, 2017 at 2:19 PM, Laura Vargas <[email protected]> wrote:
> Hi SLOBs, > > *To avoid future Sugar Labs travelers to have to request personal loans to > fulfill their programs expectations* and as it has been discussed > recently by the Board, Sugar Labs Travel Policy is subject to Software > Freedom Conservancy Travel Policy and therefore we are required to > approve a procedure > <https://github.com/conservancy/policies/blob/master/Travel/conservancy-travel-policy.txt#L220> > for "Request for Travel Policy exemptions". > > I have documented the following draft on: https://wiki.sugarlabs. > org/go/Procedures with very limited understanding of Ignacio's US$350 > Cash Advance April 2017 Travel Policy - rejection circumstances. > > Those with more info, please read and give back your constructive feedback > to enhance the procedure before making a *proper motion to approve the > procedure.* > > > Regards, > Laura V > Internal Procedure #01: "Request for Travel Policy exemptions" > > >Action 1: Any Sugar Labs member/contributor can request a Cash advance - > Travel Policy exemption by sending a formal request to slobs AT > lists.sugarlabs.org detailing the reason for the request, the amount of > the request, the date needed and any other relevant information. Requesting > party understands SFC has the final approval for his/her request and must > make sure to ask with enough anticipation of the need of the Cash advance - > Travel Policy exemption. > > >Action 2: Sugar Labs Oversight Board members manage project funds, and > according to available balance on Sugar Labs Accounts at the date of the > request, they must try to reach consensus in the form of majority of votes > to approve or disapprove the request. Once the request gets approved or > disapproved the decision shall be documented on > https://wiki.sugarlabs.org/go/Oversight_Board/Decisions. > > >Action 3: In case of an approved decision, Sugar Labs representative or > his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to > SFC the decision and make in Sugar Labs behalf the correspondent Cash > Advance - Travel Policy exemption request and follow up the result with the > Conservancy sharing the results with the Sugar Labs Oversight Board and the > requesting party. > > -- > Laura V. > * I&D SomosAZUCAR.Org* > > “Solo la tecnología libre nos hará libres.” > ~ L. Victoria > > Happy Learning! > #LearningByDoing > #Projects4good > #IDesignATSugarLabs > #WeCanDoBetter > > _______________________________________________ > SLOBs mailing list > [email protected] > http://lists.sugarlabs.org/listinfo/slobs > > Laura, Thanks for getting the ball rolling on this. I made some edits that are largely cosmetic, and also added a section regarding criteria. The latter needs input. The oversight board will discuss the request and may ask for clarification. The criteria for approval include: - availability of funds - ??? regards. -walter -- Walter Bender Sugar Labs http://www.sugarlabs.org <http://www.sugarlabs.org>
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