On Thu, Sep 7, 2017 at 7:42 PM, Laura Vargas <[email protected]> wrote:
> > > 2017-09-07 14:59 GMT-05:00 Walter Bender <[email protected]>: > >> >> >> On Thu, Sep 7, 2017 at 3:37 PM, Laura Vargas <[email protected]> >> wrote: >> >>> >>> >>> 2017-09-07 14:03 GMT-05:00 Walter Bender <[email protected]>: >>> >>>> >>>> >>>> On Thu, Sep 7, 2017 at 2:19 PM, Laura Vargas <[email protected]> >>>> wrote: >>>> >>>>> Hi SLOBs, >>>>> >>>>> *To avoid future Sugar Labs travelers to have to request personal >>>>> loans to fulfill their programs expectations* and as it has been >>>>> discussed recently by the Board, Sugar Labs Travel Policy is subject to >>>>> Software Freedom Conservancy Travel Policy and therefore we are >>>>> required to approve a procedure >>>>> <https://github.com/conservancy/policies/blob/master/Travel/conservancy-travel-policy.txt#L220> >>>>> for "Request for Travel Policy exemptions". >>>>> >>>>> I have documented the following draft on: https://wiki.sugarlabs.org >>>>> /go/Procedures with very limited understanding of Ignacio's US$350 >>>>> Cash Advance April 2017 Travel Policy - rejection circumstances. >>>>> >>>>> Those with more info, please read and give back your constructive >>>>> feedback to enhance the procedure before making a *proper motion to >>>>> approve the procedure.* >>>>> >>>>> >>>>> Regards, >>>>> Laura V >>>>> Internal Procedure #01: "Request for Travel Policy exemptions" >>>>> >>>>> >Action 1: Any Sugar Labs member/contributor can request a Cash >>>>> advance - Travel Policy exemption by sending a formal request to slobs AT >>>>> lists.sugarlabs.org detailing the reason for the request, the amount >>>>> of the request, the date needed and any other relevant information. >>>>> Requesting party understands SFC has the final approval for his/her >>>>> request >>>>> and must make sure to ask with enough anticipation of the need of the Cash >>>>> advance - Travel Policy exemption. >>>>> >>>>> >Action 2: Sugar Labs Oversight Board members manage project funds, >>>>> and according to available balance on Sugar Labs Accounts at the date of >>>>> the request, they must try to reach consensus in the form of majority of >>>>> votes to approve or disapprove the request. Once the request gets approved >>>>> or disapproved the decision shall be documented on >>>>> https://wiki.sugarlabs.org/go/Oversight_Board/Decisions. >>>>> >>>>> >Action 3: In case of an approved decision, Sugar Labs representative >>>>> or his/her delegate (e.g. Sugar Labs Financial Manager) will communicate >>>>> to >>>>> SFC the decision and make in Sugar Labs behalf the correspondent Cash >>>>> Advance - Travel Policy exemption request and follow up the result with >>>>> the >>>>> Conservancy sharing the results with the Sugar Labs Oversight Board and >>>>> the >>>>> requesting party. >>>>> >>>>> -- >>>>> Laura V. >>>>> * I&D SomosAZUCAR.Org* >>>>> >>>>> “Solo la tecnología libre nos hará libres.” >>>>> ~ L. Victoria >>>>> >>>>> Happy Learning! >>>>> #LearningByDoing >>>>> #Projects4good >>>>> #IDesignATSugarLabs >>>>> #WeCanDoBetter >>>>> >>>>> _______________________________________________ >>>>> SLOBs mailing list >>>>> [email protected] >>>>> http://lists.sugarlabs.org/listinfo/slobs >>>>> >>>>> >>>> Laura, >>>> >>>> Thanks for getting the ball rolling on this. >>>> >>> >>> Your welcome! >>> >>> I undid your changes since *a procedure needs to have Action items >>> clearly identified to be able to track any upgrade required to the proposed >>> procedure*. >>> >> >> IMHO, my wording was much easier to follow than yours and had a number of >> tweaks, such as removing the requirement that the request be made by a >> "member". >> > > I have no idea or reference of any case. Please explain why a requirement > would be acceptable of it is made to Sugar Labs by a non-member/contributor? > Given the problems we have had in maintaining the membership list -- long standing contributors such as Martin removed -- I don't think it is a reliable metric for contributor. And I have worked closely with many members of the community who have not -- for whatever reason -- ever chosen to register as a member. I had to wrestle with the SFC to get a travel reimbursement of ~US$150 for her several years ago, even while she was providing $1000s of local accommodations and other services from her own pocket. So, yes, I feel strongly that we no restrict the process to members. > > >> Perhaps for a non-native speaker of English, adding the word 'Action:" at >> the start of a sentence is helpful? To a native speaker, it is redundant. >> But beyond that detail. you also undid the detailed content of my changes >> as well. Can you explain your reasons? Did you disagree with my edits? >> > > > Yes, functionality shall not be sacrificed in the name of Cosmetology :D > I have no idea what that means. > > Remember our goal is to *make the procedure friendly, easy to understand, > translate and follow.* > It is also presumably a goal to make it reflect our intentions and not be ambiguous or misleading. I don't think my edits made it less friendly or more difficult to understand. On the contrary. What was it that you found difficult? > > A well tough procedure has few words and it is defined by it's Action > points. There are 3 clear actions being proposed for the Cash advance - > Travel Policy exemption procedure: > I am not one to assume a correlation between few of words and clarity. And we are not bound by 140 characters. > > Action 1: member/contributor requests a Cash advance - Travel Policy > exemption > > Action 2: Sugar Labs Oversight Board members take an approve/disapprove > decision > > Action 3: In case of an approved decision, Sugar Labs representative or > his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to > SFC the decision and make in Sugar Labs behalf the correspondent Cash > Advance - Travel Policy exemption request > > Please add to the discussion (here and/or the wiki) specific requirements > for words adding, removal, etc in each specific Action > <https://wiki.sugarlabs.org/go/Procedures>. > What I find missing from the above are all the things that I would ask myself if I were looking for an advance: what information is required? what are the criteria for the decision? when is the decision made? how is it communicated? What can I do to maximize the likelihood of success for my request. These are the things I added with my extra words. regards. -walter > > -- > Laura V. > * I&D SomosAZUCAR.Org* > > “Solo la tecnología libre nos hará libres.” > ~ L. Victoria > > Happy Learning! > #LearningByDoing > #Projects4good > #IDesignATSugarLabs > #WeCanDoBetter > -- Walter Bender Sugar Labs http://www.sugarlabs.org <http://www.sugarlabs.org>
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