Thanks to Olivier for the contributions and willing to help! Based on the feedback in the voting poll, I created a meeting on Thursday, 1PM UTC. At this meeting we will agree on the agenda and split the organization/moderation tasks. Everyone is welcome to participate, and I will also try to record this meeting.
Links: * [Calendar Link]( https://calendar.google.com/event?action=TEMPLATE&tmeid=NzJqczZjZjY1ZDBrYnU1dTk3amowdjEycHMgNHNzMTJmMG1xcjN0YnAxdDJmZTM2OXNsZjRAZw&tmsrc=4ss12f0mqr3tbp1t2fe369slf4%40group.calendar.google.com ) * Zoom: [ https://zoom.us/j/92075127451](https://www.google.com/url?q=https://zoom.us/j/92075127451&sa=D&source=calendar&usd=2&usg=AOvVaw0vmVjHpVhjIfQltFhxiNL8) * [Coordination doc]( https://www.google.com/url?q=https://docs.google.com/document/d/1JVbWudREipEF5UJn-bBRU5QIjKf8mzFP9iFdwWbgFB0/edit?usp%3Dsharing&sa=D&source=calendar&usd=2&usg=AOvVaw1CixKPCaFPv2WOYUWlY14h ) * [Contributor Summit Schedule]( https://www.google.com/url?q=https://docs.google.com/spreadsheets/d/1k2xvtJVMwOTZjzCFlqaQpHlxJkiwS67VjNtnJN0ynXs/edit?usp%3Dsharing&sa=D&source=calendar&usd=2&usg=AOvVaw2OIj6N3yj8cCjKP5YpNUSC ) * [Event landing page]( https://www.google.com/url?q=https://www.jenkins.io/events/contributor-summit/&sa=D&source=calendar&usd=2&usg=AOvVaw3INLbGY58ZLcGoCUXTX7iy ) On Mon, Jun 7, 2021 at 10:48 AM 'Olblak' via Jenkins Developers < [email protected]> wrote: > Hi Everybody, > > I started a draft for the Contributor summit schedule. > > https://docs.google.com/spreadsheets/d/1k2xvtJVMwOTZjzCFlqaQpHlxJkiwS67VjNtnJN0ynXs/edit#gid=0 > > Feel free to comment if > - A specific session should or should not be present. > - A timeslot allocated to a specific session is too long or too short > - You know a good person of contact for each session > - Anything that you may think of :) > > > > On Mon, Jun 7, 2021, at 9:06 AM, 'Olblak' via Jenkins Developers wrote: > > Lemme work on that. I could create a GitHub repo with issues for picking > up. > It can be a quite good way for onboarding of new event contributors. What > do you think? > > > I wouldn't bother with that. > CDcon is in three weeks so we have two weeks to prepare for the > contributor summit. > Let stick to the google document and maybe create a google sheet to work > on the schedule. > > I think at this stage the best way to help is to either propose topics > that should be covered and identify the correct person to lead those > topics. > I would be interested to know from RedHat and VirtusLab their vision on > the Jenkins operator. > I would be interested to know how to prepare next Jenkins (online) meetup. > What people learned about running online event, etc... > I would be interested to have a session on "howto" contribute to Jenkins, > targeting new contributors and that would also be a good opportunity to > have interactive session. > > I started a Doodle for the first coordination call, please vote for the > slots here: > https://doodle.com/poll/wsrfhzhm79xcgi2y?utm_source=poll&utm_medium=link > > Thank you for the poll, you were faster than me :D > > > Yes, we need to build the schedule and to confirm the timeslots. Will > start a Google Sheet or a Google Calendar for it. > > Let me handle that, and I'll put a link to the google document > > > On Sun, Jun 6, 2021, at 6:49 PM, Oleg Nenashev wrote: > > Hi all, thanks for the interest and feedback! Any contributions will be > appreciated. I started a Doodle for the first coordination call, please > vote for the slots here: > https://doodle.com/poll/wsrfhzhm79xcgi2y?utm_source=poll&utm_medium=link > > Answers below: > > > I would like to help as, how do I can get started? > > I could help with some stuff before, during, and after the event, simply > let me know what to do. > > Lemme work on that. I could create a GitHub repo with issues for picking > up. > It can be a quite good way for onboarding of new event contributors. What > do you think? > > > My understanding is, we need validation from the different speakers > (once we agree on the agenda). Is this right? > > Yes, we need to build the schedule and to confirm the timeslots. Will > start a Google Sheet or a Google Calendar for it. > > > If I understand correctly the big picture of the day would be something > like... > > Yes. More fine grain plan is in the Google Doc > > > Regarding event capacity, inside the document, It's mentioned that we > expect 300participants. ... I guess the closest we'll be to the event and > bigger that number will be and I worry to use Zoom for that. > > 300 is the maximum expectation based on what we can host in Zoom. Actually > the current limit is 500 for Zoom Webinar if we ditch the interactive part > in the opening. We can also broadcast to YouTube if needed. > > > Do we already have a better estimation of how many people registered > for the contributor summit? > > According to the CDF, currently we have about 700 registrations. Do not > hold your breadth, the show up rate is likely to be low (4th day of cdCon > and the specific agenda). > > > > > On Sunday, June 6, 2021 at 12:49:03 PM UTC+2 [email protected] wrote: > > Hi, > > I could help with some stuff before, during, and after the event, simply > let me know what to do. > > Thanks > El viernes, 4 de junio de 2021 a las 23:22:43 UTC+2, Oleg Nenashev > escribió: > > Dear all, > > As you know, we will be organizing the Jenkins contributor summit on June > 25th (landing page <https://www.jenkins.io/events/contributor-summit/>). > I would like to make it a quite big contributor event where we agree on > some key Jenkins topics, e.g. security or API/plugin deprecation/EoL > policy. There is also interest in contributing onboarding events and to > have joint sessions focused on interoperability and on end user > experiences.Full > coordination document > <https://docs.google.com/document/d/1JVbWudREipEF5UJn-bBRU5QIjKf8mzFP9iFdwWbgFB0/edit?usp=sharing> > . > > The event is in 3 weeks. The preparation was delayed by some professional > and personal events, and also the increased GSoC workload. There are a few > contributors who planned to dedicate time to help with hosting the event, > but unfortunately they will not be able to dedicate enough time. If we want > to organize a decent event, more organizers are needed! Beow you can find > several activities where help is needed, > > Before the summit: > > - Finalizing the agenda > - Coordinating the schedule with presenters > - Finalizing the end users presentation agenda > - Getting the event promoted in the community channels > - Working with@Alyssa Tong and the CDF to deliver swag to key summit > contributors > - Facilitating conversations > - Coordinating hosting of the newcomer track. IIUC Mark will be no > longer able to drive that as we discussed with him initially > > During the event: > > - Hosting / Moderating the event > - Moderating the breakout rooms > - Speaking about projects, SIGs and their statuses > > After the event: > > - Processing and publishing recordings > - Writing a summary blogpost > - Swag logistics > - Capturing follow-ups on the Jenkins roadmap, creating follow-up tasks > > Please respond to this thread if you would be willing to dedicate some > time and to contribute to the event.Please feel free to comment and suggest > changes in the.coordination document > <https://docs.google.com/document/d/1JVbWudREipEF5UJn-bBRU5QIjKf8mzFP9iFdwWbgFB0/edit?usp=sharing> > . > > Thanks for your time, > Oleg Nenashev > Acting Jenkins Events Officer > > > -- > You received this message because you are subscribed to the Google Groups > "Jenkins Developers" group. > To unsubscribe from this group and stop receiving emails from it, send an > email to [email protected]. > To view this discussion on the web visit > https://groups.google.com/d/msgid/jenkinsci-dev/32b2d317-dd5c-4110-aeda-05ba8e23736en%40googlegroups.com > <https://groups.google.com/d/msgid/jenkinsci-dev/32b2d317-dd5c-4110-aeda-05ba8e23736en%40googlegroups.com?utm_medium=email&utm_source=footer> > . > > > > -- > You received this message because you are subscribed to the Google Groups > "Jenkins Developers" group. > To unsubscribe from this group and stop receiving emails from it, send an > email to [email protected]. > To view this discussion on the web visit > https://groups.google.com/d/msgid/jenkinsci-dev/ad20827f-6256-4f0b-b063-82c0d7f6c859%40www.fastmail.com > <https://groups.google.com/d/msgid/jenkinsci-dev/ad20827f-6256-4f0b-b063-82c0d7f6c859%40www.fastmail.com?utm_medium=email&utm_source=footer> > . > > > -- > You received this message because you are subscribed to a topic in the > Google Groups "Jenkins Developers" group. > To unsubscribe from this topic, visit > https://groups.google.com/d/topic/jenkinsci-dev/n_3LkSgt0w0/unsubscribe. > To unsubscribe from this group and all its topics, send an email to > [email protected]. > To view this discussion on the web visit > https://groups.google.com/d/msgid/jenkinsci-dev/b186800c-ea43-47db-8333-d43dac0c516d%40www.fastmail.com > <https://groups.google.com/d/msgid/jenkinsci-dev/b186800c-ea43-47db-8333-d43dac0c516d%40www.fastmail.com?utm_medium=email&utm_source=footer> > . > -- You received this message because you are subscribed to the Google Groups "Jenkins Developers" group. 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