Hello Jenny I have changed the Subject as we are getting away from "Missing RINs)
No I only have one hard copy. For hard copy, the Detail Source starts with say, "File TW6892" which tells me where it is filed, irrespective of what/who it is for. As I mentioned previously if you only want it for your own information it can be encased in [[.....]]. Regarding Certificates - The Master Source for each one is in the form - "Birth Certificate - Smith, James TW234". (if applicable, I add the word "Transcript" or similar) So all Birth Certificates appear as a list in alphabetical order of surname, then alphabetical order of the Given Name. The Detail Source for each one starts with "File TW234". If it is used for someone else it still starts with "File TW234". Again, if you don't want "TW234" to show in reports it can be encased in [[...]]. For Letters, E-Mails the Master Source is in the form - "Letter - Smith, James TW234 dated 2010 05 25" . So they appear in alphabetical order of surname, alphabetical order of Given Name and date order for a particular person. The Detail Source starts with "File TW....." (the RIN number where it is filed) For Newspapers the Master Source is in the form - "Newspaper - London Times". The Detail Source starts with "File TW......" (the RIN number where it is filed) and holds the Date, Issue No, Page No etc. To ensure the system stays intact I use the ID system provided by Legacy - "Options" - "Customise" - "Other" - "Fill all ID fields" - in "Text" I type "TW" to distinguish it from other numbers I use - "Save". And of course I create regular backups. I know this may produce a long Master Source List, but because of the format used it is quick and easy to find what you want in the list by using "Find" at the top of the Master Source List and typing the first one or two letters of keyword ie. Newspapers. I don't suggest this is the best system, it is just what has developed after trying other systems over 25 years and works for me. Regards - Bruce At 09:17 PM 24/05/2010, you wrote: >Bruce Tweedley wrote > >My Source Detail starts with say "File TW6892" so I go straight to the > >filing system to find the hard copy. It can be placed in [[....]] if > >you don't want it shown in reports. > >I have *masses* of hard copy Source material where one document relates >to anything up to a dozen or even more people. Do people who file their >hard copies by RIN (or MRIN for that matter) have multiple copies - one >for every person referenced? If so, that would seem a shocking waste of >resources and space. > >I file my documents according to *type* - Certificates all together, >Letters all together, newspaper clippings all together, etc etc. Next >to each person referenced I write their UserID (which incorporates their >RIN.) Within Legacy, I record the location of each document in the >Source Detail FileID field - eg "Certificates & Documents, page C10" or >"Correspondence & Reports, page L2." > >No duplication of paperwork and I can quickly and easily refer from >paper to Legacy or from Legacy to paper. >-- >Jenny M Benson > > > >Legacy User Group guidelines: > > http://www.LegacyFamilyTree.com/Etiquette.asp > >Archived messages after Nov. 21 2009: > > http://www.mail-archive.com/[email protected]/ > >Archived messages from old mail server - before Nov. 21 2009: > > http://www.mail-archive.com/[email protected]/ > >Online technical support: http://www.LegacyFamilyTree.com/Help.asp > >To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
