I'm wondering if you are also intending to discuss "Organizing Your Hard Drive". If you do a search for that online, you should bring up something from Genealogy Gems in their archives. Lisa Louise Cooke has two podcasts on this topic. Here is what I did for my files based upon her suggested and my customizing. I have a file in my computer called Genealogy. In that file I have folders for:
Charts & Forms Genealogical Societies Geographic Materials History Topics Research Trips Surnames Timelines Under Surnames I have folders for each surname. In each surname I have files for: Births Book Info Census Childhood & Education (mostly scans of photos and documents) Churches Correspondence Deaths-Obits-Graves (mostly photos and scans) Family Bibles Geography-Maps (mostly for that surname) Heraldry History of Family Members History of the Times Immigration Interviews and Doc Reviews (including Legacy documents being reviewed by relatives for changes, corrections, additions) Land Records & Homesteads Legacy files Marriage (including databases of county marriage records) Military Misc Docs Misc Photos Newspapers Occupations Reunion Stats-Lists-Mailing Info Wills & Estates If I have a photo or scan of a person in that surname, I am putting it under the category above rather than in a photos file. I am finding it so much easier to locate things that I have digitized with this system. Also I have broken out my VERY large family's surname file from this larger Genealogy file because it is so large with all of the photos and scans. I was using my external hard drive for the storage of the photos, but that was difficult to have everything together when transferring between my desktop and laptop. My husband wanted me to keep everything together so breaking it up seems to make it more manageable. I transfer it between computers with my thumb drive still at this point. God bless, Ellen ----- Original Message ----- From: "Kathy Meyer" <[email protected]> To: [email protected] Sent: Sunday, October 24, 2010 5:19:29 PM Subject: Re: [LegacyUG] Digital Sources Added to Legacy Robert, Thanks for sharing your discovery; I wasn't aware of that distinction between pictures & multimedia and I'll bet there are others too! That is a very good piece of information! Thank you! Kathy On Sun, Oct 24, 2010 at 6:55 AM, Robert Runion < [email protected] > wrote: I have been experimenting this morning with my question earlier. I have discovered that there are two places that the digitized file can be stored in an individuals record - one is in the picture gallery and the second is in the Multimedia file in the event entry. I also discovered that the digitized files work just as the photos do - each event reference is only to the digitized file when viewed, so that a complete data entry is not replicated for each person. When the copy/paste item is used to capture the data from one person and enter it in the next, the event carries with it the multimedia entry from the original. With this method, it appears that one can view the multimedia item under any person that an event has been copied to by clicking on the event and then the 'source' icon' at the top of the screen which will lead you to the screen where you can click on the 'picture' and view the item added from the didital source. It also appears that if adding a file via the picture gallery directly, that it would necessitate adding it to each person in the source. So, it appears that the multimedia might be the better method enter the data. Maybe this is 'old hat' to some, but it was a revelation to me this morning and I now wonder why I didn't investigate it earlier in my research. There must be other mahjor topics along this line that I haven't investigated - much to my chagrin. Live and learn..... Bob On Oct 24, 2010, at 8:39 AM, Cheryl Rothwell wrote: > I digitize everything too so I am interested in this response. I > digitized books too. While I have a 2T drive I don't think adding a > book or other massive document is appropriate for every source. Things > would bog down. A master source system with appropriate references > seems wiser. > > You might want to look at Dick Eastman's remarks on digitizing and the > link in this post: > http://blog.eogn.com/eastmans_online_genealogy/2010/10/preserving-your-family-history-records-digitally.html > > On Sun, Oct 24, 2010 at 7:40 AM, Robert Runion < [email protected] > > wrote:> One of the earlier messages alluded to the fact that his > ‘paper’ sources were no longer being kept but had been incorporated > into the Legacy system as digital entries. I have 1000+ paper sources > in 18 large notebooks that take’s up an awful lot of space. I also > have all of these sources scanned and have added them my PC in two > digital folders entitled ‘MASTER’ and ‘DETAIL’. These digital sources > have been scanned into folders, and/or copy/paste actions taken, and > contain ‘.doc’, ‘.pdf’, ‘.jpg’, ‘.bmp’, ‘.tiff’, etc. At present > these 'MASTER' and 'DETAIL' files are located under > 'c:\Legacy\Data\Master' and 'c:\Legacy\Data\Detail', so I already > have them digitized there for viewing and other needs. >> >> I have been contemplating going the digital route for all these sources and >> adding them to the Legacy program. Much as a picture is added for a specific >> person, the 'file' could be added also. Could the author elaborate on the >> ’how’ he did it or the recommended method of doing so, or perhaps point me >> to a site that discusses this process? I’m looking for a recommended >> method., including some pitfalls I should be aware of in doing such a large >> task. >> >> In the case of pictures, I have 2500+ in a digital file in >> 'c:\Legacy\Data\Pictures' that works as the manual states. Would the system >> work equally well by adding the digital source 'file' as a separate entry >> into the 'pictures'? I could see where such an addition could get pretty >> unweildy over time if each source was added to all the people it addresses. >> For example, I have one book I use as a reference for some hundreds of >> people and adding the source to each party as a part of the picture gallery >> could get pretty wild. Anyway, I'm seeking some suggestions and guidance on >> the feasibility or adviseability of such a project. >> >> Bob >> > > > > Legacy User Group guidelines: > > http://www.LegacyFamilyTree.com/Etiquette.asp > > Archived messages after Nov. 21 2009: > > http://www.mail-archive.com/[email protected]/ > > Archived messages from old mail server - before Nov. 21 2009: > > http://www.mail-archive.com/[email protected]/ > > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp -- Kathy Meyer "To reach a goal you have never before attained, you must do things you have never before done." --Richard G. Scott, "Finding the Way Back," Ensign, May 1990, 74 Insanity: doing the same thing over and over again and expecting different results. ~ Albert Einstein Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
