You are speaking of the Comments tab of the Master Source Definition dialog? Especially with the import of a GEDCOM? The information in the Comments tab – I use the Contents tab to describe the general contents of a source – imports into Legacy turned on, but not other software at which I am looking.
If so, I asked about this a couple of months ago (Dec 2014) while ‘looking over Legacy” (I am still ‘looking’ not ‘actively’ using yet) when importing a GEDCOM. I even filed a suggestion report. It was recommended I handle the situation using option 7.3 by ‘turn on’, running, then ‘turn off’ and running again, that option to remove display of the Comments tab information following a test import of a GEDCOM file. Best, Denise From: Brian L. Lightfoot [mailto:[email protected]] Sent: Sunday, March 29, 2015 11:16 AM To: [email protected] Subject: RE: [LegacyUG] Details text showing up in Footnote citation. I think I know what he is talking about and I believe that I can confirm what he says is true. However, what he is seeing is only what I would call a “preview” of a complete all-inclusive footnote which includes all comments regardless of what the setting on the Comments tab of a Master Source Definition to “include on Reports” is checked or not. But the safe thing is that while these comments always appear on that “preview”, the checkbox to include or not to include will work properly when a report is generated. I first noticed this inclusion of all comments on the “preview” several versions ago in v8 and may have been there all along since then introduction of v8. I considered it a very minor bug and have been surprised that nobody else has mentioned it up till now. Until other more pressing and important bugs have been swatted, I may have brought it up at a later time. Here is a more detailed explanation: I have an assigned source to an event that is from someone’s family file submission on Ancestry.com. In the Comments tab of that Master Source, I have the submitting person’s name, home address, phone number, and email address as well as some other info about that person, their relationship to me, whether I like them or not…you get the picture. Private stuff. Of course, I don’t want that private information printed out on any report so on the Comments tab of the Master Source Definition is where I have that private information. At the bottom of that Comments tab is that option to “Include on Reports..” I have that checkbox empty. If I Save that Master Source Definition and then look at the Assigned Sources of events for the person in the family file and select that Master Source, down at the bottom of that window, if the “Output” tab is selected, will appear what I am calling a “preview” of the Footnote/Citation and also the Subsequent Citation. The bad news is that my info from the Comments section that I wanted to keep private appears in each citation. Going back to the Master Source and placing a checkmark in the Include on Reports or removing the checkmark will have no effect on the appearance of the info on the Comments tab. But once again, I have learned to call this a “preview” of what an all-inclusive footnote might look like. And once again, if that checkmark is removed to not Include on Reports, then that private info is not included on any reports generated. I think it’s an oversight by the programmers and unless you actually check the output in the report, you’ll get paranoid when you view these Footnotes on the Assigned Sources window. Of course, the programmers may want to argue that point and say that they did it that way intentionally just so everyone could see a complete all-inclusive footnote. You say tomato and I say tomato (wait, that doesn’t work on written work.) Now for the really bad news that nobody has yet caught. I seems this info on the Comment tab of a Master Source is always included on a GEDCOM submission which kind of negates my idea of keeping it private. Brian in CA From: Cathy Pinner [ <mailto:[email protected]> mailto:[email protected]] Sent: Sunday, March 29, 2015 2:28 AM To: <mailto:[email protected]> [email protected] Subject: Re: [LegacyUG] Details text showing up in Footnote citation. Did it just start today or did you just notice it today? When you look at the Source Detail for one of these sources on the Assigned Sources screen, is there a tick in the checkbox to "Add this text to the Source Citation on reports"? Have you made any changes in Options - Customise 7.3 If you find all those checkboxes ticked, this is where you can turn them all off (or on) by making your choice and clicking Apply - BUT note that it applies to ALL SOURCES in the whole file. So make a backup first as you may quickly realise that sometimes you want the source text and sometimes you don't. If you haven't made changes at 7.3 then I'd do some File Maintenance (on the File Ribbon) after doing a Backup AND reset the Report Options and choose again. Cathy Genealogy Bob wrote: Very strange effect, just started today . ... In all of the Assigned Sources for an individual, the Details Text is included in the Source Output, Footnote/Endnote Citation. But, when I check the Master Source, the Footnote is perfect. For example this is from the Master Source Output tab for one of my 1910 Censuses: *Footnote/Endnote Citation:* 1910 U.S. census, Essex County, Massachusetts, population schedule, North Andover, enumeration district (ED) 0440, sheet 5A, dwelling 267 Sutton Street; digital images, Ancestry.com (http://www.ancestry.com); citing National Archives and Records Administration microfilm T624, roll T624_586; And here is part of the Detail Text for one of the individuals: Detail Text: Frederick Ingram, head of household at 267 Sutton Street, North Andover, Essex County, Massachusetts, male, white, 50 years old, married (no 1), married for 18 years, ... And here is the Output tab for th at individual: *Footnote/Endnote Citation:* 1910 U.S. census, Essex County, Massachusetts, population schedule, North Andover, enumeration district (ED) 0440, sheet 5A, dwelling 267 Sutton Street; digital images, Ancestry.com (http://www.ancestry.com); citing National Archives and Records Administration microfilm T624, roll T624_586; Frederick Ingram, head of household at 267 Sutton Street, North Andover, Essex County, Massachusetts, male, white, 50 years old, married (no 1), married for 18 years, born in England, father and ... How and why does this happen? More importantly, is how do I fix it? Trying to Edit the Source does not work, the Footnote elements look OK, nothing to edit. But when looking at the individuals' records, they are all like this, the Details Text is added to the end of the Footnote citation. Using release 467, on Windows7 Pro, 32 bit. 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