Donna,
Everyone has their own way of entering and citing sources. Here is the
way I do it. This allows me to keep, down, the number of times, that
the Source will show up on reports, yet it gives complete information
for each event/fact for each person. Notice I said "keep down", not
"eliminate".
Let's take a source for a marriage as the example. For marriage records
that I obtain, I name my marriage sources such as:
Marriage Records, Hall Co., GA
Marriage Records, Forsyth Co., GA
Then as I enter my citations, I select the source for the place the
individuals married. I do this for everyone who married in Hall Co., or
Forsyth Co., GA. For me, that is quiet a large number for both
counties.
BUT, the detail for each one is DIFFERENT. For the individual marriage
record which I am citing, I enter the 'Book' and 'Page' numbers the
document no. and then the name of the individuals.
This causes the Source to show up each and every time there is a
marriage on the report because each one IS different.
BUT - If I do not KNOW any of the "details" for the source, then I just
enter The source ie. "Marriage Records, Hall Co., GA" .
This causes the Source to show up only once on the reports and
everyone's marriage that I cited this way, will be referred back the
that same Source.
For a "Census" source, every one in the household should refer back to
the SAME "Census" source, because the details are the same for all in
the same household.
I hope this helps you to figure out how the Sources are put in the
Reports.
Louise -- <[EMAIL PROTECTED]>
=========================
-----Original Message-----
From: Donna Newell <[EMAIL PROTECTED]>
To: [EMAIL PROTECTED]
<[EMAIL PROTECTED]>
Date: Wednesday, September 29, 1999 10:00 PM
Subject: Re: [LegacyUG] Duplicate Sources Printed
>Robert,
>
>Thanks for your reply to my query. I sometimes end up with over 45
source
>citations. I did not change the detail in any way as I was citing a
particular
>source to give credence to each information field. Perhaps I am using
the
>sources in error. There does need to be some work in this area.
>
>Donna
>
>Robert Strong wrote:
>>
>> This is an addendum to my message earlier this morning.
>>
>> Donna, I may have figured out why you are having the problem you
>> describe. I wish I could spend more time on this topic, but I'm
packing
>> for a move and so can only spare a few minutes.
>>
>> I believe whenever you enter source detail, then Legacy will treat
give
>> it a new number when the source is assigned again. This is true even
if
>> the source detail has not changed. I agree this is not as it should
>> be. My work around has been to only insert source detail when such
>> detail differs. If it is to be the same for all citations, then I
add
>> the detail to the title of the source. For example, suppose my
citation
>> is to a FHL census film. Ordinarily, I would put page number,
township,
>> dwelling and family numbers in the source detail. But when you do
that
>> the source is duplicated whenever it is cited. So in situations such
as
>> this I add this information to the title of the source. Thus, the
title
>> might read, "FHL Film No. 123,456. Page 12 (X Twp, Dwelling 123,
Family
>> 123)." Then, the source is not duplicated. I reserve source detail
>> only for those sources where the detail will differ.
>>
>> I agree there is room for improvement in this area. Again, I would
be
>> interested in hearing how others have dealt with this problem.
>>
>> Robert
