Mark, Sorry to give you a fright!
Karen's email to Trademarks was exactly the sort of thing I was hoping for! So thanks for that Karen! I checked my emails for the thread to ConCom you mention, and it's not there. Most peculiar! I very rarely deleted email. Anyway, I checked the Foundation's records, and I found a copy. Looks good to me. The only thing I would have requested is a CC to [email protected], so that we are aware of what's going on. Those were the only two things I was looking for. And we had one (that was hidden from me for strange computer reasons!) and we have the other now. So all is great. :-) I appreciate your fastidiousness! I know the foundation documentation can be confusing. All the more reason we write up our own guide to this and stick it on the wiki. On 22 April 2013 20:23, Mark Hinkle <[email protected]> wrote: > Noah, > > I am in total agreement with doing this right though I am trying to figure > out what we could have done better. I don't want to sound defensive but > after following the Concom direction and reading and following the Event > Branding policy I thought we had done everything we could to do things the > Apache way. After signing on contract for the venue earlier this month...my > heart skipped a few beats when I read your email. > > Initially the spring CloudStack Collab Conference was going to be > organized by another community member this spring but they didn't have the > ability to do so in the shorter timespan. We didn't send to private@ on > the final discussion because I assumed that everyone on Devel@ was also > private@ I'll do that going forward. > > The note to Concon@ went to them on 3/7 and I got a response with the > subject RE:Permission for CloudStack Collaboration Conference NA 2013 on > March 17th from Nick Burch indicating the beginning of lazy consensus. > > Since the website went live on Friday so it could be reviewed and it looks > like we have gotten most of the feedback on the correct attribution of > trademarks and clarification of the proper application of CloudStack as a > mark. Karen sent the request to trademarks@ on the 21st to get their > feedback and we'll make any changes that are requested. The subject is > "[LOGO] Apache CloudStack Logo Usage - CloudStack Collaboration Conference > North America 2013" from [email protected] and has a complete list > of the ways we plan to use all the Apache trademarks and that was cc'd to > the private@. We needed to have the website up and decide on the various > ways we planned to use them before we could show them. We will make > everything right before promoting it I think there were plenty of > suggestions over the last 48 hours and they are being implemented. > > On the question of who is running it. The intention is to be as > collaborative as possible we want this to be a community conference not a > Citrix run event. > Citrix is covering all the costs of the conference minus any additional > sponsor contributions. We paid for the venue and are listing as the Diamond > Sponsor. We are also offering three levels of sponsorship for the > conference (needs fixed on the website) $10K, $5K, and $1k to try to be as > inclusive as possible. Since someone has to be the signatory for the venue > and provide insurance Citrix did that. Sponsors will get lightning talks > for their sponsorship and logo attribution on the website, conference > t-shirt and venue. The total cost for the conference is going to be over > $200K so we want as diverse and varied a group a sponsors as possible > though we expect the vast majority of the cost is going to be shouldered by > Citrix, hence the Diamond Sponsorship. > > The program is being planned by a group comprised of Chip Childers, VP of > Apache CloudStack & Sunguard, John Kinsella, Apache CloudStack PMC & > Stratosec, Joe Brockmeier Apache CloudStack PMC and Citrix, Karen > Vuong-Citrix and me-Citrix. > > The talks are being reviewed and accepted by a committee of committers led > by Joe Brockmeier and Chip Childers. > > At the suggestion of Concom we hired a professional conference producer. > We are using the OpenBastion to organize things hoping their familiarity > from running ApacheCon would help make things easier. > > Mark > > > > On Apr 21, 2013, at 10:54 AM, Noah Slater <[email protected]> wrote: > > > Karen, ignore my request. Despite having just read David's email, I > didn't > > tie your comment up to his comment. I have seen the link, and yes, PMC > > approval for the conference itself seems to be established. Sorry for the > > noise! :) > > > > Also, Mark, just to address your previous comment about "hoops". Sorry if > > my emails are frustrating. I don't want to be a bother. I just think we > > ought to do this right. (And trying to figure out what that means > myself.) > > > > I don't think there are any major problems here. If ConCom have already > > seen this, then that's good. Though, as I mention, I'd like to be able to > > look up the thread. The only thing I would say here is that > > [email protected] should be CCed when reaching out to ConCom > > and Trademarks, and what have you, just so we're all kept in the loop on > > this stuff. > > > > About the trademarks stuff. I guess my only comment would be that this > sort > > of stuff is usually best sorted out before going live. I don't expect > we'll > > have any major problems. But the larger the event, the more circumspect > we > > should be. > > > > I just took a look at the website now, with a critical eye. And I have a > > few questions, with my "user hat" on: > > > > 1) Who is running this conference? It looks to me like Apache CloudStack > is > > running it. Is that the case? If so, how is the community being involved? > > If not, then who is, and what is the relationship to CloudStack? > > > > 2) The copyright says "all rights reserved." Not sure where we stand on > > that sort of thing. At the very least, we may want to add "Apache > > CloudStack, CloudSTack, and the project logo are trademarks of The Apache > > Software Foundation" or something. > > > > > > > > > > > > On 21 April 2013 15:43, Noah Slater <[email protected]> wrote: > > > >> Karen, > >> > >> > >> On 21 April 2013 02:48, Karen Vuong <[email protected]> wrote: > >> > >>> > >>> 6) PPMC approval - 8 PMC members participated and seemed to > all > >>> be for the event (David has confirmed). > >>> > >> > >> Is this approval for the conference, or for the branding/trademark > stuff? > >> > >> Do you have a pointer to the thread where this was discussed? > >> > >> Thanks! > >> > >> -- > >> NS > >> > > > > > > > > -- > > NS > > -- NS
