I spoke too soon. Drat !!! There is a problem. Because the View is based on an Actions's Project's 'priority' (i.e Urgency & Importance), it doesn't know what to do with Actions with no parent (Projects) ! No does it know what to do with Projects with no Actions. And both disappear from view. :^(
So there needs to be in IF in the logic. i.e. If an Action hasn't got a Project, then use its own 'priority'. And if a Project hasnt got a live Action still show itself. Any suggestions? (other than give up trying to use Project priority...) J On Thursday, December 4, 2014 2:44:59 AM UTC, John Smith wrote: > > > Hi > > I rather chuffed with this. > > My other threads got confused, so let's start this again > > BACKGROUND RE-CAP: > I am been trying to implement GTD on MLO. And because David Allen suggests > that we have (in practice) quite so many 'Projects' and because in GTD > method you need to create a Next Action for every one of your Projects, due > to the large number of Next Actions (often between 60 and 120 at once) that > you are likely to have running in parallel... due to these large numbers at > once, choosing what to do next - i.e. establishing priority of actions - > becomes hard. > > Yes, Weekly Reviews are crucial. Yes Daily Reviews are crucial (plus quick > scans more than once a day if possible). And yes, using Context to tell you > what you can do next '*right now'*' is also a helpful way to cut down the > number of Next Actions you are likely to be faced with at once. > > HOWEVER, with such a large number of Next Actions any way you do it, you > need to be 'on top of' a LOT of Projects at once, and I find it extremely > easy to find myself NOT doing the things that my brain has told me several > times are rather more Important and/or Urgent, than just ticking off easy > stuff off that happens to be in front of me. > > To put this more strongly, with what I had until today it was far too easy > to miss important/urgent (i.e. high priority) stuff, which can easily be a > *total > disaster*! > > Secondly I also get frustrated if the importance and urgency is held only > at the *Action* level, because every time you tick off a Next Action, you > are liable find you need to enter that Importance & Urgency all over again. > And when up against the clock this simply may not happen! The truth for me > at least, is that mostly it's the priority of completing Project itself > that I need to keep on top of, rather than that of individual actions. > > THE MISSION: > For the above reasons I wanted to be able to create a single view that > showed: > > a) The one 'Next Action' for each live project > > b) To show me & allow me to edit the Importance & Urgency of the *project* > to which each action belongs > > c) To *not* show the folders (as they get in the way) > > d) To also sort the entire view into priority order using Importance + > Urgency of the Projects, so that the higher priority items are visible at > the top of the page. > > f) To be able to *adjust* the Importance and Urgency in real time on the > same screen and thereby change the sort order *in real time*. This means > that the priorities can then to be to some extent as *relative* > priorities (i.e. what is more high or low priority compared to what else) > as well as being absolute values. > > THE SOLUTION > After a several false starts and help from several directions (notably > from Dwight and pottster) I think I this newbie here, may have cracked the > problem. So I created a new View from scratch and I then did the following > filter settings: > Filter > General > "Show Actions: Next Actions" > Filter > General > "Show Hierarchy: Yes" > Filter > General > Include Parents - ticked > Filter > General > Set parent filter to: "IsProject" > Filter > Group & Sort > Advanced un-ticked > Filter > Group & Sort > Group by > (none) > Filter > Group & Sort > Sort > Computed-Score [descending] > > I then opened up the columns for Importance and for Urgency (plus Context > for good measure) and save the view. > > After all this sweat it is now *semi-miraculous* to see it working! > > - A bonus is that you can hit F6 to just see all the projects, nicely > sorted by a fusion (mostly) of Importance and Urgency. And F7 of course > brings back all the Next Actions. > > - Another surprise is that it doesn't blow up with multi-level projects. > When you hit F7 the project structure, complete with Next Actions appears > all nicely indented. > > - Another bonus I discovered is that you can 'force' the addition of > individual Actions into view if required, simply by ticking the Project > button on the additional Action you want. > > - A nice surprise (to me) is that if you double click on an action, you > are taken to the main Outline view to see all the other sibling Actions for > the project... and double clicking again takes me back again. (Obviously > you need to set up the new Workspace (i.e. tab) to sync selections for this > to work. [clue right-click on tab name]. > > - What is also great is that the Importance and Urgency columns > automatically change their visual 'markup' (ie. colour/boldness) depending > on their value. This make the thing more visual, with bright bold red for > the supplier important/urgent stuff etc. > > - I also like being able to do Alt/H to flag stuff up visually that is > dead urgent too (in my case making that text go onto a bright yellow > background). > > - But the best fun of all is twiddling with the Imporance and Urgency of a > project and seeing the project instantly fly up and down my list of > priorities depending on what values I put in. > > BRILLIANT ! :^)) > > No doubt something will go wrong or like a fool I will decide I need > something different, but for now I'm basking in glory and am firmly > chalking this up as a "rare victory" over technology ! > > Thanks chaps > > J > > > > > > > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to mylifeorganized+unsubscr...@googlegroups.com. 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