Thanks Dwight for your clear point of view.
You are right: i'm, as probably many others, in the "middle earth" between
real project management and task management needs.
My working needs are mostly about task management but then i need to fit
them into a working agenda.
Project management software (i have used and tested many of them) are too
complex and have a less efficient way to do that: indeed they are tailored
to large business projects that may span for long time, managing resources,
constraints etc...
Due to their complexity generally they a need a resource fully dedicated to
managing it.
On the opposite side 99% of task managers are too simple and have so many
limitations that they can't fit my needs: they seems more tailored to
common people than to business people.
Being based on GTD scheme they lacks of the key points needed for a real
working life.
If i can dream a Planner those will be his main features :
- Task management
- Task is organised in catagories and contexts
- Each task has a due date, start and end date, effort and resource
(this is just a note not a real resource managemnent, just to highlight
when i delegate a task to someone)
- Task can be grouped under a Project that inherit task efforts to
calculate the total project effort
- Calendar management
- arrange tasks into calendar
- Publish calendar
- sync and share calendar to a common platform (google calendar or any
other with similar features)
- Mobile access
- have mobile access thru his own app to manage even less features than
desktop app (inbox and calendar management are enough)
- All process must be very efficient so that i will not spend more time
managing my tasks than task himself.
In that way i found that i can't work well with the many online solutions
that lacks of efficient interface as with pure project management softwares
that are too complex and overbloated for my needs.
At the end unfortunately this software does'nt exist yet.
I found few of them, including MLO, that are not far away from this (MLO
lacks of calendar management and few project management points), but i
can't avoid any of the above key points to fullfill my needs.
Obviously i'm open to pay more for such software: the fact that all task
management softwares have a cost that is not more than 100$ show the market
they adressed to.
For a more professional and business approach to my needs i can pay up to
$400-500, but the software must really help my life.
Maybe i will found something as it in future, for the moment i'll continue
to check around (including monitoring MLO software)
Thanks
Il giorno venerdì 24 aprile 2015 05:12:07 UTC+2, Dwight Arthur ha scritto:
>
> On Monday, April 20, 2015 at 8:06:11 AM UTC-4, DBvc wrote:
>>
>> I'm new to MLO and i'm valuating if can fit my actual task/project
>> workflow.
>>
>
> Hi, Dario. You are not the first person in your position and you won't be
> the last. There are a lot of people with pretty similar situations around,
> some still looking for help in figuring out what to do and others resigned
> to some uncomfortable compromise. This is just my personal opinion and I
> really don't know enough about your situation to judge but my take is that
> you are stuck at the boundary between task management and project
> management.
>
> Task management involves capturing my whole backlog of things that need to
> be accomplished, organizing them in a way that helps me quickly and easily
> determine what I am supposed to be doing now, get a short list of useful
> things to do next, prevents urgent or important things from getting lost,
> and minimizes the amount of time I spend managing my backlog instead of
> completing it. It may involve figuring out which things in my backlog are
> just never going to happen and helping me abandoning them. It may involve
> keeping track of what's already done. It may involve figuring out what's
> dependent on what so I don't waste time working on things that are not
> ready to be completed. It may involve the relationship between my tasks and
> somebody else's tasks.
>
> Project management involves identifying resource pools including resource
> capacity availability and schedules, planning the allocation of resources
> to tasks in a way that maximizes productivity, estimating timeframes and
> resource costs for project completion, budgeting, tracking actuals against
> plan, adjusting plans to accommodate variances with minimized adverse
> effect on profitability, and finding early indications of problems with the
> plan and making appropriate adjustments, and so on.
>
> I consider MLO to be the very most powerful and capable task management
> software available. I do not consider it to be project management software.
> MLO is such a good task manager that it even includes some rudimentary
> project management capabilities, maybe even enough to get you and Robert
> through your day. maybe not, maybe you really need project management
> software. Wikipedia offers a list of 166 different applications for project
> management software, maybe one of them would suit you better. I have
> previous experience with one of them, Microsoft Project. It required some
> expensive hardware and software, a skilled sysadmin to keep the wheels
> turning, one to two fulltime team members devoted to ensuring that all the
> project plans were up to date plus finding and explaining variances. In
> addition every team member spent around a half hour per day recording what
> was accomplished, how many hours work remain on each open task, what open
> dependencies are blocking their progress, and what unplanned tasks occupied
> their time.
>
> It's tempting to try to achieve the high levels of control and
> documentation that come from fullblown project management but to do it with
> an inexpensive, easy to use task manager. Some people actually do figure
> out the compromises necessary to succeed at this. For most, it's like the
> search for delicious filling food that isn't fattening, or the search for a
> low-risk high-return investment.
>
> Maybe Andrey and the MLO team should invest in making MLO a better project
> management tool. It has been suggested often by a lot of people, including
> me. But at this point, I think that would just move them from being the
> best and most powerful task manager into being a rudimentary,
> unsophisticated also-ran project management tool. I wouldn't recommend it.
>
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