I also have problems and I think it is because the developer has fixated on other implementations of GTD and has not thought about how their own design can best implement it
Here are a few things I have done that might help you: 1. Use inbox just to add tasks as per GTD 2. Set up the contexts under the TOOLS menu as @Locations, @Take, @Tools then append the specifics that you need after them but keep the parent headings for easy recognition 3a. In OUTLINE ALL TASKS set up the column headings such as Tags, Context, Due Date, and any other you need. Just right click on the bar say up near the star to get the popup menu 3b. In OUTLINE ALL TASKS set up headings which are marked folders for the major kinds of GTD groupings that make sense to you 4. Now in OUTLINE ALL TASKS look for the headings <inbox> and then drag the item to the heading/folder where you want it filed 3. Use the TAGS field on the right properties for the GTD types "Someday/Maybe" and "Wait/Due from others" just write someday and wait 4. Now you can create views on the left for each of them. Click the properties down arrow to get the proerties and then jump down to Adanced, Setup button and create a rule to show someday for one view and wait for another iew and then you will have those GTD features working If you want a copy of mine just holler and I'll send you a file with it to look at. I am still developing as you will see below Now you have a simple GTD where you do the review in both the Outline and Activities. Of course your could set up more (see below) It seems to me that Goals is wrongly named and should be Horizon and Christopher has some excellent suggestions to make that work properly. Horizon is where Someday belongs. That would free the word goals for what it should be The tabs that allow Workspaces seems to be underdeveloped. I cannot select particular folders to appear in a workspace. Also, the advanced setup button lacks Workspace so it is not possible to create a rule to determine what appears in there One area also that is weak is review. It needs a user-customisable tickler feature to allow selection for the future based on start date or due date with or without lead time . For example, I would like to be able to see what is scheduled for next month but the rules do not allow this to be algorithmically described Finally, like many GTD implementations it forgets appointments by assuming these are in calendars. This overlooks the frequent problem that tasks have deadlines which are not days but also times e.g., 10am, 4pm that are before or after the traditional close of business time of 5pm, 6pm etc Warm regards/gary For example, On Sunday, 24 November 2019 04:54:53 UTC+11, imajeff wrote: > > Thank you, I also have been struggling to implement GTD by David Allen in > MLO. One of the fundamental needs is I am not able to quickly process the > 100 or more Inbox items into tasks in the overall structure. I find it too > slow trying to say this item goes there, like I can't just drag and drop, I > need to select a task from Inbox, then have my mouse and keyboard available > to search for the spot it needs to go in the outline. > > On Sat, Nov 23, 2019 at 12:15 AM [email protected] <javascript:> < > [email protected] <javascript:>> wrote: > >> Hi All >> >> I thought I would share my attempt to convert MLO to GTD and see what >> others think >> >> MLO is an 'industrial-strength' app. It is far superior to apps often >> mentioned in favourable reviews such as Facile Things, Nirvana, and the IOS >> app Omni Pro >> >> Primarily, GTD is a process of recording new todos, organizing and >> clarifying, and reviewing todos. The process ensures the things that must >> be done by the person wanting to implement GTD >> >> I searched for others who had done tied to adapt MLO and GTD. I used the >> description in 2011 by Till Poppels which describes contexts, and views to >> get it to work as GTD however, these were still insufficient >> >> It seems that that the GTD template needs to be modified in a couple of >> ways to get it to hold to the GTD process >> >> Also, I also loaded the inbuilt templates which are described as GTD. But >> I found they don't really represent either the steps or the categories of >> GTD as per the Allen book. There are many ways to implement the GTD process >> because it is one of allocating many todos >> >> One of the difficulties with GTD is that Allen's GTD approach has some >> gaps. These gaps are which the Covey process and categories offers, such as >> areas of focus. >> >> I have made a few modifications that follow up the suggestions by Till >> Poppels. I contacted Till but he is no longer using MLO. Also I have made >> some more mods to try to make the GTD process work easier >> >> There are a couple of non- modifiable parts of MLO which hamper this >> >> 1. Goals are mis-named. 'Goals' should really be called "Horizon" because >> their focus is 'when', that is, time Of course the one GTD time that is >> missing is "Someday/Maybe". But this cant be added to the list >> >> 2. Goals should be a separate and user definable hierarchy >> >> 3. Todos can be conveniently grouped or aggregated into parent folders or >> Areas of focus because it is a way of organizing todos. So this is a >> hierarchy with 2 levels (todos, and, different parent folders). This number >> of levels is insufficient. This is because todos and parent folders are >> insufficient to aggregate to a higher level. To group work todos together >> this higher level would be called 'key performance indicators' or 'Critical >> success factors or 'Performance metrics' or 'Key Result Areas'. At work >> these are defined by the organisation and the employee's manager. Home or >> personal todos But this top level of hierarchy is not permitted because >> there is a limit to the hierarchy. >> >> Warm regards/gary >> >> >> >> >> -- >> You received this message because you are subscribed to the Google Groups >> "MyLifeOrganized" group. >> To unsubscribe from this group and stop receiving emails from it, send an >> email to [email protected] <javascript:>. >> To view this discussion on the web visit >> https://groups.google.com/d/msgid/mylifeorganized/a0754271-d259-4467-b1b5-83dfa838253b%40googlegroups.com >> >> <https://groups.google.com/d/msgid/mylifeorganized/a0754271-d259-4467-b1b5-83dfa838253b%40googlegroups.com?utm_medium=email&utm_source=footer> >> . >> > > > -- > "It is not what I believe that will make-or-break; It is what I'm doing > about it." --Jefferson Smith > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. 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