I have little trouble with dependencies in a specific project. The issue I
do have with them is if I would like to do this project before I do that
one. If something gets stuck that I didn't foresee in the first project I
lose sight of the other one that I could be working on while I wait on
someone or something. I am learning that is not a good thing to do at
least until I can get regular reviews under control. It does work well
though if an emergency pops up I can put that in and make everything
dependent on the emergency which shortens my list very quickly until the
emergency is done that is. Or if I could get my list short enough to have
one active folder for work and one for personal instead of how it is
below. I am a long way off from that though.
I saw something on that twitter link that I think is going to really help.
Putting a closed time frame on certain contexts. That will help separate a
lot of my home tasks from my tasks that can be done anytime and anywhere.
My structured list is set up pretty similar to yours:
Routines - reoccurring tasks anything from daily to yearly
System - general system maintenance like clearing my inboxes and weekly
reviews etc
Work
Role 1
Active
Prioritized (hidden - someday maybe plus anything that doesn't
have to be done this week) - I used to have these separate but it was too
hard to review so I try to prioritize so the top is things that need to be
done sooner and the bottom is maybe never things
Role 2
Active
Prioritized
...all the way to Role 9
Personal
Role 1
Active
Prioritized
...all the way to Role 8
One Times - projects that completed and go away
System - ex would be applying those closed periods to my contexts
Work
Role 1
Active
Prioritized (hidden - someday maybe plus anything that doesn't
have to be done this week) - I used to have these separate but it was too
hard to review so I try to prioritize so the top is things that need to be
done sooner and the bottom is maybe never things
Role 2
Active
Prioritized
...all the way to Role 9
Personal
Role 1
Active
Prioritized
...all the way to Role 8
Then I have a few other main levels like procedures to copy, ideas,
reference, and I actually do have a probably never at the bottom of
projects that got x'd but their plan was very detailed and I didn't want to
just delete b/c it could be used in different projects (all of these are
hidden). For example I manage our network at work among other things so I
have a procedure for setting up a new employee in my procedures to copy
folder. So when we have a new employee I go copy the whole project from
procedures to copy and paste it in my Network Role under work and give it
the deadline of the day before the employee starts. Just that one project
may have 50 tasks with a lot of dependencies especially if it includes
setting up a new computer from scratch.
Another big issue I have is I don't know what is coming. I wish I had away
to see down the road easily. For example b/c my routines are set to
weekly, every 6 mos, annually etc sometimes they fall on the same day.
That isn't a good list day even though it may be a productive day. Other
times I had several things dependent on one project so when that project
gets done all of these other things immediately show up on my next action
list and it gets kind of overwhelming.
I think my system itself works pretty well if it has a doable number of
tasks but I don't have anything that stops me from over planning the time
available. Does that make sense? Does anyone have a way to see when you
are over allocated?
Thanks,
Susannah
On Tuesday, July 14, 2020 at 2:01:43 PM UTC-4, [email protected] wrote:
>
> Yes agree 100% on Someday/Maybe as context (which can then be hidden).
>
> Another key thing that helps me is making sure task dependencies are
> properly set. I often use subtasks and frequently use the 'subtasks must be
> completed in order' as it helps a LOT with clutter from a project.
>
> Just for reference, I have a structured list with 4 main categories:
> [work]
> [career]
> [home]
> [personal]
> inbox
>
> Then different things under each ([home]-[seasonal]-[summer] for recurring
> summer tasks, for example) where things have subtasks.
>
> Hope this helps.
>
> Fernando
>
>
>
> On Tuesday, July 14, 2020 at 12:59:20 PM UTC-4 [email protected]
> wrote:
>
>> I'd seriously recommend utilizing a "Someday/Maybe" list for some of your
>> tasks. My lists get really long and I started feeling overwhelmed. Using
>> the S/M allowed me to put tasks there that I wasn't going to get too in the
>> next month or 2 and it kept them out of my views. I have my S/M set to not
>> display in the to-do lists. The key is to regularly review them and pull
>> some back to active and add items that have recently been added to the
>> overall list. Be honest with yourself, if its a "want to do" vs a "have to
>> do" or "should do" then move it to the S/M list and focus on the things
>> you've identified you really want to get done.
>>
>> Hope this helps,
>> Leigh
>>
>>
>> On Tuesday, July 14, 2020 at 6:37:38 AM UTC-10, Susannah wrote:
>>>
>>> I don't really have anything specific in mind. My main issue is I have
>>> too many tasks. So my next action list is too long. I really need a view
>>> that I can get better use out of the phone app - mine is pretty much
>>> impossible to use with how I have it set up now. Actually this Kanban view
>>> may help with that. I will check out your twitter link too it looks like
>>> there are a lot of helpful things on there.
>>> I spend way too much time managing my list so anything that makes that
>>> easier would be helpful. I have tabs for things like tasks without
>>> contexts that I check regularly to make sure I didn't forget to give a new
>>> tasks a context. Also have one for overdue tasks so I can quickly look at
>>> those.
>>> I'm not very good about using the contexts as intended b/c my list is
>>> too long again. Common theme as you can tell.
>>> I rarely get through a weekly review b/c it takes so long. That is just
>>> for active tasks I rarely get to review the next up list - that has turned
>>> more into a black hole. I do have mini reviews of certain sections built
>>> into my routines though. I would love something that would make reviews go
>>> faster so that I can do them more regularly.
>>> Thanks,
>>> Susannah
>>>
>>>
>>>
>>>
>>> On Friday, July 10, 2020 at 1:17:03 PM UTC-4, Andrei Bacean wrote:
>>>>
>>>> Hi Susannah
>>>>
>>>> I don't have any other demos. But, i can do some. Let me know which
>>>> view you would like to build.
>>>>
>>>> Also, please check https://twitter.com/mylifeorg
>>>> There are some useful tricks published there.
>>>>
>>>> Have a good day,
>>>> Andrew
>>>>
>>>> пятница, 10 июля 2020 г. в 14:44:17 UTC+3, Susannah:
>>>>
>>>>> Thank you for that! I have been wanting to do that for the longest
>>>>> time and got it set up in 3 minutes with your demo. Do you have any
>>>>> other
>>>>> demos? Examples of other views you use often maybe.
>>>>> Susannah
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Friday, July 10, 2020 at 5:19:53 AM UTC-4, Andrei Bacean wrote:
>>>>>>
>>>>>> Hi
>>>>>> Sorry for late reply.
>>>>>> No, there is no such option.
>>>>>> The idea is to use views groups as Kanban categories.
>>>>>> Here is a demonstration video.
>>>>>>
>>>>>> https://www.dropbox.com/s/vri0jxrhjxqtly9/Kanban%20view.mp4?dl=0
>>>>>>
>>>>>> Have a good day!
>>>>>> Andrew
>>>>>>
>>>>>>
>>>>>>
>>>>>> пятница, 26 июня 2020 г. в 08:59:33 UTC+3, [email protected]:
>>>>>>
>>>>>>> Thank you, I'm a little confused. Is there an option to list as
>>>>>>> Kanban? If so, I haven't found it.
>>>>>>>
>>>>>>> FM
>>>>>>>
>>>>>>> On Thursday, June 25, 2020 at 4:57:15 AM UTC-4 Andrei Bacean wrote:
>>>>>>>
>>>>>>>> Another workaround is to use a custom view with *grouping* *as
>>>>>>>> Kanban categories *(grouping by context, by flag, by text tag).
>>>>>>>>
>>>>>>>> Also, you can use emoji to insert some visual signs to the grouping
>>>>>>>> name like ▶ ⏸ ⏯🔄🔜🔼🔽⬆⬇↗↘🎯🤵 etc.
>>>>>>>> To insert an emoji symbol to the context/tag name on windows 10,
>>>>>>>> press "Win" key and "." key simultaneously.
>>>>>>>> Emoji symbols on windows are black and white. Instead on android (I
>>>>>>>> guess on iOS too) they are colorful.
>>>>>>>>
>>>>>>>> Best wishes
>>>>>>>> Andrei
>>>>>>>>
>>>>>>>> вторник, 23 июня 2020 г., 13:45:00 UTC+3 пользователь Richard Emes
>>>>>>>> написал:
>>>>>>>>
>>>>>>>>> Hi Fernando,
>>>>>>>>>
>>>>>>>>> The workaround I'm using is to create sub-projects for each board;
>>>>>>>>> not started, ongoing, waiting and completed. I then move each task on
>>>>>>>>> each
>>>>>>>>> 'board' to the correct sub-project depending on status. I don't
>>>>>>>>> complete
>>>>>>>>> any of the tasks on the Completed 'board'. I also don't assign
>>>>>>>>> Contexts to
>>>>>>>>> any of the tasks so they don't appear in any of my other task views.
>>>>>>>>> I use
>>>>>>>>> the text tags to put a name on each task if someone else is working
>>>>>>>>> on it
>>>>>>>>> and then move it to the Waiting 'board'
>>>>>>>>>
>>>>>>>>> Interested to see if anyone else has any other ideas
>>>>>>>>>
>>>>>>>>> All the best
>>>>>>>>>
>>>>>>>>> Richard
>>>>>>>>>
>>>>>>>>> On Friday, 19 June 2020 at 21:09:58 UTC+1 [email protected]
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>>> Hello!
>>>>>>>>>>
>>>>>>>>>> Is there a way to create a view where the tasks appear on
>>>>>>>>>> different columns as opposed to linearly? This would be a good way
>>>>>>>>>> of
>>>>>>>>>> implementing Kanban boards with MLO.
>>>>>>>>>>
>>>>>>>>>> Simple conceptual view below:
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> A first version could be just supporting viewing tasks like this,
>>>>>>>>>> while a follow-up version would add/remove/change contexts based on
>>>>>>>>>> dragging the tasks between the (customizable) columns.
>>>>>>>>>>
>>>>>>>>>> Would LOVE to use MLO for this :-)
>>>>>>>>>>
>>>>>>>>>> Has anyone done Kanban with MLO? If so, how?
>>>>>>>>>>
>>>>>>>>>> Thanks!
>>>>>>>>>>
>>>>>>>>>> Fernando
>>>>>>>>>> (MLO user since hmmm.... 2005-ish)
>>>>>>>>>>
>>>>>>>>>
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