I like that idea. I have been trying the mark my top two tasks with the Weekly Goal and then using the Kanban view I just created for the past couple of days. I like the stars idea for today and only reviewing this list with a weekly or monthly goal. That would allow me to do a quick review separate from the review everything list. I don't use my inbox like I should. Since I sit at a desk most of the day and always have the desktop version open I usually just put stuff where it goes when I enter it.
I kind of liked the post on emailing amazon orders to the inbox too. Right now I track purchases which is usually 5-10 per day with a separate task entry in my followup folder. It would be nice to just cc my inbox when I send to our bookkeeper since I am already sending the email anyway and having the tracking info right there. I will play with that too. That email is created quickly with text expander so I can change the text expander generated subject line to make it go right into my purchases folder I believe and have all the info I want in the task name. Susannah On Wednesday, July 15, 2020 at 9:10:31 AM UTC-4, struesda wrote: > > To help focus my lists down to more manageable chunks, when I am > disciplined about it, during my weekly reviews I will tag some of the tasks > as weekly or monthly goals. Then each day(ish) I will look at just those > weekly or monthly goals, and star just the top 2 or 3 tasks for the next > day - anything that is due that day - and what else would I like to get > done to call it an OK day? Then I pretty much only work off the starred > list and dump anything new into the inbox. If it is truly urgent - the new > inbox stuff will get a star too. > > During the day - I don't let myself look into my other lists. That way I > don't get so overwhelmed. I just have a focused starred list. > > If for some miraculous reason I clear all my starred tasks - then I can go > back to my weekly/monthly goals and add 2-3 more stars. > > My problem is that I don't regularly do those weekly reviews, so sometimes > the other lists start to get behind and I have put in a longer review > session to get them back into shape. > > On Tuesday, July 14, 2020 at 4:33:32 PM UTC-4, Susannah wrote: >> >> I have little trouble with dependencies in a specific project. The issue >> I do have with them is if I would like to do this project before I do that >> one. If something gets stuck that I didn't foresee in the first project I >> lose sight of the other one that I could be working on while I wait on >> someone or something. I am learning that is not a good thing to do at >> least until I can get regular reviews under control. It does work well >> though if an emergency pops up I can put that in and make everything >> dependent on the emergency which shortens my list very quickly until the >> emergency is done that is. Or if I could get my list short enough to have >> one active folder for work and one for personal instead of how it is >> below. I am a long way off from that though. >> >> I saw something on that twitter link that I think is going to really >> help. Putting a closed time frame on certain contexts. That will help >> separate a lot of my home tasks from my tasks that can be done anytime and >> anywhere. >> >> My structured list is set up pretty similar to yours: >> Routines - reoccurring tasks anything from daily to yearly >> System - general system maintenance like clearing my inboxes and >> weekly reviews etc >> Work >> Role 1 >> Active >> Prioritized (hidden - someday maybe plus anything that doesn't >> have to be done this week) - I used to have these separate but it was too >> hard to review so I try to prioritize so the top is things that need to be >> done sooner and the bottom is maybe never things >> Role 2 >> Active >> Prioritized >> ...all the way to Role 9 >> Personal >> Role 1 >> Active >> Prioritized >> ...all the way to Role 8 >> One Times - projects that completed and go away >> System - ex would be applying those closed periods to my contexts >> Work >> Role 1 >> Active >> Prioritized (hidden - someday maybe plus anything that doesn't >> have to be done this week) - I used to have these separate but it was too >> hard to review so I try to prioritize so the top is things that need to be >> done sooner and the bottom is maybe never things >> Role 2 >> Active >> Prioritized >> ...all the way to Role 9 >> Personal >> Role 1 >> Active >> Prioritized >> ...all the way to Role 8 >> >> Then I have a few other main levels like procedures to copy, ideas, >> reference, and I actually do have a probably never at the bottom of >> projects that got x'd but their plan was very detailed and I didn't want to >> just delete b/c it could be used in different projects (all of these are >> hidden). For example I manage our network at work among other things so I >> have a procedure for setting up a new employee in my procedures to copy >> folder. So when we have a new employee I go copy the whole project from >> procedures to copy and paste it in my Network Role under work and give it >> the deadline of the day before the employee starts. Just that one project >> may have 50 tasks with a lot of dependencies especially if it includes >> setting up a new computer from scratch. >> >> Another big issue I have is I don't know what is coming. I wish I had >> away to see down the road easily. For example b/c my routines are set to >> weekly, every 6 mos, annually etc sometimes they fall on the same day. >> That isn't a good list day even though it may be a productive day. Other >> times I had several things dependent on one project so when that project >> gets done all of these other things immediately show up on my next action >> list and it gets kind of overwhelming. >> >> I think my system itself works pretty well if it has a doable number of >> tasks but I don't have anything that stops me from over planning the time >> available. Does that make sense? Does anyone have a way to see when you >> are over allocated? >> Thanks, >> Susannah >> >> >> On Tuesday, July 14, 2020 at 2:01:43 PM UTC-4, [email protected] wrote: >>> >>> Yes agree 100% on Someday/Maybe as context (which can then be hidden). >>> >>> Another key thing that helps me is making sure task dependencies are >>> properly set. I often use subtasks and frequently use the 'subtasks must be >>> completed in order' as it helps a LOT with clutter from a project. >>> >>> Just for reference, I have a structured list with 4 main categories: >>> [work] >>> [career] >>> [home] >>> [personal] >>> inbox >>> >>> Then different things under each ([home]-[seasonal]-[summer] for >>> recurring summer tasks, for example) where things have subtasks. >>> >>> Hope this helps. >>> >>> Fernando >>> >>> >>> >>> On Tuesday, July 14, 2020 at 12:59:20 PM UTC-4 [email protected] >>> wrote: >>> >>>> I'd seriously recommend utilizing a "Someday/Maybe" list for some of >>>> your tasks. My lists get really long and I started feeling overwhelmed. >>>> Using the S/M allowed me to put tasks there that I wasn't going to get too >>>> in the next month or 2 and it kept them out of my views. I have my S/M >>>> set >>>> to not display in the to-do lists. The key is to regularly review them and >>>> pull some back to active and add items that have recently been added to >>>> the >>>> overall list. Be honest with yourself, if its a "want to do" vs a "have to >>>> do" or "should do" then move it to the S/M list and focus on the things >>>> you've identified you really want to get done. >>>> >>>> Hope this helps, >>>> Leigh >>>> >>>> >>>> On Tuesday, July 14, 2020 at 6:37:38 AM UTC-10, Susannah wrote: >>>>> >>>>> I don't really have anything specific in mind. My main issue is I >>>>> have too many tasks. So my next action list is too long. I really need >>>>> a >>>>> view that I can get better use out of the phone app - mine is pretty much >>>>> impossible to use with how I have it set up now. Actually this Kanban >>>>> view >>>>> may help with that. I will check out your twitter link too it looks >>>>> like >>>>> there are a lot of helpful things on there. >>>>> I spend way too much time managing my list so anything that makes that >>>>> easier would be helpful. I have tabs for things like tasks without >>>>> contexts that I check regularly to make sure I didn't forget to give a >>>>> new >>>>> tasks a context. Also have one for overdue tasks so I can quickly look >>>>> at >>>>> those. >>>>> I'm not very good about using the contexts as intended b/c my list is >>>>> too long again. Common theme as you can tell. >>>>> I rarely get through a weekly review b/c it takes so long. That is >>>>> just for active tasks I rarely get to review the next up list - that has >>>>> turned more into a black hole. I do have mini reviews of certain >>>>> sections >>>>> built into my routines though. I would love something that would make >>>>> reviews go faster so that I can do them more regularly. >>>>> Thanks, >>>>> Susannah >>>>> >>>>> >>>>> >>>>> >>>>> On Friday, July 10, 2020 at 1:17:03 PM UTC-4, Andrei Bacean wrote: >>>>>> >>>>>> Hi Susannah >>>>>> >>>>>> I don't have any other demos. But, i can do some. Let me know which >>>>>> view you would like to build. >>>>>> >>>>>> Also, please check https://twitter.com/mylifeorg >>>>>> There are some useful tricks published there. >>>>>> >>>>>> Have a good day, >>>>>> Andrew >>>>>> >>>>>> пятница, 10 июля 2020 г. в 14:44:17 UTC+3, Susannah: >>>>>> >>>>>>> Thank you for that! I have been wanting to do that for the longest >>>>>>> time and got it set up in 3 minutes with your demo. Do you have any >>>>>>> other >>>>>>> demos? Examples of other views you use often maybe. >>>>>>> Susannah >>>>>>> >>>>>>> >>>>>>> >>>>>>> >>>>>>> On Friday, July 10, 2020 at 5:19:53 AM UTC-4, Andrei Bacean wrote: >>>>>>>> >>>>>>>> Hi >>>>>>>> Sorry for late reply. >>>>>>>> No, there is no such option. >>>>>>>> The idea is to use views groups as Kanban categories. >>>>>>>> Here is a demonstration video. >>>>>>>> >>>>>>>> https://www.dropbox.com/s/vri0jxrhjxqtly9/Kanban%20view.mp4?dl=0 >>>>>>>> >>>>>>>> Have a good day! >>>>>>>> Andrew >>>>>>>> >>>>>>>> >>>>>>>> >>>>>>>> пятница, 26 июня 2020 г. в 08:59:33 UTC+3, [email protected]: >>>>>>>> >>>>>>>>> Thank you, I'm a little confused. Is there an option to list as >>>>>>>>> Kanban? If so, I haven't found it. >>>>>>>>> >>>>>>>>> FM >>>>>>>>> >>>>>>>>> On Thursday, June 25, 2020 at 4:57:15 AM UTC-4 Andrei Bacean wrote: >>>>>>>>> >>>>>>>>>> Another workaround is to use a custom view with *grouping* *as >>>>>>>>>> Kanban categories *(grouping by context, by flag, by text tag). >>>>>>>>>> >>>>>>>>>> Also, you can use emoji to insert some visual signs to the >>>>>>>>>> grouping name like ▶ ⏸ ⏯🔄🔜🔼🔽⬆⬇↗↘🎯🤵 etc. >>>>>>>>>> To insert an emoji symbol to the context/tag name on windows 10, >>>>>>>>>> press "Win" key and "." key simultaneously. >>>>>>>>>> Emoji symbols on windows are black and white. Instead on android >>>>>>>>>> (I guess on iOS too) they are colorful. >>>>>>>>>> >>>>>>>>>> Best wishes >>>>>>>>>> Andrei >>>>>>>>>> >>>>>>>>>> вторник, 23 июня 2020 г., 13:45:00 UTC+3 пользователь Richard >>>>>>>>>> Emes написал: >>>>>>>>>> >>>>>>>>>>> Hi Fernando, >>>>>>>>>>> >>>>>>>>>>> The workaround I'm using is to create sub-projects for each >>>>>>>>>>> board; not started, ongoing, waiting and completed. I then move >>>>>>>>>>> each task >>>>>>>>>>> on each 'board' to the correct sub-project depending on status. I >>>>>>>>>>> don't >>>>>>>>>>> complete any of the tasks on the Completed 'board'. I also don't >>>>>>>>>>> assign >>>>>>>>>>> Contexts to any of the tasks so they don't appear in any of my >>>>>>>>>>> other task >>>>>>>>>>> views. I use the text tags to put a name on each task if someone >>>>>>>>>>> else is >>>>>>>>>>> working on it and then move it to the Waiting 'board' >>>>>>>>>>> >>>>>>>>>>> Interested to see if anyone else has any other ideas >>>>>>>>>>> >>>>>>>>>>> All the best >>>>>>>>>>> >>>>>>>>>>> Richard >>>>>>>>>>> >>>>>>>>>>> On Friday, 19 June 2020 at 21:09:58 UTC+1 [email protected] >>>>>>>>>>> wrote: >>>>>>>>>>> >>>>>>>>>>>> Hello! >>>>>>>>>>>> >>>>>>>>>>>> Is there a way to create a view where the tasks appear on >>>>>>>>>>>> different columns as opposed to linearly? This would be a good way >>>>>>>>>>>> of >>>>>>>>>>>> implementing Kanban boards with MLO. >>>>>>>>>>>> >>>>>>>>>>>> Simple conceptual view below: >>>>>>>>>>>> >>>>>>>>>>>> >>>>>>>>>>>> A first version could be just supporting viewing tasks like >>>>>>>>>>>> this, while a follow-up version would add/remove/change contexts >>>>>>>>>>>> based on >>>>>>>>>>>> dragging the tasks between the (customizable) columns. >>>>>>>>>>>> >>>>>>>>>>>> Would LOVE to use MLO for this :-) >>>>>>>>>>>> >>>>>>>>>>>> Has anyone done Kanban with MLO? If so, how? >>>>>>>>>>>> >>>>>>>>>>>> Thanks! >>>>>>>>>>>> >>>>>>>>>>>> Fernando >>>>>>>>>>>> (MLO user since hmmm.... 2005-ish) >>>>>>>>>>>> >>>>>>>>>>> -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. 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