I try to to make it simple. The simplest, the best.
I have my ↴
- *10. Big Areas of Focus *(from 10 to 90. It means 10 Sales - 20 Marketing
... 60 Family - 70 PS Finances - 90 Reference)
- *11 Categories* (from 11 to 19 or 21 to 29, etc.... For Sales for
example, it means 11 Mass Market - 12 eCommerce - 13 Traditional trade....
15 Product range 1 - 16 Product range 2...)
- *11.01 Topics & Projects* (from 11.01 to 11.99 or 23.01 to 23.99,
etc... For Mass Market channel it means 11.01 MM all channel - 11.02 Client
1 - 11.03 Client 2 .... 11.50 Project how to improve brand visibility in
MM...)
All my tasks are below this 3rd level. In my opinion, more is not necessary
Then I only use ↴
- 3 Flags → 🚩 Next Action - ⏳ Waiting for - 👥 Delegated (Follow up)
- Contexts → @ for my contexts and #for Agenda (people)
- Start date and Due date
That's all, I work perfectly well, and believe me, I'm managing the
subsidiary of a multinational company with many topics under my
responsability + my personal life.
After some years thinking in productivity, not to over complicate the
system is essential. It has to be simple, clear and easy to maintain.
El jueves, 21 de marzo de 2024 a las 18:59:17 UTC+1, Stéph escribió:
> Sorry, I've been away from the forum for a few months. Here's my late
> reply to Saurabh:
>
> My outline hierarchy is structured like this:
>
> Area of Life (one item for each quadrant: Personal, Home, Work, Community)
> └Role (eg under "Home" I have Husband, Father, Friends, House and
> Finances as different folders, under "Work" I have Admin, Line Manager,
> EICA specialist, Functional Safety Engineer, SCADA Consultant, etc as my
> roles)
> └Goal (The goals I set up under each role - eg under "SCADA
> Consultant", I might have a goal to develop our business in this area,
> under "Functional Safety Engineer" I might have goals to define our
> workflow and to build the team)
> └Project (Any project I take on needs to fit under one of my
> roles/responsibilities or help achieve one of my goals)
> └Task (Any task I plan to do should be to help complete a
> project or achieve one of my goals. There will be some admin tasks, too, so
> I have a role or a goal around managing my admin tasks)
>
> Hopefully that answers the question about what the "areas of life" are and
> how I use the outline structure to make sure my effort is always on tasks
> which are aligned with my projects and goals and that my goals are relevant
> to my roles. Both Steven Covey's 7 Habits and David Allen's GTD stress that
> we should prioritise tasks which help progress our goals, rather than the
> tasks which are unimportant or distract from our goals.
>
> Do you organise your tasks in a similar way, or do you have a very
> different system?
>
> Stéphane
>
> On Sunday 18 February 2024 at 14:29:59 UTC [email protected] wrote:
>
>> @Steph - When you say "branch in outline for areas of life" what exactly
>> do you mean?
>>
>> Do they show up under Outline -> All Tasks, Projects, My Goals, Review,
>> [Your Areas of Life] ? How do they show up under it? Do you have specific
>> contexts for it?
>>
>> On Wednesday 2 November 2022 at 04:14:42 UTC+5:30 Stéph wrote:
>>
>>> Re: 2) - Ah yes, good habits. I wish I could develop a few of those,
>>> myself!
>>>
>>> On Monday, 31 October 2022 at 22:35:08 UTC [email protected]
>>> wrote:
>>>
>>>> Thanks for the feedback!
>>>>
>>>> I saw some errors after I posted, like in "!PRIORITY" is 'urgency'
>>>> instead of 'dependency'
>>>>
>>>> 1) I think I didn't make it clear, but the only tag that I use is for
>>>> people, the #WHO tag, only necessary when the flow goes to WAITING (for
>>>> who?) or to CALENDAR (with WHO?)
>>>>
>>>> 2) About setting dates, I saw that I wrote some stuff in portugueses,
>>>> like in the SOMEDAY reviews, that are biweekly, so I'm counting on making
>>>> good review habits to not let anything goes unnoticed
>>>>
>>>> About reviewing, I'm also setting all the weekly review on the same day
>>>> for each task, like on Mondays, so when it get reviewed, I choose some
>>>> tasks as Weekly Goals and I set the review of thoses for everyday, so I
>>>> can
>>>> STAR the one that I'm gonna focus on the next day
>>>>
>>>> 3) I give this destination to flags because of the easy shortcuts to
>>>> use them
>>>>
>>>> 4) Setting Effort, like IMPORTANCE and URGENCY, can be done with the
>>>> hotkeys 1-5, but yes, it's more work, but is a good filter to narrow what
>>>> can be done in a circunstance
>>>>
>>>> see ya
>>>> Em segunda-feira, 31 de outubro de 2022 às 17:44:42 UTC-3, Stéph
>>>> escreveu:
>>>>
>>>>> Thanks for sharing that, Mario. That's the first time I've seen
>>>>> someone on this forum map out their entire process.
>>>>>
>>>>> There are a lot of similarities between your process and my own. My
>>>>> comments on where I do things differently:
>>>>>
>>>>> 1. Because #Who can be so many different people, I don't set up a
>>>>> flag for each of them - instead I put their name in the note, with a
>>>>> "?"
>>>>> tag: "?Mario", for example. Another way would be to use the text tag
>>>>> for
>>>>> that, but I find that filtering or searching on the note works fine
>>>>> for me.
>>>>> 2. I also set a start date and due date for *everything *- Even a
>>>>> someday/maybe idea has a date by which it expires and so I want it to
>>>>> be
>>>>> flagged as overdue if I've done nothing with it after (say) 2 years,
>>>>> or 5,
>>>>> or 10.
>>>>> 3. Instead of using flags to sort things into career, social and
>>>>> other areas of my life, I have a branch for each area in my outline.
>>>>> 4. For me, setting Effort for each task takes too much effort. I
>>>>> try to minimise the number of attributes I have to set for each task,
>>>>> to
>>>>> avoid spending too much time on adjusting and editing my outline. I
>>>>> only
>>>>> need to be able to filter the list down to something I can read
>>>>> reasonably
>>>>> quickly, so I can spend that time actually doing the tasks rather than
>>>>> managing them.
>>>>>
>>>>> Stéphane
>>>>>
>>>>> On Monday, 31 October 2022 at 07:30:34 UTC [email protected]
>>>>> wrote:
>>>>>
>>>>>>
>>>>>> [image: MLO - gtd.png]
>>>>>>
>>>>>> circles are atributes
>>>>>> contexts with @
>>>>>> tags with # (only the #WHO tag for people)
>>>>>> squares are folders
>>>>>>
>>>>>> any opinions? thanks!
>>>>>>
>>>>>
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