I agree with the idea of separating "discussion about board business" from "general community discussion" in two separate public lists, to avoid overwhelming the community list. I suggest this list (oceania) be kept for community discussion - it was initially set up in January 2007 for this purpose [1], and it seems better to keep it that way for continuity.
[1] https://lists.osgeo.org/pipermail/oceania/2007-January/000001.html On Thu, 10 Sep 2020 at 08:47, Martin Tomko <[email protected]> wrote: > I would add one more thing – I believe there should be a list for the > general members discussion – possibly higher traffic, but no board decision > making. The main reason to set a board list at that time was to clearly > differentiate business from chatter. I am aware that other means are also > used ( Slack, which I am not really on), but maybe this third list would be > useful. Many, myself included, would only subscribe to it as a digest, > possibly weekly. > > > > Martin > > > > *From: *Oceania <[email protected]> on behalf of Alex Leith > <[email protected]> > *Date: *Thursday, 10 September 2020 at 9:20 am > *To: *Greg Lauer <[email protected]> > *Cc: *"[email protected]" <[email protected]> > *Subject: *Re: [OSGeo Oceania] OSGeo Oceania Board Terms of Reference > Update for Review > > > > Hey Folks > > > > For simplicity, I think we should keep the current lists and start the > following behaviours: > > - All OO comms that are not related to private or otherwise > confidential discussions, including Board comms, go to the oceania@ > list > - Private OO Board comms go to oceania-board@ list. > > If we want to clarify that the second list should be private, I think we > can change it to oceania-board-private, but I don't really want to create > another list... let's keep it as simple as possible! > > > > Cheers, > > > Alex > > > > On Mon, 7 Sep 2020 at 09:35, Greg Lauer <[email protected]> wrote: > > Trisha - can you better define 'Board discussions'? Is this * all > *communication > between board members? Or those related to a particular decision making > process? > > > > If we are to replicate an OSgeo Board list then for it to be of any value > Board and members should have read/write privileges whist community have > read access only > > > > Greg > > > > On Sat, Sep 5, 2020 at 6:17 PM Adam Steer <[email protected]> wrote: > > Hi Trisha > > Thanks - for a board 'general business list' I reckon the ideal is 'anyone > can subscribe, but only specific people can post without moderation - and > all archives are open'. Mailman has plenty of power to vary a subscribers > posting power as needed. We can get all these switches flicked on > oceania-board easily, there's only a small task to audit the archives for > anything which meets in-camera requirements. > > A few OSGeo lists operate this way, including giving and taking power for > unmoderated posting to individuals as required for specific discussions. > > I think clear identification of the circumstances for in-camera discussion > is great, thanks! > > We still need to add this list as means of communication - I've added > suggestions to the linked doc. > > Regards, > > Adam > > > > On Sat, 5 Sep 2020 at 02:51, Trisha Moriarty <[email protected]> wrote: > > Thank you for your comments and it's great to see active discussion on the > draft ToR v2.0. We can certainly make the requested modifications to the > Board's communication processes and the ToR can be modified to reflect the > changed practice. > > > > So just to confirm that I understand the new process... > > > > The Oceania-board list is to be made public, that is open for all > community members to subscribe to. Having the dedicated board list will > make it easier to track and filter conversations in our inboxes. > > The board will use the Oceania Board list for all board communications, > except for those where privacy is deemed necessary. > > A new list called Ocean-board-private will be used for these > conversations, ensuring they can be archived. > > We will list those circumstances in the ToR, so it is clear when the > Oceania-board-private list can be used. > > Currently there are two circumstances > > 1. code of conduct breaches > > 2. commercial in confidence matters > > Are there any more? Do we need to be more specific with the commercial in > confidence matters? > > > > I have created a V2.1 on google drive and modified to the Communication > Section to reflect the new processes mentioned above. This is obviously > still open for further suggestions and refinement of both the processes and > wording. > > > > > https://docs.google.com/document/d/1mwuJeE_NunKieUP6z4yHSmvlAd8B4ZOHD0qBqeY6DyY/edit?usp=sharing > > _______________________________________________ > Oceania mailing list > [email protected] > https://lists.osgeo.org/mailman/listinfo/oceania > > _______________________________________________ > Oceania mailing list > [email protected] > https://lists.osgeo.org/mailman/listinfo/oceania > > > > > -- > > Alex Leith > > m: 0419189050 > _______________________________________________ > Oceania mailing list > [email protected] > https://lists.osgeo.org/mailman/listinfo/oceania >
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