Hey, Here's the meeting minutes from our call last week.
Glynn == OGB Meeting Minutes :: 12th December 2007 Recording: http://dlc.sun.com/osol/ogb/audio-recordings/ogb-meeting-12-12-2007.mp3 Present: Alan, Glynn, Jim, Keith, Rich, Steve, Keith Absent: Casper Others: Bonnie 1) New Meeting Time Rich has talked with his management, and while there has not been a formal agreement, he thinks he can push back his meeting until 1PM PT, which means the board can continue having the meeting at the same time, though important to have a hard stop. 2) Website Community Group Proposal Keith would like to see a couple of ammendments to the current proposal - Replace 'Community' with 'Community Group' throughout the proposal, and replace 'promote' with 'restructure' Approve: Alan, Glynn, Jim, Keith, Rich, Steve Absent: Casper - Delete the paragraph beginning with 'Content' in item 4 Steve asked if there was anything to replace this. Keith commented that there wasn't and suggested the addition of a sixth item to explicitly state that editorial control was outside the scope of this Community Group. Keith added that his reasons were two-fold - - OGB has already voted to form an editorial committee - Past events in history have shown us that having editorial group with any given group or project doesn't make sense. They each have their own spaces in which they have absolute control and doesn't see any reason for giving this group control over all common areas. Steve asked what the difference was, given that both groups would have control. Keith added that OGB committees are specifically appointed to serve the needs of the entire community rather than serve the needs of a particular group. Steve commented that there were groups that already served the needs of the entire community eg. Advocacy. Jim asked what the alternate proposal was. Steve replied that he would propose to dissolve the website editorial committee and fold that scope back into this proposal, feeling that it fits well within our existing governance structure. Keith commented that the OGB were elected on an annual basis, and there was a mechanism in place to elect a new set of people to represent the needs and interests of the entire community, whereas the website would act outside of that, where the only people who could add more core contributors are the existing core contributors as a self-selecting group. Steve added that it would be possible to suggest to the community group to add the members the chairman might have selected for the editorial committee as core contributors. Rich commented that with a self-selecting group, the views of the people might not be as diverse as is required. Alan added that the OGB could not override the decision of the Community Group should the need arise. Glynn asked if it would be useful to get Alan Burlison involved in the discussions before we made any further changes. Keith commented that he raised these concerns on the mailing list and there was discussion on them, so didn't see the need to restart that discussion. Bonnie asked for clarification on the process for this proposal, whether it would be accepted based on these ammendments or whether there would be further discussion with Alan Burlison. Keith commented the OGB could create Community Groups at any time, though also mentioned that a Community Group could be created according to the original propsoal and then modify it by the restructuring clause. Approve: Alan, Jim, Keith, Rich Reject: Glynn, Steve Absent: Casper In light of the previously approved amendment, Keith also proposed the following - Delete the last sentence of item 5, and make a change to remove Grizanzio, Finch, Lundquist and Dornsife from the list in item 3. Alan commented that even if the OGB agreed to remove the people from the list, the Community Group could add them back. Rich asked if it was a suggested removal of those members, or binding one. Bonnie commented that there was a lot of scope outside the technical infrastructure eg. navigation, look and feel, usability and would be good to encourage that. Keith questioned whether those members would be there to contribute to those tasks rather than content. Rich commented that there were one or two people in that list who he was probably going to include in the website editorial committee, so that there would be a natural bridge with this Community Group. Keith agreed that the list should stay intact, and allow the Community Group to decide on their list of Core Contributors. - Remove the last sentence of item 5, removing the reference to the website content project. Glynn commented that this amendment was implied by the previous one. No objections. Steve suggested an additional amendment - Should not be required that OpenGrok should move from Tools to Website Community Group in item 2. Rich suggested that we could ask the new Website Community Group to endorse the OpenGrok project. Alan commented that there was still discussion to be had over multiple Community Groups endorsing projects that had not yet been cleared up. Keith commented that this was a separate issue, and suggested trying to avoid multiple endorsements until that discussion has been had. Keith asked if Steve was comfortable in removing item 2 in its entirety. Steve agreed and the proposed amendment was changed. - Item 2 discussing the plan for OpenGrok should be removed entirely Approve: Alan, Glynn, Jim, Keith, Rich, Steve Absent: Casper Alan suggested a final simple amendment - Change 'Community Leaders' to 'Core Contributors' as the proposal intended Approve: Alan, Glynn, Jim, Keith, Rich, Steve Absent: Casper The board voted to approve the website Community Group proposal with the discussed and approved amendments. Approve: Alan, Jim, Keith, Rich Reject: Glynn, Steve Absent: Casper 3) 2008 Election Plans Alan put out a draft schedule for the 2008 elections. Alan commented that it was based on last year's election. Alan asked if there was likely to be other proposals for addition of questions to the ballot. Keith suggested it would be good to get this out as soon as possible to begin discussion within the community. ACTION: Alan to post election schedule to ogb-discuss and make a call out for comments.
