Comment In line: >>>KP
Thanks! -kenny From: <[email protected]> on behalf of Jason Hunt <[email protected]> Date: Monday, July 2, 2018 at 7:04 AM To: Lingli Deng <[email protected]> Cc: "'GILBERT, MAZIN E (MAZIN E)'" <[email protected]>, <[email protected]> Subject: Re: [onap-tsc] TSC Attendance requirements - discussion Thanks for everyone's feedback. It's nice to have a healthy discussion on this. A couple questions/comments: - Mazin, can you please clarify which option you were in favor of? - Including e-mail votes: this seems reasonable, but I do think we want to discuss in combination with timeline (see below) to avoid a situation where two e-mail votes are sent out on the same day, and if the member was unavailable for one week, that they aren't suspended. We also need to be sure we know how to handle proxies with e-mail votes (ensuring that proxies get tsc-votes emails). >>>KP: The use of the TSC Proxy List is still very inconsistent but has >>>improved over the past couple of weeks. If used correctly we can easily use >>>this as the authoritative source for proxy information. In light of the >>>current discussion, I will add 2 new columns to the Proxy List – "Proxy for >>>Email" and "Proxy for Meetings" to help all involved keep track since they >>>aren't always the same. - Timeline: Steve, my concern with the proposal for 2 meetings/votes within 3 months, is that it differs substantially from the proposal in the survey (2 consecutive meetings). While there could be "gaming" as you noted, we might want to implement the 2 consecutive proposal and revisit to see if it's working as suggested. - Exception process: Lingli, thank you for the suggestion here. If there is not a consensus in the e-mail discussion, then I'd suggest a second vote on adding an exception clause. Does the TSC think we are close to a proposal to vote on? Regards, Jason Hunt Distinguished Engineer, IBM Phone: 314-749-7422 Email: [email protected] Twitter: @DJHunt From: "Lingli Deng" <[email protected]> To: <[email protected]>, "'GILBERT, MAZIN E \(MAZIN E\)'" <[email protected]> Cc: <[email protected]> Date: 07/01/2018 10:42 PM Subject: Re: [onap-tsc] TSC Attendance requirements - discussion Sent by: [email protected] Hi Mazin and all, See my inline comments below. Lingli From: [email protected] <[email protected]> On Behalf Of Jason Ryberg via Lists.Onap.Org Sent: 2018年7月2日10:30 To: GILBERT, MAZIN E (MAZIN E) <[email protected]> Cc: [email protected] Subject: Re: [onap-tsc] TSC Attendance requirements - discussion Apologies. I’ll get on this ASAP. On Jul 1, 2018, at 7:23 PM, GILBERT, MAZIN E (MAZIN E) <[email protected]> wrote: Jason/Steve, I do like your modified first response as it can be applied without a specified time interval. The key mission of a TSC member goes beyond just a vote. It is about active participation in committees, forums, community discussions, etc. These characteristics are important as we embark towards nominations of new members. Voting is key to allow us to conduct our business timely given the tight deadlines Gildas is always imposing on us:-) Lingli, I saw your note, and I completely understand that there are rare situations that could drive an exception when proxy is unavailable. Would you agree that the current proposal does allow for exceptions indirectly. A member will have their complete power after two consecutive meetings, i.e., 2 weeks. [dll] Understood. But I believe we could further improve it to include the exception, as the two weeks exemption is an undesirable side effect that one would like to avoid if possible, if the cause is not his/her own fault or unavoidable from his/her side. thanks. Mazin On Jul 1, 2018, at 11:32 AM, Stephen Terrill <[email protected]> wrote: Hi Jason, All, Thank-you for the proposal. It is rather inline with my thinking (even though I had proposed 3 meetings, my proposal on the consequence was also harsher and the return also harsher). I have a few suggestions. "Any TSC member that misses two (2) consecutive meetings (add and/or email votes)without a named proxy will be automatically suspended from TSC membership for purposes of voting and quorum until having attended two meetings consecutively. For avoidance of doubt, the suspended TSC member will be eligible to vote and will be counted for quorum purposes at the (remove secondreplace with third) consecutive attended meeting." Motivation: The original text allows that a TSC member, after suspension, can be voting again after attending only one meeting in reality, on the second meeting which seems a little short to me. I would like to air an alternative, as the above approach allows that each TSC member to attend every second meeting which can risk business continuity (even if I can’t imagine anyone taking that approach). "Any TSC member that misses two (2) meetings (and/or email votes) without a named proxy within a 3 month period will be automatically suspended from TSC membership for purposes of voting and quorum until having attended two meetings consecutively. For avoidance of doubt, the suspended TSC member will be eligible to vote and will be counted for quorum purposes at the third consecutive attended meeting." Best Regards, Steve. From: [email protected]<[email protected]> On Behalf Of Jason Hunt Sent: Thursday, June 28, 2018 6:31 PM To: onap-tsc <[email protected]> Subject: [onap-tsc] TSC Attendance requirements - discussion Hi Everyone, To follow-up on today's discussion around TSC requirements, I wanted to share the survey results, examples from other communities, other considerations, and a strawman proposal. Survey Results The survey results on this topic can be found on slides 3-7 of this presentation: https://wiki.onap.org/display/DW/TSC+Meritocratic+Election+Process?preview=/25428910/33066973/TSC-Composition-Survey-Community.pdf In summary: - Proxies: Nearly everyone supported proxies with voting privileges - # of consecutive missed TSC meetings before being dropped from quorum requirements: For both elected and appointed representatives, the majority of community responses said 2 consecutive missed meetings; the plurality of TSC responses said 2 consecutive missed meeting, while the majority said 2 or 3 consecutive missed meetings. - appointed TSC members forfeiting seats if removed from quorum: results were mixed, with the community favoring removal, and the TSC not favoring removal Other Communities CNCF (Cloud Native Computing Foundation): "Any TOC member that misses three (3) consecutive meetings shall be automatically suspended from eligibility to vote until having attended two meetings consecutively. For avoidance of doubt, the suspended TOC member shall be eligible to vote in the second consecutive meeting." https://www.cncf.io/about/charter/ Acumos (proposal only): "Any TSC member that misses three (3) consecutive meetings will be automatically suspended from TSC membership for purposes of voting and quorum until having attended two meetings consecutively. For avoidance of doubt, the suspended TSC member will be eligible to vote and will be counted for quorum purposes at the second consecutive meeting." https://wiki.acumos.org/display/TSC/Technical+Steering+Committee Alex, please provide other inputs, as I wasn't able to easily locate the ones you mentioned. Other Considerations As mentioned on the TSC call, the issue seems to be participation in votes. Should the attendance requirements also cover participation in e-mail votes (i.e. missing X votes over Y weeks)? If removal is called for, what are the procedures (if any) for replacement? This would seem to be very dependent on the new TSC composition (elected vs appointed). Strawman Proposal So that everyone has something to throw darts at, here's one proposal: "Any TSC member that misses two (2) consecutive meetings without a named proxy will be automatically suspended from TSC membership for purposes of voting and quorum until having attended two meetings consecutively. For avoidance of doubt, the suspended TSC member will be eligible to vote and will be counted for quorum purposes at the second consecutive attended meeting." motivation: - adheres to survey recommendation on proxies, and 2 consecutive missed meetings before removal from quorum - as the TSC has had no attendance policy up to this point, providing a way for "reinstatement" seems a reasonable first step. The TSC could revisit this in 6 months after seeing if it addresses the issues. For example, the TSC could choose removal after more than X suspensions in a 12 month period. Please provide your input. Thanks! Regards, Jason Hunt Distinguished Engineer, IBM Phone: 314-749-7422 Email: [email protected] Twitter: @DJHunt -=-=-=-=-=-=-=-=-=-=-=- Links: You receive all messages sent to this group. View/Reply Online (#3260): https://lists.onap.org/g/ONAP-TSC/message/3260 Mute This Topic: https://lists.onap.org/mt/22883027/21656 Group Owner: [email protected] Unsubscribe: https://lists.onap.org/g/ONAP-TSC/unsub [[email protected]] -=-=-=-=-=-=-=-=-=-=-=-
