Hi Oliver, Thanks! Comments below:
On Sep 25, 2012, at 1:17 AM, Oliver-Rainer Wittmann wrote: > [..snip...] >>> (1a) If not, do you have any recommendation how the money should be spent? >>> >>> (2) What are the possibilities to spend the "travel expense subsidy" money? >>> (2a) Do you have a recommendation how the money should be spent? >> >> Regarding the above, I'd say come up with a process that is documented, you >> guys decide how >> you want to spend it, come up with a Bill or someone to pay, provide that >> information >> to the Treasurer@ list (me and Sam) and we'll move forward with the approval >> process. >> >> Right now, our bills are paid by having someone with the appropriate karma >> put a file in: >> >> https://svn.apache.org/repos/private/financials/Bills/received/ >> >> Then, they are reviewed by someone with the appropriate budget authority >> (e.g., in Travel I >> believe that's Jim since he's the President) and then placed in: >> >> https://svn.apache.org/repos/private/financials/Bills/approved/ >> >> At that point, the Treasurer's office can pay the bill (via wire transfer; >> electronic funds deposit, etc.) >> provided that all the information is given to address the payee, and then >> once we pay, we >> move the bill into: >> >> https://svn.apache.org/repos/private/financials/Bills/paid/ > > I do not think that we will real bills that need to be paid as the granted > travel expense subsidy will in general cover only a part of the overall > travel expenses. > Is it possible that the treasurer pay money based on the granting process and > a final confirmation note to the Treasurer@ list? Well I think the point is that I need something to appear in Bills/received/ in order to pay something. So, IOW, RE: travel grants and so forth, we can offer to use our money to reimburse things like airfare, or hotel, or, we probably can figure out a way to simply send $$$ to someone, but we'd need payment information for them somehow that would probably best fit into the workflow to show up in ./Bills/received (even if it's not a bill, and simply a "request to pay"). That way the President can review it, approve it, and then I or Sam Ruby (Asst Treasurer) can pay it. Make sense? > > Thanks in advance for your support. > Anytime! Cheers, Chris ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Chris Mattmann, Ph.D. Senior Computer Scientist NASA Jet Propulsion Laboratory Pasadena, CA 91109 USA Office: 171-266B, Mailstop: 171-246 Email: chris.a.mattm...@nasa.gov WWW: http://sunset.usc.edu/~mattmann/ ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Adjunct Assistant Professor, Computer Science Department University of Southern California, Los Angeles, CA 90089 USA ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
