Jennifer,
Just to address the “weird and random empty records” you see. Do you have your settings set to automatically delete a bib record if the last copy/volume is deleted? A record that is imported into the database but never had copies attached (or set up for electronic resources without copies) won’t automatically delete. We run a nightly script that deletes any empty bib record that has been in the database for six months. Since the workflow for some PINES libraries results in titles being imported days or months before vols/copies are added, the Cataloging subcommittee determined 6 months would give libraries ample time to add items to any record they still want. People make mistakes and bring over the wrong record. They don’t always know how to correct it so they just leave it. The script ensures that we don’t have to worry about them. Records without vols/items shouldn’t show up in a public-facing OPAC search (unless that is a setting?). They do show up in a staff client OPAC search. Elaine J. Elaine Hardy PINES & Collaborative Projects Manager Georgia Public Library Service 1800 Century Place, Ste 150 Atlanta, Ga. 30345-4304 404.235.7128 404.235.7201, fax [email protected] www.georgialibraries.org www.georgialibraries.org/pines From: Open-ils-general [mailto:[email protected]] On Behalf Of Walz, Jennifer Sent: Thursday, August 06, 2015 9:40 AM To: Evergreen Discussion Group Subject: Re: [OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books? Mike, Yup. That is precisely it. I don’t want to have to remember to filter for “deleted”. That seems really a weird expectation, when it should have been deleted. (meaning it is not there) J And it clutters up the server. I like clean systems and only the stuff we have is there and nothing else. And we get weird and random empty records that we can’t figure out how they got there. Did someone make a mistake? Did the system get confused? Did we do something wrong? Then fixing that is just a pain. Would be nice to blast everything and just start over. With the phantom records hanging around the system, you can’t really do that. Maybe we could have a report run that “clears” the system only when you run it. It could be an admin only function and run when it is deemed appropriate. Our previous system had reports like that. It was lovely. Thanks! Jennifer -------------------------------------------------- Jennifer Walz, MLS - Head of ILS Random Weirdness Kinlaw Library - Asbury University One Macklem Drive, Wilmore, KY 40390 859-858-3511 ext. 2269 [email protected] From: Open-ils-general [mailto:[email protected]] On Behalf Of Mike Rylander Sent: Wednesday, August 05, 2015 10:43 AM To: Evergreen Discussion Group Subject: Re: [OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books? Jennifer, Where, other than reports that lack a filter on "Is deleted", are these items showing up? Thanks, -- Mike Rylander | President | Equinox Software, Inc. / The Open Source Experts | phone: 1-877-OPEN-ILS (673-6457) | email: [email protected] | web: http://www.esilibrary.com On Wed, Aug 5, 2015 at 10:35 AM, Walz, Jennifer <[email protected]> wrote: All – I completely understand! This is a valuable option for those folks who need this. But there should ALSO be an option for completely and utterly obliterating the record – if you need to. We just REMOVED about 600 books from our collection (remember that we are an academic library) and we never want to see them again. We expect that they are weeded and gone. But no. They are still hanging around the system to clutter things up. And confuse things too. That is why we are experiencing so much problem with our items we are moving around into a new Children’s collection. We weeded, we merged, and now we are changing call numbers. But the “deleted” stuff keeps showing up when we THOUGHT we deleted it and never want to see it again. I’m NOT saying to remove the option to “hide” items in case you want to use them again or in the case where there are items attached or fines or such. BUT, it would be really great to also have the option to really and finally REMOVE items from the system. There are times when that is needed as well. Thanks! Jennifer -------------------------------------------------- Jennifer Walz, MLS - Head of ILS Ministrations Kinlaw Library - Asbury University One Macklem Drive, Wilmore, KY 40390 859-858-3511 ext. 2269 <tel:859-858-3511%20ext.%202269> [email protected] From: Open-ils-general [mailto:[email protected]] On Behalf Of Rogan Hamby Sent: Wednesday, August 05, 2015 10:10 AM To: Evergreen Discussion Group Subject: Re: [OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books? Oh yeah, they reappear like fleas. It's one reason I don't like obliterating, things that folks are sure they never want to see again one day suddenly are desirable the next. On Wed, Aug 5, 2015 at 10:00 AM, Jason Stephenson <[email protected]> wrote: Funny thing about deleted copies is they come back! Just last week I was asked to undelete about 1 dozen copies that showed up in the returns. If you really delete them from the database, you can't do that. Just some food for thought. Jason -- Jason Stephenson Assistant Director for Technology Services Merrimack Valley Library Consortium 4 High ST, Suite 175 North Andover, MA 01845 Phone: 978-557-5891 Email: [email protected] -- Rogan Hamby, MLS, CCNP, MIA Managers Headquarters Library and Reference Services, York County Library System “You can never get a cup of tea large enough or a book long enough to suit me.” ― <http://www.goodreads.com/author/show/1069006.C_S_Lewis> C.S. Lewis
