Hi Jennifer,
The way the system is currently designed, the expectation is that the
copy data will be available even if the people want to delete a record.
The circulation tables records each circulation transaction. That table
is used in reports that need to count circulation statistics. The table
does not record specific information about the copy that was circulated,
but it does point back to the specific copy.
Let's say a professor wants to know how the eastern religion books
circulated over the last 5 years. Maybe the college put some money into
that program and bought a lot of material. Maybe some of the copies
were damaged or lost and removed from the collection over the span of
that 5 years. If the copies are gone when you run a circulation report,
you won't be able to count by things like copy call number or copy
statistical category. That data would have been removed with the copy.
The same is true for bibliographic data. If the circulation
transaction can't find the original bib, then categorizing your
statistics by bib data won't be possible. The circulations will still be
present in that table, but drilling down to specific details will be lost.
Martha Driscoll
Systems Manager
North of Boston Library Exchange
Danvers, Massachusetts
www.noblenet.org
On 8/6/2015 9:39 AM, Walz, Jennifer wrote:
Mike,
Yup. That is precisely it. I don’t want to have to remember to filter
for “deleted”. That seems really a weird expectation, when it should
have been deleted. (meaning it is not there) J
And it clutters up the server. I like clean systems and only the
stuff we have is there and nothing else.
And we get weird and random empty records that we can’t figure out how
they got there. Did someone make a mistake? Did the system get
confused? Did we do something wrong? Then fixing that is just a
pain. Would be nice to blast everything and just start over. With the
phantom records hanging around the system, you can’t really do that.
Maybe we could have a report run that “clears” the system only when you
run it. It could be an admin only function and run when it is deemed
appropriate. Our previous system had reports like that. It was lovely.
Thanks!
Jennifer
--------------------------------------------------
Jennifer Walz, MLS - Head of ILS Random Weirdness
Kinlaw Library - *Asbury University*
One Macklem Drive, Wilmore, KY 40390
859-858-3511 ext. 2269
[email protected]
*From:*Open-ils-general
[mailto:[email protected]] *On Behalf
Of *Mike Rylander
*Sent:* Wednesday, August 05, 2015 10:43 AM
*To:* Evergreen Discussion Group
*Subject:* Re: [OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books?
Jennifer,
Where, other than reports that lack a filter on "Is deleted", are these
items showing up?
Thanks,
--
Mike Rylander
| President
| Equinox Software, Inc. / The Open Source Experts
| phone: 1-877-OPEN-ILS (673-6457)
| email: [email protected] <mailto:[email protected]>
| web: http://www.esilibrary.com
On Wed, Aug 5, 2015 at 10:35 AM, Walz, Jennifer <[email protected]
<mailto:[email protected]>> wrote:
All –
I completely understand! This is a valuable option for those folks
who need this. But there should ALSO be an option for completely and
utterly obliterating the record – if you need to. We just REMOVED
about 600 books from our collection (remember that we are an academic
library) and we never want to see them again. We expect that they are
weeded and gone. But no. They are still hanging around the system to
clutter things up. And confuse things too. That is why we are
experiencing so much problem with our items we are moving around into a
new Children’s collection. We weeded, we merged, and now we are
changing call numbers. But the “deleted” stuff keeps showing up when
we THOUGHT we deleted it and never want to see it again.
I’m NOT saying to remove the option to “hide” items in case you want
to use them again or in the case where there are items attached or fines
or such. BUT, it would be really great to also have the option to
really and finally REMOVE items from the system. There are times when
that is needed as well.
Thanks!
Jennifer
--------------------------------------------------
Jennifer Walz, MLS - Head of ILS Ministrations
Kinlaw Library - *Asbury University*
One Macklem Drive, Wilmore, KY 40390
859-858-3511 ext. 2269 <tel:859-858-3511%20ext.%202269>
[email protected] <mailto:[email protected]>
*From:*Open-ils-general
[mailto:[email protected]
<mailto:[email protected]>] *On Behalf
Of *Rogan Hamby
*Sent:* Wednesday, August 05, 2015 10:10 AM
*To:* Evergreen Discussion Group
*Subject:* Re: [OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books?
Oh yeah, they reappear like fleas. It's one reason I don't like
obliterating, things that folks are sure they never want to see again
one day suddenly are desirable the next.
On Wed, Aug 5, 2015 at 10:00 AM, Jason Stephenson <[email protected]
<mailto:[email protected]>> wrote:
Funny thing about deleted copies is they come back!
Just last week I was asked to undelete about 1 dozen copies that showed
up in the returns.
If you really delete them from the database, you can't do that.
Just some food for thought.
Jason
--
Jason Stephenson
Assistant Director for Technology Services
Merrimack Valley Library Consortium
4 High ST, Suite 175
North Andover, MA 01845
Phone: 978-557-5891 <tel:978-557-5891>
Email: [email protected] <mailto:[email protected]>
--
Rogan Hamby, MLS, CCNP, MIA
Managers Headquarters Library and Reference Services,
York County Library System
“You can never get a cup of tea large enough or a book long enough to
suit me.”
― C.S. Lewis <http://www.goodreads.com/author/show/1069006.C_S_Lewis>
