Dan: I like this very much my prfered idea is to do it in a gentle way... Adriana
2013/10/30 Daniel Mezick <d...@newtechusa.net> > For the past 6 years, since 2008, we have successfully used this1-day > conference event meeting design (listed below) to socialize Open Space in > Greater Boston. One of the design goals is to give people a taste of OST > and gently introduce them to the concept and format. > > We have done 11 half-day Open Spaces with 175 or more people > participating, since 2008. > > The AM is what everyone thinks they want: the predictable and > well-understood conference format, the usual routine, with keynote, > breakouts etc. > > The PM is the canonical Open Space format as described in the Guide. We do > full proceedings, because we noticed that the Guide has lots to say about > these, and typical public OST events have weak proceedings... or none at > all. So we experimented and innovated a little bit.... > > Proceedings > > It includes full proceedings. We modify that a little: We have people who > process the proceedings for the session conveners. This lightens the load > on the session conveners and makes it more likely that even a newbie will > convene a session. They remain responsible for seeing that the session > proceedings gets collected. > > For smaller events, we render the PDF right there, by entering the text > and pictures of the artifacts (flip chart diagrams etc) > For larger events, we take a picture of the filled-out forms, send them to > a transcriber we have engaged, and they send back the text in real time > during the event. The event ends and within 12 hours we can get the PDF > into everyone's inbox. 90% of the woerk is done when the Open Space ends. > Then we drink martinis. And to the rest the next day. > > Multiple Exit Points > > One aspect of the 1-day design is what we call "multiple opt-out exit > points": people new to Open Space might NOT be comfortable with it as > described in print. So we provide explicit messaging in the promo, like > this: > > "Open Space in the afternoon..after a great lunch..." > "You do not have to do anything at all during the opening. You can just > sit quietly and observe it." > "...if you do like it, you can participate for awhile, and even then, > leave anytime you want...." > > So the thinking of new participants might be.... > > "...I'm going to the event to hear from the AM speakers. The lunch is > free, so I stay for that..." > "...This Open Space thing..hmm...it says I can observe the opening without > having to do anything, maybe I'll do that...sit in the back....and bailout > if it's not my cup of tea....if I stay, I can still play passive, and exit > anytime....hmmm..." > > The basic idea is to invite people into it. We do that by providing > multiple opt-out exit points. Easy. We do messaging that makes it plain you > can watch the opening and decide for yourself if you want to stay or go. > Etc... > > They usually all stay. All day. They get to the opening and once they are > there, they usually go all the way. Many newbies end up convening sessions! > > ========================= > Agile Boston 1-day Conference format: > ========================= > Moving through time: AM is a traditional conference, PM is Open Space > > AM: Theme X (might be stated as a statement) > > Keynote speaker (full assembly) > Break > Other plenaries (full assembly, shorter time length than keynote) > Break > Breakout sessions (held in smaller spaces) > > LUNCH > ...setup Open Space at lunch... > > PM Theme X (always stated as a question) > > Open Space opening circle > Open Space > Open Space closing circle > Social/happy hour > > Within 24 hrs or less: > Proceedings out > > -- > > Daniel Mezick, President > > New Technology Solutions Inc. > > (203) 915 7248 (cell) > > Bio <http://newtechusa.net/dan-mezick/>. Blog<http://newtechusa.net/blog/>. > Twitter <http://twitter.com/#%21/danmezick/>. > > Examine my new book: The Culture Game > <http://newtechusa.net/about/the-culture-game-book/>: Tools for the Agile > Manager. > > Explore Agile Team > Training<http://newtechusa.net/services/agile-scrum-training/>and > Coaching. <http://newtechusa.net/services/agile-scrum-coaching/> > > Explore the Agile Boston <http://newtechusa.net//user-groups/ma/> > Community. > > _______________________________________________ > OSList mailing list > To post send emails to OSList@lists.openspacetech.org > To unsubscribe send an email to oslist-le...@lists.openspacetech.org > To subscribe or manage your subscription click below: > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > > -- Adriana Díaz-Berrio Ph.D. CRHA (514) 739 2268 www.diazberrio.com
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