Adriana - I know you are thoughtful and ethical. It is both thoughtful and ethical to have an agreement about permission for the use of other peoples' faces and quotes before any face-to-face documentation. And good practice would say the same may be true for virtual conversations.
So in any dialogue / group setting I start by saying I am taking photos (for x use), others may as well, and if any participant does not want to be in these photos I respect both their choice and their responsibility to walk up to any of us taking photos to request they not be included. Same is true for anyone doing audio or video recording. I also say that in this electronic age, we can each have intention to only use (for example) a digital photo or video in a certain way, but people we know and do not know can often cut-and-paste from an original source and use it in ways that are not sourced (attributed / named) or used in original context. Just as an awareness. I look around the group and say 'may we all agree to x?' - and then we move on. In a client situation, we always discuss this in advance - during the pre-work - as documentation is always part of whatever dialogue work I do, whatever the process. We have an agreement whether both print-electronic-whatever discussion documentation -and- visual imagery can be used by both parties and in what circumstances they can be used. For example I always get permission to have a final draft Book of Proceedings for my own archives, and then we also get into very specific wording (depends on the client) about whether I can use a printed version of their Book of Proceedings in a workshop / educational setting - or not. Whether I can use digital photos taken for documentation (by them or by me) on my website - or not - and usually they ask to see which ones in case there is someone in that photo they know has requested no photos. It is all very manageable and easy but I think is very respectful to let people (or a hosting organization for a group event) know in advance how their words and likenesses may be used, and to ask for permission and give credit wherever possible. Even if you paid for the images. So this can be handled very easily at a live event by either clarity with the client before the event that they speak on behalf of their organization (therefore no individual people's permission required) or as Dan says - registration - or a piece of paper they sign as they arrive - clearly saying that their signing (or registration) gives consent. Adriana - perhaps they may give permission to use certain parts of what you recorded on your website - as one of my clients has done. Not the full body of documentation, but certain parts of it... Lisa >> From: [email protected] >> [mailto:[email protected]] On Behalf Of Lourdes Adriana >> Diaz-Berrio Doring >> Sent: Saturday, January 18, 2014 7:52 AM >> To: World wide Open Space Technology email list >> Subject: Re: [OSList] Open Space videos >> >> ... I have a question for this group.It is about OS video ownership and use. >> I facilitate an OS in april 2013 and my client was not interested in having >> a video of this OS but I was, so I ask their permission to make this video. >> But I did not ask permission to put it on mi web site. After they told me I >> have to remove it from there because they did not agree and because more >> than a 100 people are there and we did not asked their permission to >> film.them. But they saw the camara man (women) filming an nobody said they >> don accept to be filmed. >> >> The have told me to remove it but the reasons don't seem clear to me at all. >> What is the correct way to use OS videos according to your experiences? >> by the way, I payed it, of course and I did not charge for the preparation >> of this OS I only charged the 2 days that I was there... >> and this is delicate because I am a member of the association that decided >> to do this OS. >> The video can be seen at www.diazberrio.com >> Thank you very much for telleing me about how I could do next time or how >> can I do now i think this question is important for other people also. >> Adriana >> >>
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