Dear Thomas,
there have been some situations similar in some ways to yours.
This is what I experienced:
--- the sponsor needs to do the inviting and be at the "Action Planning"
or whatever it is called
--- the invitation goes out to everyone but in the text it addresses
especially those that have a "project" in mind
--- the word "converge" is not helpful, it suffices to focus on the
"projects" who might be anything but converging but maybe also a
territory wide project
--- projects go forward because someone or a group is simply hot on this
(passions and responsibility), in other words there is not much benefit
to get everyone to somehow participate in a "strategy"
--- people will ask about a next meeting after the action planning and
even suggest a space of time between the action planning and the next
gathering to see how far things have gone and what is the next step
--- of course, the sponsor should not create unnecessary barriers for
the "Action Planning" session or whatever it is called, he/she/them is
the best person/group on thinking up favorable conditions for meetings,
good food should always be there (in German the invitation usually
contains something like "für leckeres Essen und Trinken ist gesorgt")
And I also observed, being a control freak such as you have never seen,
that I need to focus on my "facilitation" role, primarily doing nothing
and not thinking for the sponsor...
The project you are on will be a huge success and go into the annals of
Open Space Technology... you could also deposit it here
http://www.openspaceworldscape.org/
and add to the 787 events already documented there.
Greetings from Berlin
mmp
On 25.09.2016 10:59, Bhavesh Patel via OSList wrote:
How long does it take "
to travel across the community"? What supports the "
unwillingness"? If the fourth event was geographically in the middle of
the other three, and transport was provided, would that help, and maybe
dinner as well?
If it is clear that the data from the first three OSTs will be carried
forward to the fourth, and that the fourth is more a sense-making
next-steps-making, would that support people to decide what they want to
do with the "
unwillingness"?
OR maybe the fourth meeting where "
all are invited for convergence/action planning" is an assumption that
can be dropped? What if each OST was for the people who attend to take
action locally and that's it? Why does there need to be convergence and
some kind of meta-plan or central strategy? It is a usual myth we hold
about doing things here and there and then bringing them together!
What if the fourth meeting is in 6 months or one year for the three
other OSTs to come together and share what happened?
Just playing with ideas and it might be a bit late for that...
On 24 September 2016 at 21:53, Thomas Herrmann
<[email protected] <mailto:[email protected]>>
wrote:
Thanks Bhavesh, I like your idea to keep it open to adjustments
depending on what happens in the meetings and also inbetween. ____
One small challenge is also that the reason for having three
occasions is that there is an
unwillingness
to travel across the community. So where are we going to have the
fourth?____
Cheers____
Thomas (doing some final preps for an OST training, starting on
Monday morning)____
__ __
*Från:*Bhavesh Patel [mailto:[email protected]
<mailto:[email protected]>]
*Skickat:* den 24 september 2016 18:56
*Till:* Thomas Herrmann <[email protected]
<mailto:[email protected]>>; World wide Open Space
Technology email list <[email protected]
<mailto:[email protected]>>
*Kopia:* GC list <[email protected]
<mailto:[email protected]>>
*Ämne:* Re: [OSList] Time challenge - multiple short OSTs? (x-posted
OS/GC-lists)____
__ __
Hey Thomas,____
I like the 3 'openings' and my only suggestion would be to hold off
on the shape of the fourth meeting. It is definitely about
converging, but exactly how might reveal itself along the way.____
I love the idea that all the meetings are open and some may even
come only to the fourth meeting.____
__ __
Smiles Bhav...
____
__ __
On 16 September 2016 at 10:36, Thomas Herrmann via OSList
<[email protected]
<mailto:[email protected]>> wrote:____
Dear friends in Open Space____
I write to share about an exciting project and to ask to have
feedback/ideas/experiences assisting me to refine/decide on the
design I am working on.____
____
The project is in a neighbouring town of about 35 000
inhabitants. They are inviting everyone living there to explore
ways to contribute to enhance the learning amongst
children/youth complementing/supporting what is happening in the
school. The top politician in the town, responsible for
education/schools is my sponsor. During the spring I had a
couple of meetings with the top politicians and managers for the
school system. Then we widened the circles and had some meetings
with other interest parties , to invite more engagement for this
idea. ____
____
We have a plan that includes follow up, to support what is
emerging, decide on next steps and make sure there is report
back to what is happening and not.____
____
A couple of days ago we had our “final” planning meeting
getting the theme etc. Still working on wording but something
like “For the future of our children. How do we create
conditions for enhanced learning for pupils in our community?”
Of practical reasons evenings are considered the best options.
Parents, pupils, teachers, business people, public workers etc
etc are all busy daytime and weekends are not considered a good
option. “Everyone” will be invited but it’s hard to say how many
will come to each meeting. I guess between 10-200 J____
Now the plan is to have three 3-hour meetings in three different
parts of the small community. I have suggested a fourth meeting
where
all are invited for convergence/action planning. There are of
course several challenges. I am not even sure I will suggest we
use OST even though I’d love to. I think a 3-hour meeting is the
bare minimum for the simplest form of an OST meeting. On the
other hand I see possibilities for this to be looked at like an
OST meeting consisting of three occasions á 3 hours +
convergence in a fourth meeting for another 3 hours… That looks
better, ey?____
____
There are some opportunities with this:____
1. More time for the divergent process before converging.____
2. People can choose to join several meetings, deepening
their thinking____
3. People can get access to more ideas/material from the 3
meetings.____
4. There can be continued conversations online in between
meetings and approaching meeting nbr 4.____
5. There will be opportunities for people to create joint
projects over “boundaries” in the community (meeting nbr 4 and
online)____
____
There are several challenges with this too. ____
1. There will be different people in all of the meetings____
a. There needs to be a proper opening each time____
2. 3 hours is very short. My plan: Opening/agenda 45 mts.
Session 1 (45 mts). Session 2 (45 mts). Individual
reflection/personal commitment (15 mts). Closing 30 mts.____
a. For the actionplanning meeting (meeting nbr 4) I will
probably use re-opening, after a brief opening and reading
reports/reflecting. A couple of action planning sessions, 1
minute reportback/group and then closing.____
3. How to bind everything together to one whole____
____
So far I lean towards this plan but I would love to hear to your
ideas, thoughts, experiences and/or suggestions!____
All the best____
____
Thomas Herrmann____
Open Space Consulting AB____
www.openspaceconsulting.com
<http://www.openspaceconsulting.com/>____
You reach us via phone: +46 (0)709 98 97 81 or email:
[email protected]
<mailto:[email protected]> ____
____
Open Space Consulting is a small company with BIG ambitions to
assist leaders and organizations as well as local communities to
tap into their full power to achieve their dreams. We bring
practical tools and knowhow to empower you to find your way
forward.____
____
*More info*____
LinkedIn profile:
https://www.linkedin.com/in/thomasherrmannopenspaceconsult
<https://www.linkedin.com/in/thomasherrmannopenspaceconsult>____
Facebook Company page:
https://www.facebook.com/OpenSpaceConsulting
<https://www.facebook.com/OpenSpaceConsulting> ____
____
____
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