In the Successful Outpost Module it clearly outlines you get a "FRESH"
permission slip and medical release form for each boy for each outing. I
agree totally.
A medical release form stuffed away in someones desk at a locked church at
9:30 pm and one is with his outpost 35 miles away isn't going to do much
good especially if the boy has medications he is supposed to be taking and
you don't have a sheet on that... when, how much, ect.. I have seen this
system time and time again have boys on outings with no permission slip,
medical release from in the leaders possession. To me this isn't smart.
I made a simple policy change in this respect and it worked very well for a
lot of years. Every outing must have a signed permission slip and a signed
medical release form before they will be allowed to go... we made that goal
almost always. I told the parents we would be going on 12 outings this
year make a dozen copies of the medical release and if nothing changes just
hand that back in. Worked great and I had the latest contact and medical
data current to that day. I have not seen a system that worked better than
this.
Each outing the papers all went in a 3 ring binder and it had a money
envelope, checkoff sheet that had each boy in the outpost listed and check
box for medical release permission slip and paid and left check boxes. One
could do roll call, and have the boys that took meds highlighted all handy
and ready to go.
This is a free download....The Ranger Database does this and prints off a
medical release form that is custom fit to each church, outpost etc. All I
ever kept from a event was who attended and that was tracked peerlessly.
Almost all paperwork was thrown away after the event because it was STALE.
My two cents.
Mark Jones
Just like Salvation its a Free Royal Ranger Database loaded with Goodies!
As well as a ton of Ranger Related Pictures and
sites.
http://readyrangers.tzo.com/index.html
Pictures of Rangernet Members Link.
http://readyrangers.tzo.com/rangernet.pdf
----- Original Message -----
From: "DJ" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Thursday, April 06, 2006 6:30 PM
Subject: [RR] Medical information privacy
Greetings in Christ!
An interesting discussion came up at my last leaders meeting at Evangel
Temple AG in KC, MO.
It seems some of my leaders are concerned about the privacy of the medical
information we gather and how it should be protected.
I've been checking out Ranger Navigator, a fairly new database system by
Ray
Skinner, (www.rangerdepot.com) its fantastic and of course it has a
complete
section on medical information for each boy. I thought it was a great idea
to keep this information stored in the database, but then I realized I
intended for any commander in the outpost to be able to use Ranger
Navigator
to keep all of our records current so everyone would have access to the
medical stuff. On the other hand, I feil that any medical information
about
boys in our outpost should be made known to any commander who was going to
be responsible/spending time with that boy.
My dilemma is basically the security of this information.
I am almost certain we do not fall under the 1996 federal Health Insurance
Portability and Accountability Act (HIPAA), however I was hoping that
perhaps someone has some solid, legal knowledge in this area as to how we
are required to handle the medical information we collect. In the past, I
have always kept these medical forms in a folder in my desk. Common sense
would dictate it not be available to the general public, but should it be
locked up? Do staff church members have a right to see the information? Is
there "official" guidelines on who has a need to know?
Contributors to this discussion should refrain from expressing opinions,
everyone has an opinion on this very sensitive subject. Sound,
researchable
information will greatly benefit us all. I would also be curious if the
national office has any policy regarding this, perhaps in an LTA training
module I haven't taken yet.
in His service,
All for the glorification of His kingdom
DJ Hall
Senior Commander
Outpost #78
Kansas City Section
S. MO District
Gulf Region
www.rangerdj.com
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_______________________________________________
The Golden Rule is my daily rule.
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