Mark Jones <[EMAIL PROTECTED]> wrote: I ask these questions to make each of
us better prepared to be ready to
handle a situation. Sometimes parents are not reachable.
Unreachable parents.
You can only do what you can do. When you take a child to emergency, make
sure you have his medical permission form signed by a parent or guardian. One
of the best things to do is to have all the boys get a doctor signed medical
form that you keep on file. This would be a form like the Camporama medical
form. To get this form filled out, you make sure the boys have a blank RR form
in hand when they go to the doctor for a school physical. You'll have to be
aware of when the schools require those so you can coordinate.
What do you do with the boy that just got back from the doctor the week
before and is taking antibotics that must be taken each day 3 times a day?
Or the boy that has had alergic reaction to a wasp sting and was told he
needed a quick shot in the future or he might die?
I was a volunteer at a 4th grade school day camp called "outdoor education"
several years back. As all the students showed up to get on the bus, a nurse
with lots of gallon zip-lock bags, a magic marker and blank instruction forms
was collecting ALL of the student's medications. The parents were required to
fill out the instruction forms and medication schedule. All the zip-lock bags
were labeled in large letters with the students name and the medical release
forms, medications and instructions were stuffed inside. A student with a
severe bee sting allergy might need to carry medication on his person. All such
medicaions are the responsibility of the parents. Non medical personel may not
dispense medications, but you can hang on to them for the boys until needed.
What do you do with the new boys that come with the regular rangers?
(incouraging boys to bring friends on campouts will grow your outpost)
We had a boy dropped off once and the big sister who dropped him off promptly
left him without a medical form. There was no way to contact the parents who
were out of town. We took the chance and took that boy along. It was only an
overnight lock-in, but the boy wasn't allowed to do much with the other boys.
It makes my hair stand on end thinking about it. If something had happened, we
could have lost our church.
Or your going on a swimming campout and the old medical release has the
questions...but the parents were not as interested in that part of the form
as it was in the middle of Jan when they filled it out...and here it is
July and your heading for the lake...Parents pay more attention to water
activiy questions..when there kid is going to the lake... these are things
I learned through lots of years of doing this stuff.
See my comment on the first question above.
The new church I attend uses this method and in the past 7 months we have
been on more outting with out boys permisson slips/medical release froms
than I ever had in 30 0uttings a year in a 9 year period and some of these I
had over 65 men and boys there.
A system that requires a permission slip and med release form signed by the
parent each outting covers these bases and does it very well. Besides you
have a check off list, you have current contact numbers, current cell
numbers and you get these updated at every outting.
I have had parents thank me for being a stickler on these items. It makes
them feel more secure knowing that someone has the latest and greatest
information concerning their son. After the outting I take the checkoff
list and record the outting in the computer. Take the permission slips, med
release and tear it up and throw it in the trash.
I would save them. You are allowed to keep anything you are given for the
purpose intended. If you state that the form has a purpose that lasts
throughout the year, it makes life simpler. The parents should know the policy
and be aware that it saves them from remembering and filling out the same
information for each outing when you keep those forms on hand. Provide enough
blank signature lines on your form so the parent can re-sign and date it for
each outing. A blank addendum form might be a good idea if you are organized
enough to keep track of them.
Just before I got saved 15 years ago. I had my nephew and niece down at the
lake pulling them behind my ski boat. We went over a wave and they knocked
heads. Split my sisters daughters eyebrow right open. This was before the
days of cell phones. At the hospital... 20 miles away they told me I was no
one. Unless I had a permission slip and medical release form signed by
sister they could do nothing for her. It was not a life threating
situation...that falls under a different rule.
We were no one 15 years ago, now we're automatically suspected of every
financial, sexual and control-freak perversion they can think up. All I can
say is, the world thinks what they think based on what's written on a leagal
form--or what isn't.
Bottom line is we need to be ready. I felt bad when my little niece is
sitting their crying and I could do little to nothing to help while we tried
to locate her mom and dad for permission for the hospital to take the pain
away. It made a believer out of me.
Amen.
Thanks for the good questions and responses. It makes us all think about it.
Mark Jones
----- Original Message -----
From: "David Swain"
To:
Sent: Friday, April 07, 2006 2:15 PM
Subject: Re: [RR] Medical information privacy
> Right, wrong, indifferent, here is what we do:
>
> The new Navigator program makes this much easier once entered. The
> medical release forms are printed after the first of the year to expire at
> the end of the year. Lots of insurance companies issue new cards the
> first of every year. The forms are turned into the Ranger office where 2
> copies are made. The original is given back to the Outpost Commander and
> put in a red (easier to see) binder. One copy is put in the office binder
> and one in the Sr. Cmdrs binder. The group Cmdr and I each carry our
> binders to every outing (in case of getting split up or different
> vehicles) and the other is left for Pastor or someone else if something
> happens and it is needed. There is also a copy of the roster of who when
> on the trip left with the binder.
>
> The Ranger office is locked unless a Cmdr is in there, and each Cmdr keeps
> the group binder in their possession.
>
>
> Dave Swain
> Senior Commander
> Outpost 89
> Northeast Section Deputy Commander
> Potomac District
> Bethel Assembly of God
> Martinsburg, WV
> ----- Original Message -----
> From: Mark Jones
> To: DJ ;
> [email protected]
> Sent: Thursday, April 06, 2006 8:27 PM
> Subject: Re: [RR] Medical information privacy
>
>
> In the Successful Outpost Module it clearly outlines you get a "FRESH"
> permission slip and medical release form for each boy for each outing. I
> agree totally.
>
> A medical release form stuffed away in someones desk at a locked church
> at
> 9:30 pm and one is with his outpost 35 miles away isn't going to do much
> good especially if the boy has medications he is supposed to be taking
> and
> you don't have a sheet on that... when, how much, ect.. I have seen this
> system time and time again have boys on outings with no permission slip,
> medical release from in the leaders possession. To me this isn't smart.
>
> I made a simple policy change in this respect and it worked very well for
> a
> lot of years. Every outing must have a signed permission slip and a
> signed
> medical release form before they will be allowed to go... we made that
> goal
> almost always. I told the parents we would be going on 12 outings this
> year make a dozen copies of the medical release and if nothing changes
> just
> hand that back in. Worked great and I had the latest contact and medical
> data current to that day. I have not seen a system that worked better
> than
> this.
>
> Each outing the papers all went in a 3 ring binder and it had a money
> envelope, checkoff sheet that had each boy in the outpost listed and
> check
> box for medical release permission slip and paid and left check boxes.
> One
> could do roll call, and have the boys that took meds highlighted all
> handy
> and ready to go.
>
> This is a free download....The Ranger Database does this and prints off a
> medical release form that is custom fit to each church, outpost etc. All
> I
> ever kept from a event was who attended and that was tracked peerlessly.
> Almost all paperwork was thrown away after the event because it was
> STALE.
>
> My two cents.
>
> Mark Jones
>
> Just like Salvation its a Free Royal Ranger Database loaded with Goodies!
> As well as a ton of Ranger Related Pictures and
> sites.
>
> http://readyrangers.tzo.com/index.html
>
> Pictures of Rangernet Members Link.
>
> http://readyrangers.tzo.com/rangernet.pdf
> ----- Original Message -----
> From: "DJ" >
> To: >
> Sent: Thursday, April 06, 2006 6:30 PM
> Subject: [RR] Medical information privacy
>
>
> > Greetings in Christ!
> >
> > An interesting discussion came up at my last leaders meeting at Evangel
> > Temple AG in KC, MO.
> > It seems some of my leaders are concerned about the privacy of the
> medical
> > information we gather and how it should be protected.
> > I've been checking out Ranger Navigator, a fairly new database system
> by
> > Ray
> > Skinner, (www.rangerdepot.com) its
> fantastic and of course it has a
> > complete
> > section on medical information for each boy. I thought it was a great
> idea
> > to keep this information stored in the database, but then I realized I
> > intended for any commander in the outpost to be able to use Ranger
> > Navigator
> > to keep all of our records current so everyone would have access to the
> > medical stuff. On the other hand, I feil that any medical information
> > about
> > boys in our outpost should be made known to any commander who was going
> to
> > be responsible/spending time with that boy.
> > My dilemma is basically the security of this information.
> > I am almost certain we do not fall under the 1996 federal Health
> Insurance
> > Portability and Accountability Act (HIPAA), however I was hoping that
> > perhaps someone has some solid, legal knowledge in this area as to how
> we
> > are required to handle the medical information we collect. In the past,
> I
> > have always kept these medical forms in a folder in my desk. Common
> sense
> > would dictate it not be available to the general public, but should it
> be
> > locked up? Do staff church members have a right to see the information?
> Is
> > there "official" guidelines on who has a need to know?
> >
> > Contributors to this discussion should refrain from expressing
> opinions,
> > everyone has an opinion on this very sensitive subject. Sound,
> > researchable
> > information will greatly benefit us all. I would also be curious if the
> > national office has any policy regarding this, perhaps in an LTA
> training
> > module I haven't taken yet.
> >
> > in His service,
> > All for the glorification of His kingdom
> >
> > DJ Hall
> > Senior Commander
> > Outpost #78
> > Kansas City Section
> > S. MO District
> > Gulf Region
> > www.rangerdj.com
> >
> >
> >
> >
> > _______________________________________________
> >
> > The Golden Rule is my daily rule.
> >
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> > To subscribe or unsubscribe, please visit
> >
> http://lists.rangernet.org/mailman/listinfo/rangernet
> >
> >
>
>
> _______________________________________________
>
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>
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_______________________________________________
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