You can use either place or corporate body Patricia. If you use place, use
the RDA form, e.g. (Arlington, Va.) not (Arlington, VA)
LC-PCC Policy Statement 6.27.1.9 covers additions to serials:
1. General. When creating a bibliographic or name authority record for a
serial, construct an authorized access point with a parenthetical qualifier
if the authorized access point is the same as the authorized access point of
another work.
2. Choice of qualifying term
a) When the first element of the authorized access point is a title and that
title is a "generic" title (i.e., it consists solely of an indication of
type of publication and/or periodicity, exclusive of articles, prepositions,
and conjunctions), use as the qualifier the body issuing or publishing the
serial. If more than one corporate body is associated with the work, choose
the body responsible for issuing the serial rather than the one only
publishing it. If multiple bodies are performing the same function,
generally choose the one named first.
EXAMPLE
130 $a Bulletin (American Dairy Products Institute)
130 $a Bulletin (British Columbia. Department of Mines and Petroleum
Resources)
130 $a Bulletin (Université libre de Bruxelles. Service de physique des
particules élémentaires)
130 $a Occasional paper (Australia. Bureau of Industry Economics)
130 $a Occasional paper (King’s College (University of London).
Department of Geography)
130 $a Occasional paper (Spark M. Matsunaga Institute for Peace)
b) Other situations. Use judgment in determining the most appropriate
qualifier for the serial being cataloged. Possible qualifiers are given in
the list below; the listing is not prescriptive and is not in priority
order. If none of these qualifiers is appropriate, use any word(s) that will
serve to distinguish the serial from the other resource. Use more than one
qualifier if needed.
corporate body
date of publication
descriptive data elements (e.g., edition statement, carrier type)
place of publication
If choosing the date of publication, use the date of publication (not a date
from the chronological designation) of the first issue published or the
earliest issue in hand, in that order of preference.
If choosing the place of publication and the serial is published in more
than one place, choose as the qualifying term a place in this order of
preference: the place that would be named first in the bibliographic record
as the place of publication for the first part published, the first-named
place of publication on the earliest part for which a place is known, or the
first-named place of publication on the earliest part in hand. If the name
of the local place has changed, use in the qualifier the name the place had
at the time the first/earliest issue was published.
3. Form of qualifying term
a) Corporate body. Use the authorized access point.
EXAMPLE
130 $a Special report (Northern Illinois University. Center for Southeast
Asian Studies)
130 $a Occasional publication (Popular Archaeology (Firm))
b) Place of publication. Use the authorized access point minus any cataloger’s
addition; record the name of the larger place preceded by a comma.
EXAMPLE
130 $a African primary texts (Madison, Wis.)
130 $a Rural development studies (Uppsala, Sweden)
130 $a New age journal (Brighton, Boston, Mass.)
c) Multiple qualifiers. If more than one qualifier is needed, separate the
qualifiers with a space-colon-space within one set of parentheses.
Exception: if one of the qualifiers is "(Series)," give that qualifier first
and enclose that word in its own set of parentheses.
EXAMPLE
130 $a Bulletin (Canadian Association of University Teachers : 1973)
130 $a Washington gazette (Washington, D.C. : Daily)
130 $a WP (Series) (United States. Bureau of the Census)
4. Change in qualifier
a) Body used as qualifier
i) If the name of the body changes or the body is no longer involved with
the serial, create a new record for the serial.
EXAMPLE
130 $a Monograph series (American Bar Association. Special Committee on
Alternative Means of Dispute Resolution)
130 $a Monograph series (American Bar Association. Special Committee on
Dispute Resolution)
ii) If the authorized access point on the one name authority record is
revised, do not create a new record for the serial. Change the form of name
in the qualifier, as necessary, to match the authorized access point in the
name authority record.
EXAMPLE
130 $a _______________ (Instytut belaruskaĭ kul´tury (Minsk, Byelorussian
S.S.R.))
would be changed to
130 $a _______________ (Instytut belaruskaĭ kul´tury (Minsk, Belarus))
b) Place used as qualifier
i) If the serial "moves" to another city, do not create a new record. In the
bibliographic record, add information about the change in place of
publication.
ii) If the name of the place changes and a separate name authority record is
created for that name, do not create a new record for the serial/series. Do
not change the qualifier.
iii) If the authorized access point on the one name authority record is
revised, do not create a new record for the serial. Change the form of name
in the qualifier, as necessary, to match the authorized access point in the
name authority record.
EXAMPLE
130 $a _______________ (Kinshasa, Zaire)
would be changed to
130 $a _______________ (Kinshasa, Congo)
c) Other qualifiers. If the information used as qualifier changes in form or
fact, do not create a new record. In the bibliographic record, add
information if appropriate.
EXAMPLE
130 $a ______________ (Middle Atlantic edition)
Current issues labeled as "Mid-Atlantic edition"
Incidentally, you can access the LC-PCC Policy Statements in the RDA Toolkit
for free. You don't need a subscription to the Toolkit to view the policy
statements.
Adam Schiff
University of Washington Libraries
-----Original Message-----
From: FOGLER, PATRICIA A GS-11 USAF AETC AUL/LTSC
Sent: Tuesday, December 10, 2013 6:47 AM
To: RDA-L@LISTSERV.LAC-BAC.GC.CA
Subject: [RDA-L] addition to authorized access point for serial title
I'm cataloging a serial title "Exceptional release" currently published by
the Logistics Officer Association. We have print holdings for 2009-2012,
when it went to web-only (I believe, I'm still confirming that). I am
working on the print title record at the moment.
I didn't think this was a fairly typical name but lo, I find in OCLC a
serial of the same title (but different focus/topic) published at our Gunter
Annex (across town) back in the 1940s. We cannot find any holdings locally
despite our symbol on the OCLC record. There is a feeling that someone
might have looked at the title & ignored the publication information when
adding the holdings, but that is another story.
Thus I am needing an addition to the 130 authorized access point for my
title. The title in hand has been published by the Logistics Officer
Association in Arlington, VA since 1999 and would be how our patrons would
look for it.
Prior to that, it was published by the Maintenance Officer Association of
Springfield, VA between 1983-1999 as best I can determine through their
online archive.
When constructing the 130, do I need to use the first agency or location or
may I use the current one?
I'm contemplating the following variations:
Exceptional release (Logistics Officer Association)
Exceptional release (Arlington, VA)
Exceptional release (Maintenance Officer Association)
Exceptional release (Springfield, Va)
Unfortunately right now our office copy of "RDA and serials cataloging" is
on the loose.
I'd appreciate any pointers on this 130.
//SIGNED//
Patricia Fogler
Chief, Cataloging Section (AUL/LTSC)
Muir S. Fairchild Research Information Center
DSN 493-2135 Comm (334) 953-2135
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