Re: [board-discuss] Travel Expenses
Hello Italo, Italo Vignoli wrote on 2013-01-29 14:29: I will travel to Oman in midi February, for the Free Open Source Software Conference (http://fossc-oman.net/). Flight and lodging are covered by the organization, but I will incur in some expenses for local transportation (mostly taxis) and meals. In addition, I will spend the following amounts for my trip to the US in late March, based on a thorough research of the least expensive options: sorry for my late reply, and thanks so much for all your activity! I assume you are talking about the decision # 20121220-01 from https://wiki.documentfoundation.org/TDF/BoD_Decisions, right? (budget of 2,000 € for Italo Vignoli's trip to POSSCON and LibrePlanet) So, for the Oman trip there has been no budget approved at all so far, it is only for POSSCON and LibrePlanet, as far as I can so. For the ease of voting, I propose to: 1. Vote on having a budget of 2.500 € in total for your trips to POSSCON, LibrePlanet and FOSSC Oman, 2. thereby revoking decision # 20121220-01 Did I get this right, does this make sense, or did I miss some requests? Please confirm, then we can start voting. ;) Florian
Re: [board-discuss] Travel Expenses
On 2/13/13 5:37 PM, Florian Effenberger wrote: I assume you are talking about the decision # 20121220-01 from https://wiki.documentfoundation.org/TDF/BoD_Decisions, right? (budget of 2,000 € for Italo Vignoli's trip to POSSCON and LibrePlanet) Yes. So, for the Oman trip there has been no budget approved at all so far, it is only for POSSCON and LibrePlanet, as far as I can so. For the ease of voting, I propose to: OMAN should be mostly covered, although I have discovered by digging into the country website that I might be asked to pay for the enry VISA (around 40 Euro, but this is not clear), plus I will have to cover taxi transfers and meals, and I do not know - because I did not get answers to my questions - to which extent the organization covers them (might be all covered, but I will discover it once there). The US trip could prove more expensive than planned because of taxes on lodging, which are difficult to understand as they are not shown on the hotel rates, and other possible extras. I have booked hotels different from the event suggested ones, as I have found cheaper options (but unfortunately not so cheap). I hope to spend the lowest figure, of course, but I prefer to ask in advance than to create a problem afterwards. 1. Vote on having a budget of 2.500 € in total for your trips to POSSCON, LibrePlanet and FOSSC Oman, 2. thereby revoking decision # 20121220-01 Did I get this right, does this make sense, or did I miss some requests? Please confirm, then we can start voting. ;) I confirm, and I will abstain from the vote for obvious reasons. -- Italo Vignoli - italo.vign...@gmail.com mob +39.348.5653829 - VoIP 5316...@messagenet.it skype italovignoli - gtalk italo.vign...@gmail.com
Re: [board-discuss] Travel Expenses
Hi Italo, On Tue, 2013-01-29 at 14:29 +0100, Italo Vignoli wrote: Of course, I will incur is some additional expenses for fuel and meals which could unfortunately exceed the approved budget of Euro 2,000. I therefore ask the BoD to approve an additional budget of Euro 500 to cover expenses for fuel, transportations and meals incurred during the two trips. Seems very reasonable to me - thanks for spending the time on Evangelism ! :-) +1 ATB, Michael. -- michael.me...@suse.com , Pseudo Engineer, itinerant idiot
Re: [board-discuss] Travel Expenses
Italo Vignoli wrote: I therefore ask the BoD to approve an additional budget of Euro 500 to cover expenses for fuel, transportations and meals incurred during the two trips. +1 -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] Travel Expenses Reimbursement Policy
Hello, Jean Weber wrote on 2012-06-19 23:31: I would think that the policy should say something like only the cost of low-cost economy airfare will be reimbursed; if travellers choose a more expensive fare, they will be responsible for the difference in cost and similar for the cost of accommodation. it's indeed a problem of calculating that. Thorsten, are there any tax-limitations we need to consider, is this possible at all (independent from whether we want this or not)? Florian -- Florian Effenberger, Chairman of the Board Tel: +49 8341 99660880 | Mobile: +49 151 14424108 The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] Travel Expenses Reimbursement Policy
Florian Effenberger wrote: Jean Weber wrote on 2012-06-19 23:31: I would think that the policy should say something like only the cost of low-cost economy airfare will be reimbursed; if travellers choose a more expensive fare, they will be responsible for the difference in cost and similar for the cost of accommodation. it's indeed a problem of calculating that. Thorsten, are there any tax-limitations we need to consider, is this possible at all (independent from whether we want this or not)? The limitations are that we're not supposed to pay 'benefits' to members. Reasonable travel costs incurred by members on a trip on behalf of TDF are of course reimbursable upon board approval. The policy though states that TDF will reimburse or pay the cost... ...of the lowest coach class fare - which I read that TDF does not insist on you actually booking coach. Norbert's remark is of course valid - so it's best to agree on a sum beforehand, instead of haggling over that after the fact. HTH, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgptg56PLGnd8.pgp Description: PGP signature
Re: [board-discuss] Travel Expenses Reimbursement Policy
On 27 Jun 2012, at 15:40, Thorsten Behrens wrote: The policy though states that TDF will reimburse or pay the cost... ...of the lowest coach class fare - which I read that TDF does not insist on you actually booking coach. Of course, that statement is almost meaningless in today's air travel market. There is no objective way to identify the lowest coach class fare for a given journey. The market is dynamic and global; the price can change hourly; there are no historical records; the prices available to you depend on your booking system anyway. As written the statement helps no-one and merely creates uncertainty for everyone involved, including TDF. It would be better to say: TDF will reimburse or pay the cost of your flight on condition you commit to using the lowest cost coach fare reasonably available to you if that's what you mean, or TDF will contribute to your air travel costs an amount no more than the lowest-cost coach fare it would be reasonable to buy, as agreed in advance with the Board or its nominated agent if you actually are happy to contribute towards higher cost fares. S. -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[board-discuss] Travel Expenses Reimbursement Policy
The Travel Expenses Reimbursement Policy (http://wiki.documentfoundation.org/TDF/Policies/Travel) appears to say that if one chooses not to fly the cheapest way, or chooses to stay at an expensive hotel, then no reimbursement at all will be allowed. I would think that the policy should say something like only the cost of low-cost economy airfare will be reimbursed; if travellers choose a more expensive fare, they will be responsible for the difference in cost and similar for the cost of accommodation. --Jean
Re: [board-discuss] Travel Expenses Reimbursement Policy
On Tue, Jun 19, 2012 at 4:31 PM, Jean Weber jeanwe...@gmail.com wrote: The Travel Expenses Reimbursement Policy (http://wiki.documentfoundation.org/TDF/Policies/Travel) appears to say that if one chooses not to fly the cheapest way, or chooses to stay at an expensive hotel, then no reimbursement at all will be allowed. I would think that the policy should say something like only the cost of low-cost economy airfare will be reimbursed; That open the doors to 'what _is_ the cheapest fare' ? what degree of reasonableness should be applied ( the 'cheapest' fare could entail 3 stop and an overnight lay-over... and cheapest _when_ ?... on a typical flight there are more fare than there are seat on the plane...) I think the trick is to get approval _before_ the fact with a 'budgeted cost'... and reimbursement would be 'up-to' and approved sum. Norbert
