Re: User-configurable time-based mail deletion in specific folders
Hi, A bit late to the party, but I just ran into some docs that say that protonmail has a sieve extension that supports this: https://proton.me/support/sieve-advanced-custom-filters#managing-expiration. I'm not finding any source code though... Kind regards, Tom On 25-02-2024 17:14, Aki Tuomi via dovecot wrote: Hi! You could return from userdb namespace/foo/mailbox/bar/autoexpunge=15d to set per-user per-mailbox retention policies. Aki On 25/02/2024 10:38 EET Rupert Gallagher via dovecot wrote: Things like this should be done locally on the Mailclient (MUA), IMHO. If you are a company, then you must delete old e-mails automatically, by GDPR law. Original Message On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been wondering about if Dovecot has a feature that would allow users to > setup a rule for a given folder, that mails older than X days should be > deleted? > Or is > this something that would need to be done by an external script? Yes. It goes beyond of what I expect from an IMAP server. > I have looked a bit at autoexpunge, and while the basic feature looks to be > what I need, it doesn't seem to be configurable down to a specific folder on a > single user. Things like this should be done locally on the Mailclient (MUA), IMHO. Steven -- https://steven.varco.ch/ https://www.tech-island.com/ ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org Things like this should be done locally on the Mailclient (MUA), IMHO. If you are a company, then you must delete old e-mails automatically, by GDPR law. Original Message On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been wondering about if Dovecot has a feature that would allow users to > setup a rule for a given folder, that mails older than X days should be > deleted? > Or is > this something that would need to be done by an external script? Yes. It goes beyond of what I expect from an IMAP server. > I have looked a bit at autoexpunge, and while the basic feature looks to be > what I need, it doesn't seem to be configurable down to a specific folder on a > single user. Things like this should be done locally on the Mailclient (MUA), IMHO. Steven - - https://steven.varco.ch/ https://www.tech-island.com/ ___ dovecot mailing list - - dovecot@dovecot.org To unsubscribe send an email to dovecot- le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Re: User-configurable time-based mail deletion in specific folders
This is not a legal forum. My advice is to read the original GDPR law. The UK- GDPR is not GDPR. The original question was how to delete mails after a specified amount of time. Let us stay on the tecnical side, and leave the legal masturbation to lawyers. Original Message On Feb 28, 2024, 12:50, Tim Dickson via dovecot < dovecot@dovecot.org> wrote: Agreed, although it doesn't apply to sending emails from non European citizens, only mailboxes containing European citizens' emails. It's only enforceable if the citizenship of the holder of the mailbox is known. However, the assertion that if you are a company you are required to delete old emails automatically according to GDPR is not correct. In the UK which was aligned with the European GDPR there is no such requirement; in fact, for accounting and some legal reasons you are required to keep records for 6-7years, so if those records eg orders, are emails or attachments in emails they should be kept. https://www.ionos.co.uk/startupguide/grow-your-business/retention- periods-for-business-records/ (the email retention section) It is probably more an individual company policy using GDPR as an "excuse". That is very commonly used as a reason why a company can or cannot do something, regardless of the actual GDPR law. In this case, probably to keep user's mail boxes down to a sensible size, although based on the above info, they may be breaking other laws by deleting emails. You can look up the actual gdpr requirements if you are interested. the uk version is here https://ico.org.uk/for-organisations/uk-gdpr- guidance-and-resources/data-protection-principles/a-guide-to-the- data-protection-principles/the-principles/storage-limitation/ which show you can keep data as emails as long as you want, providing you have a reason. regards, Tim On 28/02/2024 09:38, Rupert Gallagher via dovecot wrote: >> First, dovecot is a global product, where not every company has to take care > about european nonense laws > > Not true. > > If you are a non-European company with European customers, then you are subject > to GDPR law. > > > > Original Message > On Feb 25, 2024, 16:35, Steven Varco < dovecot@bbs.varco.ch> wrote: > > > Am 25.02.2024 um 09:38 schrieb Rupert Gallagher via dovecot > dovecot.org>: > > >> Things like this should be done locally on the > Mailclient (MUA), IMHO. > > If you are a company, then you must > delete old e-mails automatically, by GDPR > law. In this case it > comes back to that this is better done by an external script. First, > dovecot is a global product, where not every company has to take care > about european nonense laws. : P Second, I would not want dovecot to > become a „fullsize all in one solution for everything“ (like MS > Exchange). I like the concept of doing one thing only, but doing this > good. Steven > > > --- - Original Message > On Feb 21, > 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: > >> Am > 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been > > wondering about if Dovecot has a feature that would allow users to > > setup a > rule for a given folder, that mails older than X days > should be > deleted? > Or > is > this something that would need to be > done by an external script? Yes. It > goes beyond of what I expect > from an IMAP server. > I have looked a bit at > autoexpunge, and > while the basic feature looks to be > what I need, it doesn't > seem > to be configurable down to a specific folder on a > single user. > Things > like this should be done locally on the Mailclient (MUA), > IMHO. Steven - > - https://steven.varco.ch/ https://www.tech- > island.com/ > ___ dovecot > mailing list - > - dovecot@dovecot.org To unsubscribe send an email > to dovecot-le...@dovecot.org > > > ___ > dovecot mailing > list -- dovecot@dovecot.org > To unsubscribe send an email to > dovecot-le...@dovecot.org > ___ dovecot mailing list > -- dovecot@dovecot.org To unsubscribe send an email to dovecot- > le...@dovecot.org > > ___ > dovecot mailing list -- dovecot@dovecot.org > To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot- le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Re: User-configurable time-based mail deletion in specific folders
Agreed, although it doesn't apply to sending emails from non European citizens, only mailboxes containing European citizens' emails. It's only enforceable if the citizenship of the holder of the mailbox is known. However, the assertion that if you are a company you are required to delete old emails automatically according to GDPR is not correct. In the UK which was aligned with the European GDPR there is no such requirement; in fact, for accounting and some legal reasons you are required to keep records for 6-7years, so if those records eg orders, are emails or attachments in emails they should be kept. https://www.ionos.co.uk/startupguide/grow-your-business/retention-periods-for-business-records/ (the email retention section) It is probably more an individual company policy using GDPR as an "excuse". That is very commonly used as a reason why a company can or cannot do something, regardless of the actual GDPR law. In this case, probably to keep user's mail boxes down to a sensible size, although based on the above info, they may be breaking other laws by deleting emails. You can look up the actual gdpr requirements if you are interested. the uk version is here https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/data-protection-principles/a-guide-to-the-data-protection-principles/the-principles/storage-limitation/ which show you can keep data as emails as long as you want, providing you have a reason. regards, Tim On 28/02/2024 09:38, Rupert Gallagher via dovecot wrote: First, dovecot is a global product, where not every company has to take care about european nonense laws Not true. If you are a non-European company with European customers, then you are subject to GDPR law. Original Message On Feb 25, 2024, 16:35, Steven Varco < dovecot@bbs.varco.ch> wrote: > Am 25.02.2024 um 09:38 schrieb Rupert Gallagher via dovecot dovecot.org>: > > >> Things like this should be done locally on the Mailclient (MUA), IMHO. > > If you are a company, then you must delete old e-mails automatically, by GDPR > law. In this case it comes back to that this is better done by an external script. First, dovecot is a global product, where not every company has to take care about european nonense laws. :P Second, I would not want dovecot to become a „fullsize all in one solution for everything“ (like MS Exchange). I like the concept of doing one thing only, but doing this good. Steven > > > Original Message > On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: > >> Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been > wondering about if Dovecot has a feature that would allow users to > setup a > rule for a given folder, that mails older than X days should be > deleted? > Or > is > this something that would need to be done by an external script? Yes. It > goes beyond of what I expect from an IMAP server. > I have looked a bit at > autoexpunge, and while the basic feature looks to be > what I need, it doesn't > seem to be configurable down to a specific folder on a > single user. Things > like this should be done locally on the Mailclient (MUA), IMHO. Steven - > - https://steven.varco.ch/ https://www.tech- island.com/ > ___ dovecot mailing list - > - dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org > > ___ > dovecot mailing list -- dovecot@dovecot.org > To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot- le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Re: User-configurable time-based mail deletion in specific folders
> First, dovecot is a global product, where not every company has to take care about european nonense laws Not true. If you are a non-European company with European customers, then you are subject to GDPR law. Original Message On Feb 25, 2024, 16:35, Steven Varco < dovecot@bbs.varco.ch> wrote: > Am 25.02.2024 um 09:38 schrieb Rupert Gallagher via dovecot dovecot.org>: > > >> Things like this should be done locally on the Mailclient (MUA), IMHO. > > If you are a company, then you must delete old e-mails automatically, by GDPR > law. In this case it comes back to that this is better done by an external script. First, dovecot is a global product, where not every company has to take care about european nonense laws. :P Second, I would not want dovecot to become a „fullsize all in one solution for everything“ (like MS Exchange). I like the concept of doing one thing only, but doing this good. Steven > > > Original Message > On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: > >> Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been > wondering about if Dovecot has a feature that would allow users to > setup a > rule for a given folder, that mails older than X days should be > deleted? > Or > is > this something that would need to be done by an external script? Yes. It > goes beyond of what I expect from an IMAP server. > I have looked a bit at > autoexpunge, and while the basic feature looks to be > what I need, it doesn't > seem to be configurable down to a specific folder on a > single user. Things > like this should be done locally on the Mailclient (MUA), IMHO. Steven - > - https://steven.varco.ch/ https://www.tech- island.com/ > ___ dovecot mailing list - > - dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org > > ___ > dovecot mailing list -- dovecot@dovecot.org > To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot- le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Re: User-configurable time-based mail deletion in specific folders
> Am 25.02.2024 um 16:58 schrieb William Edwards via dovecot > : > >> >> Op 25 feb 2024 om 16:51 heeft Steven Varco het >> volgende geschreven: >> >> Am 25.02.2024 um 09:38 schrieb Rupert Gallagher via dovecot : Things like this should be done locally on the Mailclient (MUA), IMHO. >>> >>> If you are a company, then you must delete old e-mails automatically, by >>> GDPR >>> law. >> >> In this case it comes back to that this is better done by an external script. >> >> First, dovecot is a global product, where not every company has to take care >> about european nonense laws. :P > > Ouch. GDPR is objectively not nonsense. I forgot to write that this is my (humble) opinion. Personally, if write an email to anyone I don’t care what happens with that mail and how long it is stored. If I would care, I would not write that email. OT: Beyond that I also hate clicking on „accept cookies“ on any f*cking web page I visit. It is something that I could just as good set in my browsers cookie saving policy, if I cared. Steven ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Re: Fw: User-configurable time-based mail deletion in specific folders
Hi! You could return from userdb namespace/foo/mailbox/bar/autoexpunge=15d to set per-user per-mailbox retention policies. Aki On 25/02/2024 10:38 EET Rupert Gallagher via dovecot wrote: Things like this should be done locally on the Mailclient (MUA), IMHO. If you are a company, then you must delete old e-mails automatically, by GDPR law. Original Message On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been wondering about if Dovecot has a feature that would allow users to > setup a rule for a given folder, that mails older than X days should be > deleted? > Or is > this something that would need to be done by an external script? Yes. It goes beyond of what I expect from an IMAP server. > I have looked a bit at autoexpunge, and while the basic feature looks to be > what I need, it doesn't seem to be configurable down to a specific folder on a > single user. Things like this should be done locally on the Mailclient (MUA), IMHO. Steven -- https://steven.varco.ch/ https://www.tech-island.com/ ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org Things like this should be done locally on the Mailclient (MUA), IMHO. If you are a company, then you must delete old e-mails automatically, by GDPR law. Original Message On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been wondering about if Dovecot has a feature that would allow users to > setup a rule for a given folder, that mails older than X days should be > deleted? > Or is > this something that would need to be done by an external script? Yes. It goes beyond of what I expect from an IMAP server. > I have looked a bit at autoexpunge, and while the basic feature looks to be > what I need, it doesn't seem to be configurable down to a specific folder on a > single user. Things like this should be done locally on the Mailclient (MUA), IMHO. Steven - - https://steven.varco.ch/ https://www.tech-island.com/ ___ dovecot mailing list - - dovecot@dovecot.org To unsubscribe send an email to dovecot- le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Re: User-configurable time-based mail deletion in specific folders
> Op 25 feb 2024 om 16:51 heeft Steven Varco het > volgende geschreven: > > >>> Am 25.02.2024 um 09:38 schrieb Rupert Gallagher via dovecot >>> : >>> >>> >>> Things like this should be done locally on the Mailclient (MUA), IMHO. >> >> If you are a company, then you must delete old e-mails automatically, by GDPR >> law. > > In this case it comes back to that this is better done by an external script. > > First, dovecot is a global product, where not every company has to take care > about european nonense laws. :P Ouch. GDPR is objectively not nonsense. > Second, I would not want dovecot to become a „fullsize all in one solution > for everything“ (like MS Exchange). I like the concept of doing one thing > only, but doing this good. > > Steven > > >> >> >> Original Message >>> On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: >>> >>> Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been >> wondering about if Dovecot has a feature that would allow users to > setup a >> rule for a given folder, that mails older than X days should be > deleted? > >> Or >> is > this something that would need to be done by an external script? Yes. It >> goes beyond of what I expect from an IMAP server. > I have looked a bit at >> autoexpunge, and while the basic feature looks to be > what I need, it >> doesn't >> seem to be configurable down to a specific folder on a > single user. Things >> like this should be done locally on the Mailclient (MUA), IMHO. Steven - >> - https://steven.varco.ch/ https://www.tech-island.com/ >> ___ dovecot mailing list - >> - dovecot@dovecot.org To unsubscribe send an email to >> dovecot-le...@dovecot.org >> >> ___ >> dovecot mailing list -- dovecot@dovecot.org >> To unsubscribe send an email to dovecot-le...@dovecot.org > > ___ > dovecot mailing list -- dovecot@dovecot.org > To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Re: User-configurable time-based mail deletion in specific folders
> Am 25.02.2024 um 09:38 schrieb Rupert Gallagher via dovecot > : > > >> Things like this should be done locally on the Mailclient (MUA), IMHO. > > If you are a company, then you must delete old e-mails automatically, by GDPR > law. In this case it comes back to that this is better done by an external script. First, dovecot is a global product, where not every company has to take care about european nonense laws. :P Second, I would not want dovecot to become a „fullsize all in one solution for everything“ (like MS Exchange). I like the concept of doing one thing only, but doing this good. Steven > > > Original Message > On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: > >> Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been > wondering about if Dovecot has a feature that would allow users to > setup a > rule for a given folder, that mails older than X days should be > deleted? > > Or > is > this something that would need to be done by an external script? Yes. It > goes beyond of what I expect from an IMAP server. > I have looked a bit at > autoexpunge, and while the basic feature looks to be > what I need, it doesn't > seem to be configurable down to a specific folder on a > single user. Things > like this should be done locally on the Mailclient (MUA), IMHO. Steven - > - https://steven.varco.ch/ https://www.tech-island.com/ > ___ dovecot mailing list - > - dovecot@dovecot.org To unsubscribe send an email to > dovecot-le...@dovecot.org > > ___ > dovecot mailing list -- dovecot@dovecot.org > To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Fw: User-configurable time-based mail deletion in specific folders
> Things like this should be done locally on the Mailclient (MUA), IMHO. If you are a company, then you must delete old e-mails automatically, by GDPR law. Original Message On Feb 21, 2024, 23:25, Steven Varco < dovecot@bbs.varco.ch> wrote: > Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been wondering about if Dovecot has a feature that would allow users to > setup a rule for a given folder, that mails older than X days should be > deleted? > Or is > this something that would need to be done by an external script? Yes. It goes beyond of what I expect from an IMAP server. > I have looked a bit at autoexpunge, and while the basic feature looks to be > what I need, it doesn't seem to be configurable down to a specific folder on a > single user. Things like this should be done locally on the Mailclient (MUA), IMHO. Steven - - https://steven.varco.ch/ https://www.tech-island.com/ ___ dovecot mailing list - - dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
Re: User-configurable time-based mail deletion in specific folders
> Am 21.02.2024 um 21:25 schrieb Peter Reinhold : > > Hi > I have been wondering about if Dovecot has a feature that would allow users to > setup a rule for a given folder, that mails older than X days should be > deleted? > Or is > this something that would need to be done by an external script? Yes. It goes beyond of what I expect from an IMAP server. > I have looked a bit at autoexpunge, and while the basic feature looks to be > what I need, it doesn't seem to be configurable down to a specific folder on a > single user. Things like this should be done locally on the Mailclient (MUA), IMHO. Steven -- https://steven.varco.ch/ https://www.tech-island.com/ ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
User-configurable time-based mail deletion in specific folders
Hi I have been wondering about if Dovecot has a feature that would allow users to setup a rule for a given folder, that mails older than X days should be deleted? Or is this something that would need to be done by an external script? I have looked a bit at autoexpunge, and while the basic feature looks to be what I need, it doesn't seem to be configurable down to a specific folder on a single user. -- Peter Reinhold ___ dovecot mailing list -- dovecot@dovecot.org To unsubscribe send an email to dovecot-le...@dovecot.org
