Generating lists for review - SOLVED
Hi again Thanks yet again to all who replied. After testing the different approaches the following was the winner: (Credits go to Bob Lies and Tonya McKee who came up with similar brilliant solutions) 1. Create a new Marker. I chose to call it "Reviewer". 2. For each topic (in my case about 400), insert a marker with the reviewer as marker text. Include a semicolon after each reviewer. You can insert multiple reviewers in each marker. Separate with semicolon. John Smith: John Doe:;John Smith: 3. From the book file, add an "Index of Markers" including the new Reviewer marker only. I chose to add the IOM as the first chapter in the book. However in order not to mess-up the page numbering I made sure that the first "real" chapter in the book started on page 1. NOTE: It took a couple of minutes until the FM book actually noticed that there was a new marker available. I imagine it would be possible to speed up the "detection" of the marker by closing and opening all files in the book, including the book file. 4. On the Reference page of the IOM file, replace the variable definition of the default ReviewerIOM paragraph format from <$pagenum> to <$paratext> <$pagenum> This means that the topic will be listed in the index. I also included a tab in the paragraph format reviwererIOM paragraph format, The tab was included between <$paratext> and <$pagenum> 5. On the Reference page of the IOM file, replace the comma in the SeparatorsIOM line of text with a soft return (shift-Enter) and remove the leading space before the 1: 1, 2-3 1 2-3 6. On the Reference page of the IOM file, hide the GroupTitlesIOM paragraph format. I tried to remove it but I failed. :-) It just reappeared. I solved this by setting the font color to white. (quick and very dirty) 7. To make the IOM look nice, edit the master pages as well. I changed the page size of the IOM. It does not have to look like the rest of the book as it is not part of it. 8. Update the paragraph formats level1IOM and level2IOM to your liking. 9. The result looks like this when I am done: John Smith Topic A ..4 Topic B ..6 Topic C ..7 John Doe Topic A ..4 Topic D ..8 Topic E ..9 And this is exactly what I was looking for. And finally I quote Bob Lies: "The disadvantage of any such method is the effort to add the markers. The advantage is there are tools for managing markers, including the built-in search/replace that would allow you to locate and change the name of reviewer as project personnel changes." And I might add yet another advantage - a pretty happy bunch of reviewers! Best Regards /Henrik
Generating lists for review - SOLVED
Hi again Thanks yet again to all who replied. After testing the different approaches the following was the winner: (Credits go to Bob Lies and Tonya McKee who came up with similar brilliant solutions) 1. Create a new Marker. I chose to call it "Reviewer". 2. For each topic (in my case about 400), insert a marker with the reviewer as marker text. Include a semicolon after each reviewer. You can insert multiple reviewers in each marker. Separate with semicolon. John Smith: John Doe:;John Smith: 3. From the book file, add an "Index of Markers" including the new Reviewer marker only. I chose to add the IOM as the first chapter in the book. However in order not to mess-up the page numbering I made sure that the first "real" chapter in the book started on page 1. NOTE: It took a couple of minutes until the FM book actually noticed that there was a new marker available. I imagine it would be possible to speed up the "detection" of the marker by closing and opening all files in the book, including the book file. 4. On the Reference page of the IOM file, replace the variable definition of the default ReviewerIOM paragraph format from <$pagenum> to <$paratext> <$pagenum> This means that the topic will be listed in the index. I also included a tab in the paragraph format reviwererIOM paragraph format, The tab was included between <$paratext> and <$pagenum> 5. On the Reference page of the IOM file, replace the comma in the SeparatorsIOM line of text with a soft return (shift-Enter) and remove the leading space before the 1: 1, 2-3 1 2-3 6. On the Reference page of the IOM file, hide the GroupTitlesIOM paragraph format. I tried to remove it but I failed. :-) It just reappeared. I solved this by setting the font color to white. (quick and very dirty) 7. To make the IOM look nice, edit the master pages as well. I changed the page size of the IOM. It does not have to look like the rest of the book as it is not part of it. 8. Update the paragraph formats level1IOM and level2IOM to your liking. 9. The result looks like this when I am done: John Smith Topic A ..4 Topic B ..6 Topic C ..7 John Doe Topic A ..4 Topic D ..8 Topic E ..9 And this is exactly what I was looking for. And finally I quote Bob Lies: "The disadvantage of any such method is the effort to add the markers. The advantage is there are tools for managing markers, including the built-in search/replace that would allow you to locate and change the name of reviewer as project personnel changes." And I might add yet another advantage - a pretty happy bunch of reviewers! Best Regards /Henrik ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Generating lists for review
Thanks to all that replied. Now we have to sit down to see which stratgy that will help us the best Best Regards /Henrik
RE: Generating lists for review
Thanks to all that replied. Now we have to sit down to see which stratgy that will help us the best Best Regards /Henrik ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Generating lists for review
Hi Rick, The docs are unstructured. Best Regards /Henrik -Original Message- From: Rick Quatro [mailto:frameexp...@truevine.net] Sent: m?ndag den 26 juni 2006 14:24 To: Evanth, Henrik; framers at FrameUsers.com Subject: Re: Generating lists for review Hi Henrik, Are your documents structured or unstructured? Thanks. Rick Quatro Carmen Publishing 585-659-8267 www.frameexpert.com Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. Best Regards /Henrik ___
Generating lists for review
Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. Best Regards /Henrik
Generating lists for review
You can use LOM for condition tags. Another bene of using condition tags is that if you have more than one reviewer for a topic, you can apply more than one condition tag to the heading, which you can't do if you use paragraph formats. And, as long as you set all the conditions to show without condition indicators, it wouldn't affect the final output to the customer. Rene Stephenson eNovative Solutions, Inc. -Original Message- From: framers-bounces+rinnie1=yahoo@lists.frameusers.com [mailto:framers-bounces+rinnie1=yahoo.com at lists.frameusers.com] On Behalf Of Grant Hogarth Sent: Monday, June 26, 2006 11:22 AM To: Evanth, Henrik Cc: framers at FrameUsers.com Subject: RE: Generating lists for review To expand on this.. I generate 2 books... One that is "What the Customer Sees", and one that has individual chapters for: * Author's Notes (things I need to check/fix/do) * Integrator Notes (things that my downstream writers need to check (such as paths, UI, etc.) * Changed (added/deleted/rewritten) Text notes,, including changed graphics. * List of all graphics * List of all markers (save hypertext) -- useful for seeing the ones that got tagged incorrectly) * Change Note. Overview of large things that have changed (Sort-of a "What's New" for the app/doc, plus any changes I may have made in terms of new pgf formats, char formats, etc.) You could easily add 4 more LOMS (you will have to rename each to get a distinguishable new one), one for each reviewer. Then just tell the reviewers to look at only their notes. Grant ___ Grant Hogarth Senior Technical Writer Equis International - A Reuters Company TZ: Mountain (GMT -7) (t) +1 801 270 3180 | (o) +1 801 265 9996| (f) +1 801 265 3999 Get the latest news at Reuters.com -Original Message- From: framers-bounces+grant.hogarth=reuters@lists.frameusers.com [mailto:framers-bounces+grant.hogarth=reuters.com at lists.frameusers.com] On Behalf Of Stuart Rogers Sent: Monday, June 26, 2006 8:58 AM To: Evanth, Henrik Cc: framers at FrameUsers.com Subject: Re: Generating lists for review Evanth, Henrik wrote: > Hi All, > I have a review problem. I have a user guide with hundreds and > hundreds of topics like this: > > Topic a > Topic b > Topic c > Topic d > etc > > Reviewer A should review topics a, c, etc. > Reviewer B should review topics a, b, d, etc. > > Now I want to make it easier for the reviewers and I want to make a > list of which topics to review, as all topics are not of interest to > all reviewers. > I want to auto-generate this list and hopefully this could be possible > using the FM functionality of creating lists or indexes. The idea is > that FM in some way can identify topic header on a ceratin page and > list it under the correct heading/reviewer in the generated list or > generated index. The review list should look something like this: > > Reviewer A: > Topic a, page 2 > Topic c, page 4 > etc. > > Reviewer B: > Topic a, page 2 > Topic b, page 3 > Topic d, page 5 > etc. > > Reviewer A knows exactly which topics to review, etc. > > Anyone tried this with FM? Is it possible? Do I have to look into > scripting to solve this? I am pretty sure that you have to do some > initial work by defining who should define each topic, (using > markers?, conditional text?, variables?), but in the end I really > would like this to be automated. I'm not sure whether the number of reviewers makes this practical or not, but you could simply create a series of topic heading tags that are identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A, B, or C. Go through your document and tag each topic with one of the new pgf tags. Then generate a temporary TOC for each reviewer, set up to include only their specific tag. Your *real* TOC would be set up to include all the tags. (To make sure you haven't missed any topics, generate a TOC including only your existing tag -- it'll be blank if you've properly retagged all topics, or will hyperlink to any you've missed.) HTH, -- Stuart Rogers Technical Communicator Phoenix Geophysics Limited Toronto, ON, Canada +1 (416) 491-7340 x 325 srogers phoenix-geophysics com "The modern conservative is engaged in one of man's oldest exercises in moral philosophy; that is, the search for a superior moral justification for selfishness." John Kenneth Galbraith, 1908-2006 "The smartest export Canada ever sent to the United States." Get Firefox! http://tinyurl.com/8q9c5 ___ You are currently subscribed to Framers as Grant.Hogarth at reuters.com. Send list messages to framers at lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscribe at lists.frameusers.co
Generating lists for review
Evanth, Henrik wrote: > Hi All, > I have a review problem. I have a user guide with hundreds and hundreds > of topics like this: > > Topic a > Topic b > Topic c > Topic d > etc > > Reviewer A should review topics a, c, etc. > Reviewer B should review topics a, b, d, etc. > > Now I want to make it easier for the reviewers and I want to make a list > of which topics to review, as all topics are not of interest to all > reviewers. > I want to auto-generate this list and hopefully this could be possible > using the FM functionality of creating lists or indexes. The idea is > that FM in some way can identify topic header on a ceratin page and list > it under the correct heading/reviewer in the generated list or generated > index. The review list should look something like this: > > Reviewer A: > Topic a, page 2 > Topic c, page 4 > etc. > > Reviewer B: > Topic a, page 2 > Topic b, page 3 > Topic d, page 5 > etc. > > Reviewer A knows exactly which topics to review, etc. > > Anyone tried this with FM? Is it possible? Do I have to look into > scripting to solve this? I am pretty sure that you have to do some > initial work by defining who should define each topic, (using markers?, > conditional text?, variables?), but in the end I really would like this > to be automated. I'm not sure whether the number of reviewers makes this practical or not, but you could simply create a series of topic heading tags that are identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A, B, or C. Go through your document and tag each topic with one of the new pgf tags. Then generate a temporary TOC for each reviewer, set up to include only their specific tag. Your *real* TOC would be set up to include all the tags. (To make sure you haven't missed any topics, generate a TOC including only your existing tag -- it'll be blank if you've properly retagged all topics, or will hyperlink to any you've missed.) HTH, -- Stuart Rogers Technical Communicator Phoenix Geophysics Limited Toronto, ON, Canada +1 (416) 491-7340 x 325 srogers phoenix-geophysics com "The modern conservative is engaged in one of man's oldest exercises in moral philosophy; that is, the search for a superior moral justification for selfishness." John Kenneth Galbraith, 1908-2006 "The smartest export Canada ever sent to the United States." Get Firefox! http://tinyurl.com/8q9c5
RE: Generating lists for review
You can use LOM for condition tags. Another bene of using condition tags is that if you have more than one reviewer for a topic, you can apply more than one condition tag to the heading, which you can't do if you use paragraph formats. And, as long as you set all the conditions to show without condition indicators, it wouldn't affect the final output to the customer. Rene Stephenson eNovative Solutions, Inc. -Original Message- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Grant Hogarth Sent: Monday, June 26, 2006 11:22 AM To: Evanth, Henrik Cc: framers@FrameUsers.com Subject: RE: Generating lists for review To expand on this.. I generate 2 books... One that is "What the Customer Sees", and one that has individual chapters for: * Author's Notes (things I need to check/fix/do) * Integrator Notes (things that my downstream writers need to check (such as paths, UI, etc.) * Changed (added/deleted/rewritten) Text notes,, including changed graphics. * List of all graphics * List of all markers (save hypertext) -- useful for seeing the ones that got tagged incorrectly) * Change Note. Overview of large things that have changed (Sort-of a "What's New" for the app/doc, plus any changes I may have made in terms of new pgf formats, char formats, etc.) You could easily add 4 more LOMS (you will have to rename each to get a distinguishable new one), one for each reviewer. Then just tell the reviewers to look at only their notes. Grant ___ Grant Hogarth Senior Technical Writer Equis International - A Reuters Company TZ: Mountain (GMT -7) (t) +1 801 270 3180 | (o) +1 801 265 9996| (f) +1 801 265 3999 Get the latest news at Reuters.com -Original Message- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Stuart Rogers Sent: Monday, June 26, 2006 8:58 AM To: Evanth, Henrik Cc: framers@FrameUsers.com Subject: Re: Generating lists for review Evanth, Henrik wrote: > Hi All, > I have a review problem. I have a user guide with hundreds and > hundreds of topics like this: > > Topic a > Topic b > Topic c > Topic d > etc > > Reviewer A should review topics a, c, etc. > Reviewer B should review topics a, b, d, etc. > > Now I want to make it easier for the reviewers and I want to make a > list of which topics to review, as all topics are not of interest to > all reviewers. > I want to auto-generate this list and hopefully this could be possible > using the FM functionality of creating lists or indexes. The idea is > that FM in some way can identify topic header on a ceratin page and > list it under the correct heading/reviewer in the generated list or > generated index. The review list should look something like this: > > Reviewer A: > Topic a, page 2 > Topic c, page 4 > etc. > > Reviewer B: > Topic a, page 2 > Topic b, page 3 > Topic d, page 5 > etc. > > Reviewer A knows exactly which topics to review, etc. > > Anyone tried this with FM? Is it possible? Do I have to look into > scripting to solve this? I am pretty sure that you have to do some > initial work by defining who should define each topic, (using > markers?, conditional text?, variables?), but in the end I really > would like this to be automated. I'm not sure whether the number of reviewers makes this practical or not, but you could simply create a series of topic heading tags that are identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A, B, or C. Go through your document and tag each topic with one of the new pgf tags. Then generate a temporary TOC for each reviewer, set up to include only their specific tag. Your *real* TOC would be set up to include all the tags. (To make sure you haven't missed any topics, generate a TOC including only your existing tag -- it'll be blank if you've properly retagged all topics, or will hyperlink to any you've missed.) HTH, -- Stuart Rogers Technical Communicator Phoenix Geophysics Limited Toronto, ON, Canada +1 (416) 491-7340 x 325 srogers phoenix-geophysics com "The modern conservative is engaged in one of man's oldest exercises in moral philosophy; that is, the search for a superior moral justification for selfishness." John Kenneth Galbraith, 1908-2006 "The smartest export Canada ever sent to the United States." Get Firefox! http://tinyurl.com/8q9c5 ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/grant.hogarth%40reut ers.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info. T
Generating lists for review
Perhaps a generated alphabetic list of markers could be used. Place a marker (choose a type) at the beginning of each topic containing the reviewer's name. Or rethink your production process. Perhaps you should produce files with one topic per file and build custom books for each reviewer. Or even not create books but manage each file/topic lifecycle individually. Eric L. Dunn Senior Technical Writer ___ This e-mail communication (and any attachment/s) may contain confidential or privileged information and is intended only for the individual(s) or entity named above and to others who have been specifically authorized to receive it. If you are not the intended recipient, please do not read, copy, use or disclose the contents of this communication to others. Please notify the sender that you have received this e-mail in error by reply e-mail, and delete the e-mail subsequently. Please note that in order to protect the security of our information systems an AntiSPAM solution is in use and will browse through incoming emails. Thank you. _ Ce message (ainsi que le(s) fichier/s), transmis par courriel, peut contenir des renseignements confidentiels ou prot?g?s et est destin? ? l?usage exclusif du destinataire ci-dessus. Toute autre personne est par les pr?sentes avis?e qu?il est strictement interdit de le diffuser, le distribuer ou le reproduire. Si vous l?avez re?u par inadvertance, veuillez nous en aviser et d?truire ce message. Veuillez prendre note qu'une solution antipollupostage (AntiSPAM) est utilis?e afin d'assurer la s?curit? de nos systems d'information et qu'elle fur?tera les courriels entrant. Merci. _
Generating lists for review
To expand on this.. I generate 2 books... One that is "What the Customer Sees", and one that has individual chapters for: * Author's Notes (things I need to check/fix/do) * Integrator Notes (things that my downstream writers need to check (such as paths, UI, etc.) * Changed (added/deleted/rewritten) Text notes,, including changed graphics. * List of all graphics * List of all markers (save hypertext) -- useful for seeing the ones that got tagged incorrectly) * Change Note. Overview of large things that have changed (Sort-of a "What's New" for the app/doc, plus any changes I may have made in terms of new pgf formats, char formats, etc.) You could easily add 4 more LOMS (you will have to rename each to get a distinguishable new one), one for each reviewer. Then just tell the reviewers to look at only their notes. Grant ___ Grant Hogarth Senior Technical Writer Equis International - A Reuters Company TZ: Mountain (GMT -7) (t) +1 801 270 3180 | (o) +1 801 265 9996| (f) +1 801 265 3999 Get the latest news at Reuters.com -Original Message- From: framers-bounces+grant.hogarth=reuters@lists.frameusers.com [mailto:framers-bounces+grant.hogarth=reuters.com at lists.frameusers.com] On Behalf Of Stuart Rogers Sent: Monday, June 26, 2006 8:58 AM To: Evanth, Henrik Cc: framers at FrameUsers.com Subject: Re: Generating lists for review Evanth, Henrik wrote: > Hi All, > I have a review problem. I have a user guide with hundreds and > hundreds of topics like this: > > Topic a > Topic b > Topic c > Topic d > etc > > Reviewer A should review topics a, c, etc. > Reviewer B should review topics a, b, d, etc. > > Now I want to make it easier for the reviewers and I want to make a > list of which topics to review, as all topics are not of interest to > all reviewers. > I want to auto-generate this list and hopefully this could be possible > using the FM functionality of creating lists or indexes. The idea is > that FM in some way can identify topic header on a ceratin page and > list it under the correct heading/reviewer in the generated list or > generated index. The review list should look something like this: > > Reviewer A: > Topic a, page 2 > Topic c, page 4 > etc. > > Reviewer B: > Topic a, page 2 > Topic b, page 3 > Topic d, page 5 > etc. > > Reviewer A knows exactly which topics to review, etc. > > Anyone tried this with FM? Is it possible? Do I have to look into > scripting to solve this? I am pretty sure that you have to do some > initial work by defining who should define each topic, (using > markers?, conditional text?, variables?), but in the end I really > would like this to be automated. I'm not sure whether the number of reviewers makes this practical or not, but you could simply create a series of topic heading tags that are identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A, B, or C. Go through your document and tag each topic with one of the new pgf tags. Then generate a temporary TOC for each reviewer, set up to include only their specific tag. Your *real* TOC would be set up to include all the tags. (To make sure you haven't missed any topics, generate a TOC including only your existing tag -- it'll be blank if you've properly retagged all topics, or will hyperlink to any you've missed.) HTH, -- Stuart Rogers Technical Communicator Phoenix Geophysics Limited Toronto, ON, Canada +1 (416) 491-7340 x 325 srogers phoenix-geophysics com "The modern conservative is engaged in one of man's oldest exercises in moral philosophy; that is, the search for a superior moral justification for selfishness." John Kenneth Galbraith, 1908-2006 "The smartest export Canada ever sent to the United States." Get Firefox! http://tinyurl.com/8q9c5 ___ You are currently subscribed to Framers as Grant.Hogarth at reuters.com. Send list messages to framers at lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscribe at lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/grant.hogarth%40reut ers.com Send administrative questions to lisa at frameusers.com. Visit http://www.frameusers.com/ for more resources and info. To find out more about Reuters visit www.about.reuters.com Any views expressed in this message are those of the individual sender, except where the sender specifically states them to be the views of Reuters Ltd.
Generating lists for review
Hi Henrik, You could apply a condition format for each reviewer to the topic head. Then you would have a FrameScript script that would go through the topics and compile a list of topics for each reviewer. I can't think of a way to do this with FrameMaker's own features. Rick Quatro Carmen Publishing 585-659-8267 www.frameexpert.com Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. Best Regards /Henrik
Generating lists for review
Hi Henrik, Are your documents structured or unstructured? Thanks. Rick Quatro Carmen Publishing 585-659-8267 www.frameexpert.com Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. Best Regards /Henrik ___
RE: Generating lists for review
To expand on this.. I generate 2 books... One that is "What the Customer Sees", and one that has individual chapters for: * Author's Notes (things I need to check/fix/do) * Integrator Notes (things that my downstream writers need to check (such as paths, UI, etc.) * Changed (added/deleted/rewritten) Text notes,, including changed graphics. * List of all graphics * List of all markers (save hypertext) -- useful for seeing the ones that got tagged incorrectly) * Change Note. Overview of large things that have changed (Sort-of a "What's New" for the app/doc, plus any changes I may have made in terms of new pgf formats, char formats, etc.) You could easily add 4 more LOMS (you will have to rename each to get a distinguishable new one), one for each reviewer. Then just tell the reviewers to look at only their notes. Grant ___ Grant Hogarth Senior Technical Writer Equis International - A Reuters Company TZ: Mountain (GMT -7) (t) +1 801 270 3180 | (o) +1 801 265 9996| (f) +1 801 265 3999 Get the latest news at Reuters.com -Original Message- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Stuart Rogers Sent: Monday, June 26, 2006 8:58 AM To: Evanth, Henrik Cc: framers@FrameUsers.com Subject: Re: Generating lists for review Evanth, Henrik wrote: > Hi All, > I have a review problem. I have a user guide with hundreds and > hundreds of topics like this: > > Topic a > Topic b > Topic c > Topic d > etc > > Reviewer A should review topics a, c, etc. > Reviewer B should review topics a, b, d, etc. > > Now I want to make it easier for the reviewers and I want to make a > list of which topics to review, as all topics are not of interest to > all reviewers. > I want to auto-generate this list and hopefully this could be possible > using the FM functionality of creating lists or indexes. The idea is > that FM in some way can identify topic header on a ceratin page and > list it under the correct heading/reviewer in the generated list or > generated index. The review list should look something like this: > > Reviewer A: > Topic a, page 2 > Topic c, page 4 > etc. > > Reviewer B: > Topic a, page 2 > Topic b, page 3 > Topic d, page 5 > etc. > > Reviewer A knows exactly which topics to review, etc. > > Anyone tried this with FM? Is it possible? Do I have to look into > scripting to solve this? I am pretty sure that you have to do some > initial work by defining who should define each topic, (using > markers?, conditional text?, variables?), but in the end I really > would like this to be automated. I'm not sure whether the number of reviewers makes this practical or not, but you could simply create a series of topic heading tags that are identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A, B, or C. Go through your document and tag each topic with one of the new pgf tags. Then generate a temporary TOC for each reviewer, set up to include only their specific tag. Your *real* TOC would be set up to include all the tags. (To make sure you haven't missed any topics, generate a TOC including only your existing tag -- it'll be blank if you've properly retagged all topics, or will hyperlink to any you've missed.) HTH, -- Stuart Rogers Technical Communicator Phoenix Geophysics Limited Toronto, ON, Canada +1 (416) 491-7340 x 325 srogers phoenix-geophysics com "The modern conservative is engaged in one of man's oldest exercises in moral philosophy; that is, the search for a superior moral justification for selfishness." John Kenneth Galbraith, 1908-2006 "The smartest export Canada ever sent to the United States." Get Firefox! http://tinyurl.com/8q9c5 ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/grant.hogarth%40reut ers.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info. To find out more about Reuters visit www.about.reuters.com Any views expressed in this message are those of the individual sender, except where the sender specifically states them to be the views of Reuters Ltd. ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Re: Generating lists for review
Evanth, Henrik wrote: Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. I'm not sure whether the number of reviewers makes this practical or not, but you could simply create a series of topic heading tags that are identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A, B, or C. Go through your document and tag each topic with one of the new pgf tags. Then generate a temporary TOC for each reviewer, set up to include only their specific tag. Your *real* TOC would be set up to include all the tags. (To make sure you haven't missed any topics, generate a TOC including only your existing tag -- it'll be blank if you've properly retagged all topics, or will hyperlink to any you've missed.) HTH, -- Stuart Rogers Technical Communicator Phoenix Geophysics Limited Toronto, ON, Canada +1 (416) 491-7340 x 325 srogers phoenix-geophysics com "The modern conservative is engaged in one of man's oldest exercises in moral philosophy; that is, the search for a superior moral justification for selfishness." John Kenneth Galbraith, 1908-2006 "The smartest export Canada ever sent to the United States." Get Firefox! http://tinyurl.com/8q9c5 ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Re: Generating lists for review
Perhaps a generated alphabetic list of markers could be used. Place a marker (choose a type) at the beginning of each topic containing the reviewer's name. Or rethink your production process. Perhaps you should produce files with one topic per file and build custom books for each reviewer. Or even not create books but manage each file/topic lifecycle individually. Eric L. Dunn Senior Technical Writer ___ This e-mail communication (and any attachment/s) may contain confidential or privileged information and is intended only for the individual(s) or entity named above and to others who have been specifically authorized to receive it. If you are not the intended recipient, please do not read, copy, use or disclose the contents of this communication to others. Please notify the sender that you have received this e-mail in error by reply e-mail, and delete the e-mail subsequently. Please note that in order to protect the security of our information systems an AntiSPAM solution is in use and will browse through incoming emails. Thank you. _ Ce message (ainsi que le(s) fichier/s), transmis par courriel, peut contenir des renseignements confidentiels ou protégés et est destiné à l?usage exclusif du destinataire ci-dessus. Toute autre personne est par les présentes avisée qu?il est strictement interdit de le diffuser, le distribuer ou le reproduire. Si vous l?avez reçu par inadvertance, veuillez nous en aviser et détruire ce message. Veuillez prendre note qu'une solution antipollupostage (AntiSPAM) est utilisée afin d'assurer la sécurité de nos systems d'information et qu'elle furètera les courriels entrant. Merci. _ ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Re: Generating lists for review
Hi Henrik, You could apply a condition format for each reviewer to the topic head. Then you would have a FrameScript script that would go through the topics and compile a list of topics for each reviewer. I can't think of a way to do this with FrameMaker's own features. Rick Quatro Carmen Publishing 585-659-8267 www.frameexpert.com Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. Best Regards /Henrik ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
RE: Generating lists for review
Hi Rick, The docs are unstructured. Best Regards /Henrik -Original Message- From: Rick Quatro [mailto:[EMAIL PROTECTED] Sent: måndag den 26 juni 2006 14:24 To: Evanth, Henrik; framers@FrameUsers.com Subject: Re: Generating lists for review Hi Henrik, Are your documents structured or unstructured? Thanks. Rick Quatro Carmen Publishing 585-659-8267 www.frameexpert.com Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. Best Regards /Henrik ___ ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Re: Generating lists for review
Hi Henrik, Are your documents structured or unstructured? Thanks. Rick Quatro Carmen Publishing 585-659-8267 www.frameexpert.com Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. Best Regards /Henrik ___ ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Generating lists for review
Hi All, I have a review problem. I have a user guide with hundreds and hundreds of topics like this: Topic a Topic b Topic c Topic d etc Reviewer A should review topics a, c, etc. Reviewer B should review topics a, b, d, etc. Now I want to make it easier for the reviewers and I want to make a list of which topics to review, as all topics are not of interest to all reviewers. I want to auto-generate this list and hopefully this could be possible using the FM functionality of creating lists or indexes. The idea is that FM in some way can identify topic header on a ceratin page and list it under the correct heading/reviewer in the generated list or generated index. The review list should look something like this: Reviewer A: Topic a, page 2 Topic c, page 4 etc. Reviewer B: Topic a, page 2 Topic b, page 3 Topic d, page 5 etc. Reviewer A knows exactly which topics to review, etc. Anyone tried this with FM? Is it possible? Do I have to look into scripting to solve this? I am pretty sure that you have to do some initial work by defining who should define each topic, (using markers?, conditional text?, variables?), but in the end I really would like this to be automated. Best Regards /Henrik ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
