subject:"\[LegacyUG\] Reports for General Notes"

Re: [LegacyUG] Reports for General Notes

2020-01-11 Thread Debbie Medeiros

Thank you everyone. I finally figured it out with all your help.
Debbie

On Sun, Jan 5, 2020 at 7:06 PM Cathy Pinner  wrote:

> Debbie,
>
> PDFs should be included in the Media File List provided you have checked
> to include the items they are linked to. For example, if they're linked
> to Source Detail, then make sure Source citation detail is checked.
> They are listed after the Image files are listed under a Header Document
> Filenames.
>
> Note PDFs will not be included if you choose to Print a Scrapbook. Only
> Picture files are included in that.
>
> Cathy
> > Debbie Medeiros 
> > Monday, 6 January 2020 4:49 AM
> > Cathy, I was able to get the general notes done with your direction,
> > but I'm having problems with the media files. Some of my files are
> > jpeg and others are pdf. It doesn't look like the pdf files are
> > showing up on the print preview. Under the picture scrapbook options,
> > I have checked off include picture files and document files.
> > Hopefully, I will be able to figure it out.
> >
> > Thank you for your help.
> > Debbie
> >
> >
> >
> > Cathy Pinner 
> > Sunday, 5 January 2020 8:46 AM
> > Debbie
> > To see all General Notes.
> > Do a Detailed Search (Search > Find > Detailed Search tab
> > for
> > IndividualNotes-GeneralNot equal to[enter nothing]
> > That will create a Search List of everyone who has General Notes.
> > In the Search list click the Options button then Print if you are
> > using Legacy 9. In earlier versions you'll see a Print button.
> > Customise the Print so that it includes General Notes and any other
> > data you want. (This time in the list of field you can include you'll
> > find "General Notes")
> >
> > To see all Media captions and descriptions.
> > Go to Reports > Other Reports > Scrapbook.
> > Choose what media you want and then click the Print Media File List
> > button and you will see there are more options re what to print,
> > including the caption and description.
> > To change the caption and descriptions you'll need to go to each Media
> > Gallery or use the Picture Centre. If an image has been attached more
> > than once, I don't think editing the caption etc there will change it
> > everywhere it is already attached. However if you are adding caption
> > etc in the Picture Centre BEFORE attaching the image to anything, then
> > the same caption etc will be included when you attach using the
> > Picture Centre.
> > You can carry the caption etc from one Media Gallery and add to
> > another Gallery by right clicking on the relevant media item and
> > choosing Copy. This uses the Legacy Media Clipboard and you can go to
> > another Gallery, right click an empty space and choose Paste to paste
> > media item together with its caption etc.
> >
> > Don't forget to click and read the Help on each screen when you need
> > to know more about that part of the program.
> >
> > Cathy
> >
> >
> > Debbie Medeiros 
> > Sunday, 5 January 2020 4:11 AM
> > Hi,
> >
> > Does anyone know if you can run a report with the information that is
> > in all the Notes General section? I want to see how I have put the
> > notes in for everyone in the database, so I can be consistent.
> > I also want to run a report with the media gallery under Display
> > Picture to find how I put in the Caption, Date and Description
> > information.
> >
> > Thank you for any help you can provide.
> > Debbie
> >
> >
>
>
> --
>
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> LegacyUserGroup@legacyusers.com
> To manage your subscription and unsubscribe
> http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com
> Archives at:
> http://www.mail-archive.com/legacyusergroup@legacyusers.com/
>
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Re: [LegacyUG] Reports for General Notes

2020-01-05 Thread Cathy Pinner


Debbie,

PDFs should be included in the Media File List provided you have checked 
to include the items they are linked to. For example, if they're linked 
to Source Detail, then make sure Source citation detail is checked.
They are listed after the Image files are listed under a Header Document 
Filenames.


Note PDFs will not be included if you choose to Print a Scrapbook. Only 
Picture files are included in that.


Cathy

Debbie Medeiros 
Monday, 6 January 2020 4:49 AM
Cathy, I was able to get the general notes done with your direction, 
but I'm having problems with the media files. Some of my files are 
jpeg and others are pdf. It doesn't look like the pdf files are 
showing up on the print preview. Under the picture scrapbook options, 
I have checked off include picture files and document files. 
Hopefully, I will be able to figure it out.


Thank you for your help.
Debbie



Cathy Pinner 
Sunday, 5 January 2020 8:46 AM
Debbie
To see all General Notes.
Do a Detailed Search (Search > Find > Detailed Search tab
for
Individual    Notes-General    Not equal to    [enter nothing]
That will create a Search List of everyone who has General Notes.
In the Search list click the Options button then Print if you are 
using Legacy 9. In earlier versions you'll see a Print button.
Customise the Print so that it includes General Notes and any other 
data you want. (This time in the list of field you can include you'll 
find "General Notes")


To see all Media captions and descriptions.
Go to Reports > Other Reports > Scrapbook.
Choose what media you want and then click the Print Media File List 
button and you will see there are more options re what to print, 
including the caption and description.
To change the caption and descriptions you'll need to go to each Media 
Gallery or use the Picture Centre. If an image has been attached more 
than once, I don't think editing the caption etc there will change it 
everywhere it is already attached. However if you are adding caption 
etc in the Picture Centre BEFORE attaching the image to anything, then 
the same caption etc will be included when you attach using the 
Picture Centre.
You can carry the caption etc from one Media Gallery and add to 
another Gallery by right clicking on the relevant media item and 
choosing Copy. This uses the Legacy Media Clipboard and you can go to 
another Gallery, right click an empty space and choose Paste to paste 
media item together with its caption etc.


Don't forget to click and read the Help on each screen when you need 
to know more about that part of the program.


Cathy


Debbie Medeiros 
Sunday, 5 January 2020 4:11 AM
Hi,

Does anyone know if you can run a report with the information that is 
in all the Notes General section? I want to see how I have put the 
notes in for everyone in the database, so I can be consistent.
I also want to run a report with the media gallery under Display 
Picture to find how I put in the Caption, Date and Description 
information.


Thank you for any help you can provide.
Debbie





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Re: [LegacyUG] Reports for General Notes

2020-01-05 Thread Chris Hill

Hi Debbie

You need to be aware about the differences between .JPG and .PDF files,
since they are designed for different tasks.

A JPG file is simply a scan of an image, from a camera or a scan. As such
it is easy to include it within a report since all that is needed is to
convert it to a printable form and position it on a page.

A PDF file is much more complex having been designed as a method to convert
a printable form into a document, from which it can be printed on any
printer. As such it will include both text and images, spread over multiple
pages. That throws multiple problems in imbedding it into a report - how
can you place a multi-page report within the middle of a report.

Most cases you would use a JPG for images, as a scan or photo. A PDF would
be used for an existing report, which you would then merge into a new
report, either by merging it into a newly generated PDF report or by
printing it and combining it with a print from a new report.

Regards

Chris

>From my Motorola G6+

On Sun, 5 Jan 2020, 20:50 Debbie Medeiros,  wrote:

> Cathy, I was able to get the general notes done with your direction, but
> I'm having problems with the media files. Some of my files are jpeg and
> others are pdf. It doesn't look like the pdf files are showing up on the
> print preview. Under the picture scrapbook options, I have checked off
> include picture files and document files. Hopefully, I will be able to
> figure it out.
>
> Thank you for your help.
> Debbie
>
> On Sat, Jan 4, 2020 at 7:47 PM Cathy Pinner  wrote:
>
>> Debbie
>> To see all General Notes.
>> Do a Detailed Search (Search > Find > Detailed Search tab
>> for
>> IndividualNotes-GeneralNot equal to[enter nothing]
>> That will create a Search List of everyone who has General Notes.
>> In the Search list click the Options button then Print if you are using
>> Legacy 9. In earlier versions you'll see a Print button.
>> Customise the Print so that it includes General Notes and any other data
>> you want. (This time in the list of field you can include you'll find
>> "General Notes")
>>
>> To see all Media captions and descriptions.
>> Go to Reports > Other Reports > Scrapbook.
>> Choose what media you want and then click the Print Media File List
>> button and you will see there are more options re what to print,
>> including the caption and description.
>> To change the caption and descriptions you'll need to go to each Media
>> Gallery or use the Picture Centre. If an image has been attached more
>> than once, I don't think editing the caption etc there will change it
>> everywhere it is already attached. However if you are adding caption etc
>> in the Picture Centre BEFORE attaching the image to anything, then the
>> same caption etc will be included when you attach using the Picture
>> Centre.
>> You can carry the caption etc from one Media Gallery and add to another
>> Gallery by right clicking on the relevant media item and choosing Copy.
>> This uses the Legacy Media Clipboard and you can go to another Gallery,
>> right click an empty space and choose Paste to paste media item together
>> with its caption etc.
>>
>> Don't forget to click and read the Help on each screen when you need to
>> know more about that part of the program.
>>
>> Cathy
>>
>> > Debbie Medeiros 
>> > Sunday, 5 January 2020 4:11 AM
>> > Hi,
>> >
>> > Does anyone know if you can run a report with the information that is
>> > in all the Notes General section? I want to see how I have put the
>> > notes in for everyone in the database, so I can be consistent.
>> > I also want to run a report with the media gallery under Display
>> > Picture to find how I put in the Caption, Date and Description
>> > information.
>> >
>> > Thank you for any help you can provide.
>> > Debbie
>> >
>> >
>>
>>
>> --
>>
>> LegacyUserGroup mailing list
>> LegacyUserGroup@legacyusers.com
>> To manage your subscription and unsubscribe
>> http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com
>> Archives at:
>> http://www.mail-archive.com/legacyusergroup@legacyusers.com/
>>
> --
>
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> LegacyUserGroup@legacyusers.com
> To manage your subscription and unsubscribe
> http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com
> Archives at:
> http://www.mail-archive.com/legacyusergroup@legacyusers.com/
>
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Re: [LegacyUG] Reports for General Notes

2020-01-05 Thread Dave Naylor


On 2020-01-05 3:49 p.m., Debbie Medeiros wrote:
I'm having problems with the media files. Some of my files are jpeg and 
others are pdf. It doesn't look like the pdf files are showing up on the 
print preview. Under the picture scrapbook options, I have checked off 
include picture files and document files. Hopefully, I will be able to 
figure it out.


If you download and install the free graphics program Irfanview along 
with its plugins you can use it to create graphic files (JPG and others) 
from your PDFs.  Likewise it can also be used to create PDFs from 
graphic files, but there are many more programs that do that.

Irfanview is an excellent program for editing graphic files.

Cheers! -- Dave N.
--
  David Naylor, Hamilton, Ontario, Canada
  HOTRUM/HARTRUM One-Name Study:
  
---

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Re: [LegacyUG] Reports for General Notes

2020-01-05 Thread Debbie Medeiros

Cathy, I was able to get the general notes done with your direction, but
I'm having problems with the media files. Some of my files are jpeg and
others are pdf. It doesn't look like the pdf files are showing up on the
print preview. Under the picture scrapbook options, I have checked off
include picture files and document files. Hopefully, I will be able to
figure it out.

Thank you for your help.
Debbie

On Sat, Jan 4, 2020 at 7:47 PM Cathy Pinner  wrote:

> Debbie
> To see all General Notes.
> Do a Detailed Search (Search > Find > Detailed Search tab
> for
> IndividualNotes-GeneralNot equal to[enter nothing]
> That will create a Search List of everyone who has General Notes.
> In the Search list click the Options button then Print if you are using
> Legacy 9. In earlier versions you'll see a Print button.
> Customise the Print so that it includes General Notes and any other data
> you want. (This time in the list of field you can include you'll find
> "General Notes")
>
> To see all Media captions and descriptions.
> Go to Reports > Other Reports > Scrapbook.
> Choose what media you want and then click the Print Media File List
> button and you will see there are more options re what to print,
> including the caption and description.
> To change the caption and descriptions you'll need to go to each Media
> Gallery or use the Picture Centre. If an image has been attached more
> than once, I don't think editing the caption etc there will change it
> everywhere it is already attached. However if you are adding caption etc
> in the Picture Centre BEFORE attaching the image to anything, then the
> same caption etc will be included when you attach using the Picture Centre.
> You can carry the caption etc from one Media Gallery and add to another
> Gallery by right clicking on the relevant media item and choosing Copy.
> This uses the Legacy Media Clipboard and you can go to another Gallery,
> right click an empty space and choose Paste to paste media item together
> with its caption etc.
>
> Don't forget to click and read the Help on each screen when you need to
> know more about that part of the program.
>
> Cathy
>
> > Debbie Medeiros 
> > Sunday, 5 January 2020 4:11 AM
> > Hi,
> >
> > Does anyone know if you can run a report with the information that is
> > in all the Notes General section? I want to see how I have put the
> > notes in for everyone in the database, so I can be consistent.
> > I also want to run a report with the media gallery under Display
> > Picture to find how I put in the Caption, Date and Description
> > information.
> >
> > Thank you for any help you can provide.
> > Debbie
> >
> >
>
>
> --
>
> LegacyUserGroup mailing list
> LegacyUserGroup@legacyusers.com
> To manage your subscription and unsubscribe
> http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com
> Archives at:
> http://www.mail-archive.com/legacyusergroup@legacyusers.com/
>
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Re: [LegacyUG] Reports for General Notes

2020-01-04 Thread Cathy Pinner


Debbie
To see all General Notes.
Do a Detailed Search (Search > Find > Detailed Search tab
for
Individual    Notes-General    Not equal to    [enter nothing]
That will create a Search List of everyone who has General Notes.
In the Search list click the Options button then Print if you are using 
Legacy 9. In earlier versions you'll see a Print button.
Customise the Print so that it includes General Notes and any other data 
you want. (This time in the list of field you can include you'll find 
"General Notes")


To see all Media captions and descriptions.
Go to Reports > Other Reports > Scrapbook.
Choose what media you want and then click the Print Media File List 
button and you will see there are more options re what to print, 
including the caption and description.
To change the caption and descriptions you'll need to go to each Media 
Gallery or use the Picture Centre. If an image has been attached more 
than once, I don't think editing the caption etc there will change it 
everywhere it is already attached. However if you are adding caption etc 
in the Picture Centre BEFORE attaching the image to anything, then the 
same caption etc will be included when you attach using the Picture Centre.
You can carry the caption etc from one Media Gallery and add to another 
Gallery by right clicking on the relevant media item and choosing Copy. 
This uses the Legacy Media Clipboard and you can go to another Gallery, 
right click an empty space and choose Paste to paste media item together 
with its caption etc.


Don't forget to click and read the Help on each screen when you need to 
know more about that part of the program.


Cathy


Debbie Medeiros 
Sunday, 5 January 2020 4:11 AM
Hi,

Does anyone know if you can run a report with the information that is 
in all the Notes General section? I want to see how I have put the 
notes in for everyone in the database, so I can be consistent.
I also want to run a report with the media gallery under Display 
Picture to find how I put in the Caption, Date and Description 
information.


Thank you for any help you can provide.
Debbie





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[LegacyUG] Reports for General Notes

2020-01-04 Thread Debbie Medeiros

Hi,

Does anyone know if you can run a report with the information that is in
all the Notes General section? I want to see how I have put the notes in
for everyone in the database, so I can be consistent.
I also want to run a report with the media gallery under Display Picture to
find how I put in the Caption, Date and Description information.

Thank you for any help you can provide.
Debbie
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Re: [LegacyUG] Reports for General Notes

Re: [LegacyUG] Reports for General Notes

Re: [LegacyUG] Reports for General Notes

Re: [LegacyUG] Reports for General Notes

Re: [LegacyUG] Reports for General Notes

Re: [LegacyUG] Reports for General Notes

[LegacyUG] Reports for General Notes

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