[MLO] Re: Custom flag autoformat assignment rules | Feature needed

[zelzvga]

You can add custom icons, then use the custom formatting rules. What am I 
missing?

On Thursday, April 25, 2019 at 1:06:03 PM UTC-5, MG wrote:
>
> Hi Michel,
>
> Thank you for your interest and reply.
>
> What I mean is that a feature enhancement would be, to include custom 
> flags into in-app list as we create them, so that one can create a rule to 
> assign such custom flags instead of the general purpose list icons, 
> according to rules conditions.
>
> BR
>
> M
>
>

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Re: [MLO] Re: Strange Behaviors: Shortcut to Clear Date/Context and Select a Day from Right-Click

[zelzvga]

This made me hunt down the discrepancies with MLO5 screenshots. 
The attached compilation shows the inconsistencies occur on Sun, Wed, Thu. 
This should be fixed.




On Wednesday, March 27, 2019 at 9:37:12 AM UTC-5, Wallace Gilbraith wrote:
>
> On Friday to Monday – T means Tuesday H means Thursday, E means NExt week
>
> On Tuesday-Wednesday – T means Thursday, E means Tuesday, X means NeXt week
>
>  
>
> There’s probably some other craziness at work too, but these are the ones 
> that fill my Swear Jar
>
>  
>
>  
>
>  
>
>  
>
> *From:* mylifeo...@googlegroups.com  <
> mylifeo...@googlegroups.com > *On Behalf Of *zel...@gmail.com 
> 
> *Sent:* 27 March 2019 13:09
> *To:* MyLifeOrganized >
> *Subject:* [MLO] Re: Strange Behaviors: Shortcut to Clear Date/Context 
> and Select a Day from Right-Click
>
>  
>
> My version uses [l] to "C*l*ear Date". X is Ne*x*t Week.
>
> Which days cause the shortcut to change?
>
> On Monday, March 25, 2019 at 8:08:21 PM UTC-5, David Timpe wrote:
>
> Yes
>
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>  
> 
> .
> For more options, visit https://groups.google.com/d/optout.
>

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[MLO] Re: Strange Behaviors: Shortcut to Clear Date/Context and Select a Day from Right-Click

[zelzvga]

My version uses [l] to "C*l*ear Date". X is Ne*x*t Week.
Which days cause the shortcut to change?

On Monday, March 25, 2019 at 8:08:21 PM UTC-5, David Timpe wrote:
>
> Yes

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[MLO] Re: Strange Behaviors: Shortcut to Clear Date/Context and Select a Day from Right-Click

[zelzvga]

Are you referring to the columns in the MLO5 main panes?

On Sunday, March 24, 2019 at 9:45:54 AM UTC-5, David Timpe wrote:
>
> When I right click the context field the short cut key to clear the 
> context is "X".
> When I right click start or due date field the short cut to clear the date 
> is "L".
>
> When I right click start or due date the short cut to select a day changes 
> depending on what day it is.  
> Sometimes Sunday is "U" and sometimes it is "S"
> Sometimes Saturday is "S" and sometimes it is "A"
> Sometimes Thursday is "T" and sometimes it is "U"
>
> Is there any way to make this behavior consistent?  
>

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[MLO] Re: Dark theme/dark mode for the Windows version

[zelzvga]

I am using it on Win10 x64 i5 8gb, runs 28 mg memory, 15-18% CPU.
There are AutoHotKey scripts that darken the screen *around *a window. I 
have tried to figure out how to reverse that so the window is selectively 
dimmed, no joy.

On Saturday, January 19, 2019 at 1:01:43 PM UTC-6, george wrote:
>
> Thanks for Windowtop. Trying out the Pro version trial now and looks very 
> useful. Helps out the eyes big time.
>
> Think my system is reasonably powerful but the CPU use is spiking when 
> using it though and the fan is kicking in. Generally I don't hear the fan 
> since I don't run any heavy applications. Looks like the application use 
> quite a bit of CPU resource in my system in order to repaint/change colors 
> to generate the dark mode on the fly. If the window is minimized, CPU use 
> is low but once maximized it goes up.
>
> Virustotal seem to indicate that it is safe when I scanned the the files 
> but there is a comment from May 2018 on Makeuseof mentioning cryptominer in 
> the files.   I hope that is not the case anymore. Developer says it is safe 
> in a reply to a youtube video comment. 
>
> Image below is running the Aqua theme.
>
>
> [image: MLO darkmode on Windowtop.png]
>
>
> [image: Windowtop CPU use.png]
>
> [image: System info.png]
>
>
>
>
> [image: Windowstop makeuseof.png]
>
>
>
> [image: Windowtop virustotal.png]
>
> [image: Windowtop virustotal zipfile.png]
>
>
>
>
>
>
>
>
>
>
>
>
> On Saturday, January 19, 2019 at 12:13:09 AM UTC-8, zel...@gmail.com 
> wrote:
>>
>> I have just run across WindowTop  which has a 
>> dark mode function and am running MLO5 in Win10 z64.
>>
>>
>>

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[MLO] Re: Dark theme/dark mode for the Windows version

[zelzvga]

I have just run across WindowTop  which has a dark 
mode function and am running MLO5 in Win10 z64.

On Tuesday, January 15, 2019 at 11:42:17 PM UTC-6, george wrote:
>
> Hi, 
>
> Is there a fully dark theme/dark mode available? 
>
> I know I can create new theme to change font color,background etc but what 
> I am looking for is a fully dark mode application like the Windows 10 file 
> explorer in dark mode. 
> View/Outline sidebar, properties panel, tab bar, Menu bar etc in dark 
> mode. 
>
> The whole application in dark mode. Please..
>
> Thanks.
>
> [image: Dark mode.png]
>
>

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[MLO] Re: Tracking Daily Activities to Encourage Habit Formation

[zelzvga]

Create a folder, say   *Habits*
Create a subtask -   *Habit template  *and set basic recurrence values

When you want to add a new habit - right click and choose Duplicate 
Task(s)/Ctrl-D
Rename the habit, tweak the Task Properties


On Wednesday, January 16, 2019 at 1:32:55 PM UTC-6, c.k. lester wrote:
>
> I'm certain there are recurring tasks I can set up to help me track habit 
> development. For example, let's say I want to get in the habit of drinking 
> a glass of water every morning. I would make it recurring, and I would be 
> able to check it off each morning as the activity is completed. The goal is 
> to eventually make the activity a habit and, therefore, no longer need the 
> reminder.
>
> How would I organize that? Should I set up a folder for these activities, 
> or maybe a context or ... what?
>
>

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[MLO] Re: Dark theme/dark mode for the Windows version

[zelzvga]

Seconded. On a big screen, MLO is giving me a tan even with darkening all 
the options.

On Tuesday, January 15, 2019 at 11:42:17 PM UTC-6, george wrote:
>
> Hi, 
>
> Is there a fully dark theme/dark mode available? 
>
> I know I can create new theme to change font color,background etc but what 
> I am looking for is a fully dark mode application like the Windows 10 file 
> explorer in dark mode. 
> View/Outline sidebar, properties panel, tab bar, Menu bar etc in dark 
> mode. 
>
> The whole application in dark mode. Please..
>
> Thanks.
>
> [image: Dark mode.png]
>
>

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Re: [MLO] Unauthorized Upgrade

[zelzvga]

I can find no listing of the features that are included. What are they?

On Thursday, January 10, 2019 at 9:06:36 AM UTC-6, imajeff wrote:
>
> I was confused too but only the added feature pack costs extra. Things 
> like choice entry with Google Assistant. When the trial ends you will still 
> have MLO 3 Pro working.
>
> On Wed, Jan 9, 2019, 23:08 Rich G  wrote:
>
>> I purchased MLO android v2 in the past.  It is now informing me that I 
>> have a limited number of days remaining on a new "trial" version 3 of MLO.  
>> Apparently MLO auto-upgraded to v3 and I would have to pay to use this new 
>> version of MLO.
>>
>> I did not consent to an upgrade path that would require me to pay 
>> additional money.
>>
>> Can someone please explain why I now have this "trial" version on my 
>> phone that I would have to pay for?
>>
>> What happens when my v3 trial runs out?  Will I automatically be 
>> downgraded to v2?
>>
>> Does this comply with Google's terms and conditions re: android apps?
>>
>> Thank you.
>>
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[MLO] Re: How to delete text tags?

[zelzvga]

I can only delete them by removing them from all tasks and then restarting 
MLO5.

On Wednesday, January 2, 2019 at 6:24:21 AM UTC-6, William Wang wrote:
>
> I have many text tags,but I don,t know how to delete text tags.
> Anybody knows how to delete text tags?Thanks.
>

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[MLO] Re: MyLifeOrganized 3 for Android is out! Watch the video presentation

[zelzvga]

Is a dark theme available?

On Tuesday, December 18, 2018 at 1:14:46 PM UTC-6, Alyona (MLO Support) 
wrote:
>
> The public beta-testing is over and it's time to announce the release of 
> the final version of MyLifeOrganized 3 for Android! 
>
> Watch the video presentation  and download 
> the new version from Google Play or our website.
>
> More information on our website 
> .
>

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[MLO] Re: How do purge large number of duplicated tasks.

[zelzvga]

Create a view with an advanced task filter on CreatedDateTime. Delete all 
those tasks.

On Wednesday, December 5, 2018 at 12:38:43 AM UTC-6, Gregory Biniowsky 
wrote:
>
> Hi people...
> For some reason my MLO program has created duplicates of many of my tasks. 
> This happened when I migrated to a new laptop. What I would like to know is 
> if there is a way to do a general search for all duplicate tasks, and then 
> have them deleted in one single operation.
> Please let me know. I would also appreciate some insite into why my MLO 
> created so many duplications in the first place.
> Thanks,
> Gregory
>

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[MLO] Re: Is it possible to have attachments in MLO tasks ?

[zelzvga]

   
   - Markdown (a slippery slope that should be quickly abandoned by the 
   developer IMO) 
   - file links

in the notes section?

In my personal experience, attaching random files of indeterminate size 
quickly makes a program unusable.

On Saturday, November 24, 2018 at 9:57:43 AM UTC-6, Sri wrote:
>
> Hi,
>
> I find it convenient in making notes related to tasks/subtasks in an 
> external editor.  Sometimes it might be intuitive to add pictures
> to give more information related to tasks.  So it makes sense in MLO 
> providing interface to an external applications.
>
> Is that something that MLO provides today ? Couldn't get any info related 
> to that as I searched for that in the doc or the options
> in the MLO app.
>
> Appreciate the clarification.
> Sri
>

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[MLO] Re: Copy contexts and information of date between 'sister' tasks

[zelzvga]

Or create a template of the task and use it when needed.

On Wednesday, July 25, 2018 at 11:59:41 PM UTC-5, Osvaldo Correa Sanchez 
wrote:
>
> Hi. I've looked for the following question, but I haven't found response. 
>
> I use many small tasks. When I receive a new task, I'm interested in 
> copying the contexts, date and periodicity of another task. 
> Is there is some way of copying contexts and information of date, of a 
> task to other one? 
>
> Both tasks are on the same level, are 'sisters', there's no relationship 
> father - son. The tasks come from e-mails. I don't duplicate tasks. 
>
> Thanks in advanced. 
> Lalo 
>

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[MLO] Re: INS key for new task doesn't work. Neither does alt + INS

[zelzvga]

Assuming we are talking about a vanilla PC, sounds like your keyboard codes 
have changed. This can happen with a new application, a new keyboard (or 
any input device), or at the OS level.

On Sunday, October 28, 2018 at 2:21:58 AM UTC-5, Renman2735 wrote:
>
>
> Thanks for that! 
>
> I checked out the hot key assignments and I see that is was assigned to 
> the INS key on my numeric keypad. So it's listed as "0" for new task and 
> "alt + 0" for my subtask. Yet this still does not work whether with num 
> lock on or off. 
>
> For some reason my INS key in the centre of the keyboard (the one bunched 
> with delete, home, end, page up, page down) doesn't seem to work. (The 
> other keys here do work though, e.g. pgup pgdn). 
>
> Anyone have some advice on what's happening here and how to rectify? The 
> old version of MLO had no issues with this. 
>
> Best regards!
>
> On Sunday, 28 October 2018 08:18:02 UTC+8, David Timpe wrote:
>>
>> Check your hot key assignments.
>
>

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[MLO] Re: Copy contexts and information of date between 'sister' tasks

[zelzvga]

Make a duplicate task and rename it.

On Wednesday, July 25, 2018 at 11:59:41 PM UTC-5, Osvaldo Correa Sanchez 
wrote:
>
> Hi. I've looked for the following question, but I haven't found response. 
>
> I use many small tasks. When I receive a new task, I'm interested in 
> copying the contexts, date and periodicity of another task. 
> Is there is some way of copying contexts and information of date, of a 
> task to other one? 
>
> Both tasks are on the same level, are 'sisters', there's no relationship 
> father - son. The tasks come from e-mails. I don't duplicate tasks. 
>
> Thanks in advanced. 
> Lalo 
>

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[MLO] Re: 150+ duplicated tasks

[zelzvga]

Glad I could help. 

A bit of trivia. MLO mostly calls the text that you see in the Outline and 
To-Do on the Main pane the Task *title*. As you found, it is called the 
*caption 
*in the Setup Advance filtering dialog. The other place I found it used is 
in the filtering option when you do a search.

On Wednesday, October 24, 2018 at 1:24:30 AM UTC-5, Eudaimon Dandaran wrote:
>
> Thank you Zel!  That did work for me.  After grouping by Creation Date and 
> sorting by Caption (didn't know it was called caption- oops!), I was able 
> to identify the date on which all the duplicates were created. Well, almost 
> all of them. I must have done something else that complicated things 
> further because there were some other duplicates on other dates, though 
> thankfully not very many.  And just to be on the safe side, I saved one set 
> of tasks in a folder called "Duplicated Tasks" and hid them from the to do 
> list while retaining and organizing the other set. Thanks so much!
> -Ed
>
> On Tuesday, October 16, 2018 at 1:45:25 AM UTC-4, zel...@gmail.com wrote:
>>
>> Have you tried creating a new view (sort task by name, e.g.) and then:
>>
>> Filter > Group & Sort > Sort tasks by > caption
>>
>>
>> On Monday, October 15, 2018 at 5:40:52 AM UTC-5, Eudaimon Dandaran wrote:
>>>
>>> I have 150+ duplicated tasks in my MLO Inbox and more in the rest of my 
>>> outline.  How this happened is not entirely clear to me and is a long 
>>> story, but it involves migrating to a new hard drive while retaining the 
>>> old one as an external drive, synchronization issues with OneDrive, and 
>>> exporting and importing an MLO file.  Not to mention two or three months of 
>>> neglecting the processing and organizing phases of GTD while continuing to 
>>> execute the capture part of it.
>>>
>>> In the first place, I tried to figure out how to sort the tasks in Inbox 
>>> view by task name but failed. I'd be happy enough spending the five or so 
>>> minutes it would take to just pick through the list and delete the 
>>> duplicates manually if anyone knows how this can be done.
>>>
>>> Given that I could not figure out how to sort tasks by name, I turned to 
>>> my old friend, Excel.  I consider myself a proficient Excel user but MLO 
>>> exports data in XML file format and I don't know anything about XML. That 
>>> said, I tried exporting the contents of my inbox to an Excel XML file and 
>>> then opening that file in Excel, sorting by task name and then by creation 
>>> date, and then using the remove duplicate function in Excel.  These steps 
>>> leave behind the tasks with their original creation dates.  When I hit 
>>> save, Excel warned that I would lose some formatting if I saved the file in 
>>> XML format and asked me to confirm this is what I wanted to do.  I hit yes 
>>> and closed the document.  When I tried importing the file in MLO, it said 
>>> something about an invalid file format.
>>>
>>> I exported the inbox anew and this time, only sorted the file and tried 
>>> saving it.  Got the formatting warning again and saved anyway.  Tried 
>>> importing the new file into MLO, got the same error message.  Next 
>>> iteration: exported the inbox, removed duplicates without sorting, tried 
>>> saving: same results.  Third iteration: tried saving as an .xlsx file but 
>>> couldn't import this into MLO.  Fourth iteration: tried saving as an MLO 
>>> XML file and opening this in Excel- couldn't.
>>>
>>> Not sure what else to do now besides either getting up to speed on using 
>>> XML in Excel or removing the duplicates manually. Any suggestions, whether 
>>> in terms of using Excel, MLO's functions by themselves, some other option I 
>>> haven't heard of...?  I'm a little afraid to hear that the solution is far 
>>> simpler than what I tried doing but would appreciate any help that can be 
>>> offered, humiliating or otherwise. :)
>>>
>>> Thank you,
>>> Eudaimon
>>>
>>

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[MLO] Re: Is there a way to print out the Hot Key list?

[zelzvga]

Thanks for the reply. In looking at your modifier key and key combination 
list, I saw Ctrl+Shift+@. How do you get @ on a Windows keyboard?

On Wednesday, October 24, 2018 at 10:35:55 AM UTC-5, Stéph wrote:
>
> Hello zel...
>
> I produced this a while ago, but I think I took the shortcut keys list 
> from the MLO manual (list of "hot keys"), whereas the hotkey list I took 
> from the Tools-Options-Hotkeys menu in MLO itself.  A lot of the 
> configurable hotkeys in the options list overwrite the default shortcut 
> keys, but not all of them do. So, in column H you can look at the default 
> values for the ones which get overwritten or you can filter out all the 
> default ones which are overwritten by your personal hotkey settings.
>
> The Line No. (column B) tells you what order these are listed in the 
> hotkey settings list and the shortcut key helpfile list, so you can re-sort 
> the Excel list to match.
>
> Hope that helps and doesn't add to the confusion. Remember, though, this 
> might not exactly match the current lists in MLO options and the help-file, 
> as I produced this quite a long time ago.
>
> Stéph
>
>
>
> On Wednesday, 24 October 2018 07:24:30 UTC+1, zel...@gmail.com wrote:
>>
>> I notice in the spreadsheet you break out the same modifier key with key 
>> combinations more than once and label them as part of either a "Hotkey" or 
>> "Shortcut keys" set. You have a column to note that some shorcut keys are 
>> "Superseded by hotkey setting". I'm not sure I understand this duality.
>>
>>
>>
>> On Tuesday, October 2, 2018 at 10:55:37 AM UTC-5, Stéph wrote:
>>>
>>> Here's a list I created. It's a little incomplete, at little out of date 
>>> and it include changes I made to some of the hotkey settings.
>>>
>>> It doesn't have recent additions like Alt-Z (expand/collapse properties 
>>> pane), Alt-Q (toggle Markdown note formatting) and Ctrl-i (insert a tab 
>>> character at the cursor position).
>>>
>>> Still, it may be a useful starting point for you.
>>>
>>> Stéphane
>>>
>>>
>>> On Monday, 1 October 2018 09:50:33 UTC+1, Rick Maedler wrote:

 I need a "cheat sheet" I can conveniently refer to.
 How to print the hot key list?

>>>

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[MLO] Re: how about integrate the Pomodoro Technique into mlo

[zelzvga]

I use widgets heavily on my Android phone. Clockwork Tomato has a lot of 
features, free for the basics, 15 days to try the addon pack, $2.50. 

On Wednesday, October 24, 2018 at 1:44:45 AM UTC-5, James D wrote:
>
> I use the Pomodoro Technique heavily at times, but intermittently 
> overall.  I would probably use that feature if it was part of MLO, 
> especially in the MLO mobile version.
>
> My favorite Pomodoro app, on Android, is the "Productivity Challenge 
> Timer".  I like it for many reasons, but one thing it does is keep track of 
> what projects you log pomodoros against.
> To me that's helpful because I can see if I'm putting in pomodoros on my 
> goals over time or not. However, it's a gamified app, and becomes a bit 
> naggy if you don't become its servant and keep doing endless pomodoros.  I 
> finally put it into silent mode and "Don't judge me" mode.  If there was a 
> happy medium between those all-or-nothing extremes, that would make it 
> better.  Maybe it's my day off an I only feel like doing 4 tracked 
> pomodoros today.  It still wanted me to do 8 or more, or it called me a 
> slacker, and/or demoted me in rank.
>
> The KanBanFlow web app has a feature to start a pomodoro from opening a 
> task.
>
> If MLO did add a Pomodoro timer feature, a report seeing Pomodoros logged 
> against MLO goals (or, perhaps better, *Projects*) would be a useful 
> feature to see how actual efforts are measuring up to our intentions.
>
>
> On Thursday, September 6, 2018 at 1:24:49 PM UTC-7, jason...@gmail.com 
> wrote:
>>
>> detail of  Pomodoro Technique is as follow
>>
>> https://www.amazon.com/Pomodoro-Technique-Acclaimed-Time-Management-Transformed/dp/1524760706/ref=sr_1_2?s=books=UTF8=1536265371=1-2=tomatoes+technique
>>
>

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[MLO] Re: Is there a way to print out the Hot Key list?

[zelzvga]

I notice in the spreadsheet you break out the same modifier key with key 
combinations more than once and label them as part of either a "Hotkey" or 
"Shortcut keys" set. You have a column to note that some shorcut keys are 
"Superseded by hotkey setting". I'm not sure I understand this duality.



On Tuesday, October 2, 2018 at 10:55:37 AM UTC-5, Stéph wrote:
>
> Here's a list I created. It's a little incomplete, at little out of date 
> and it include changes I made to some of the hotkey settings.
>
> It doesn't have recent additions like Alt-Z (expand/collapse properties 
> pane), Alt-Q (toggle Markdown note formatting) and Ctrl-i (insert a tab 
> character at the cursor position).
>
> Still, it may be a useful starting point for you.
>
> Stéphane
>
>
> On Monday, 1 October 2018 09:50:33 UTC+1, Rick Maedler wrote:
>>
>> I need a "cheat sheet" I can conveniently refer to.
>> How to print the hot key list?
>>
>

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[MLO] Re: How can I get my empty Folders to appear in an Active view that is hierarchical?

[zelzvga]

How about creating the view you need, export it and import a copy when 
needed?

On Sunday, August 12, 2018 at 8:10:08 PM UTC-5, John . Smith wrote:
>
>
> Hi 
>
> When I am using a "Show: Active" tasks view, that is in Hierarchical mode, 
> how can I get Folders to appear, even if they don't have any tasks within 
> them?
>
> BACKGROUND
> I like using the Active mode a lot because: 
> - I'm using Start Date - to kick tasks off the current view and into the 
> future (but I can of course still see them in my All Tasks view)
> - I'm also using faded Colours to mark up tasks that haven't started yet
> - I'm using the "Hide Branch in To Do" too quite a lot.
>  
>
> Thanks
>
> J
>

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[MLO] Re: What Should I Do About Resources Library (Bookmarks)

[zelzvga]

I use Zotero  for this. Has a chrome plugin, 
tagging, local save, etc.

On Tuesday, October 23, 2018 at 12:50:22 AM UTC-5, c.k. lester wrote:
>
> Do any of you use MLO to store bookmarks? I don't want it to clutter up my 
> tasks, but it's nice to see them right there in my MLO interface under a 
> (for example) "Personal>Education>Business" folder.
>
> Maybe I should just use another tool for managing a library of resources 
> that I eventually want to reference at some point in the future, but does 
> anybody use MLO for this?
>
> I do have a "ToDo" list that does track resources I actually want to 
> utilize in order because of on-going educational requirements or needs, but 
> some of them are just URLs.
>
>

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Re: [MLO] MLO 5.0 manual abridged

[zelzvga]

Thanks for letting me know.

On Thursday, October 18, 2018 at 12:01:37 PM UTC-5, zel...@gmail.com wrote:
>
> I tried to print the b version and was having some printing problems. They 
> were resolved with c.
>
> On Thursday, October 18, 2018 at 12:07:06 AM UTC-5, imajeff wrote:
>>
>> What is the difference between the two PDF you posted? You seemed to say 
>> the same thing in the email for both but later I noticed one is named 'b' 
>> and the other 'c'
>>
>> On 10/17/2018 09:42, zel...@gmail.com wrote:
>>
>> When I started reading through the PDF of the MyLifeOrganized manual for 
>> version 5.0, I thought it
>> looked familiar. Consulting the help file in the MLO application showed 
>> the same structure and text.
>>
>> MLO’s help fileworks as intended, I have referred to it often.
>>
>> Unfortunately, that means you are introduced to MLO like the blind men 
>> and the elephant. I
>> suspected that I could better understand and use MLO if the information 
>> was distilled and the
>> disparate parts put together.
>>
>> I have shamelessly cut and pasted explanations from different parts of 
>> the manual and borrowed
>> from the website blog to fill out some areas unclear to me. I have added 
>> some text, rewrote some so
>> it was clearer to me, and added information that was not available when 
>> MLO 5.0 was released. 
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>> https://groups.google.com/d/msgid/mylifeorganized/6dcb638a-0594-4e56-85a3-2d4a68ce22a6%40googlegroups.com
>>  
>> 
>> .
>> For more options, visit https://groups.google.com/d/optout.
>>
>>
>>
>>
>> 
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[MLO] Re: MLO 5.0 manual abridged

[zelzvga]

Thanks. I welcome any help to make it clearer.

On Thursday, October 18, 2018 at 2:32:39 AM UTC-5, Stéph wrote:
>
> Good job, zel...
>
> I've downloaded and, if / when I get a chance, will mark up some 
> suggestions or produce a few more diagrams.  Don't hold your breath, though 
> - I may not find time to spend on this until I retire!
>
>
>
> On Wednesday, 17 October 2018 19:29:51 UTC+1, zel...@gmail.com wrote:
>
>> When I started reading through the PDF of the MyLifeOrganized manual for 
>> version 5.0, I thought it
>> looked familiar. Consulting the help file in the MLO application showed 
>> the same structure and text.
>>
>> MLO’s help fileworks as intended, I have referred to it often.
>>
>> Unfortunately, that means you are introduced to MLO like the blind men 
>> and the elephant. I
>> suspected that I could better understand and use MLO if the information 
>> was distilled and the
>> disparate parts put together.
>>
>> I have shamelessly cut and pasted explanations from different parts of 
>> the manual and borrowed
>> from the website blog to fill out some areas unclear to me. I have added 
>> some text, rewrote some so
>> it was clearer to me, and added information that was not available when 
>> MLO 5.0 was released. 
>>
>

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Re: [MLO] MLO 5.0 manual abridged

[zelzvga]

I tried to print the b version and was having some printing problems. They 
were resolved with c.

On Thursday, October 18, 2018 at 12:07:06 AM UTC-5, imajeff wrote:
>
> What is the difference between the two PDF you posted? You seemed to say 
> the same thing in the email for both but later I noticed one is named 'b' 
> and the other 'c'
>
> On 10/17/2018 09:42, zel...@gmail.com  wrote:
>
> When I started reading through the PDF of the MyLifeOrganized manual for 
> version 5.0, I thought it
> looked familiar. Consulting the help file in the MLO application showed 
> the same structure and text.
>
> MLO’s help fileworks as intended, I have referred to it often.
>
> Unfortunately, that means you are introduced to MLO like the blind men and 
> the elephant. I
> suspected that I could better understand and use MLO if the information 
> was distilled and the
> disparate parts put together.
>
> I have shamelessly cut and pasted explanations from different parts of the 
> manual and borrowed
> from the website blog to fill out some areas unclear to me. I have added 
> some text, rewrote some so
> it was clearer to me, and added information that was not available when 
> MLO 5.0 was released. 
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>  
> 
> .
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>
>
>
>
> 
>  Virus-free. 
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> 
>  
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>

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[MLO] Re: Best Time/Life Organization Method to Use With MLO

[zelzvga]

I think it was originaly designed with Getting Things Done in mind. I have 
used GTD for a long time but it is not for everybody. My copy of the book 
is heavily marked up. You can find some built in templates by starting a 
new file and choosing a GTD template.

There is no one size fits all, since we all think differently. I have tried 
various methods and finally realized I was wasting my time. Pick one 
(Covey, GTD, etc) and start using it religiously and filing off and bolting 
on refinements as you go along. You have to crawl before you can walk.

On Monday, October 15, 2018 at 5:40:52 AM UTC-5, c.k. lester wrote:
>
> I'm wondering if there is an article somewhere out there (beyond my 
> Googlefu), that explains the best time-management/life-organization method 
> that can be used with MLO.
>
> I really love MLO's list of features, but my todo list has gotten so large 
> and (seemingly) unwieldy (though that's probably my inexperience with the 
> interface), due, primarily, to my multiple life activities (several 
> businesses, other organizations, etc.).
>
> It would be great if there was a list somewhere of great time/life 
> management techniques and their applicability to MLO's unique and very 
> functional interface. I would even consider paying a tutor for a few 
> lessons.
>
> I'd be very grateful for a few pointers.
>
> Thank you!
>
>

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[MLO] Re: 150+ duplicated tasks

[zelzvga]

Have you tried creating a new view (sort task by name, e.g.) and then:

Filter > Group & Sort > Sort tasks by > caption


On Monday, October 15, 2018 at 5:40:52 AM UTC-5, Eudaimon Dandaran wrote:
>
> I have 150+ duplicated tasks in my MLO Inbox and more in the rest of my 
> outline.  How this happened is not entirely clear to me and is a long 
> story, but it involves migrating to a new hard drive while retaining the 
> old one as an external drive, synchronization issues with OneDrive, and 
> exporting and importing an MLO file.  Not to mention two or three months of 
> neglecting the processing and organizing phases of GTD while continuing to 
> execute the capture part of it.
>
> In the first place, I tried to figure out how to sort the tasks in Inbox 
> view by task name but failed. I'd be happy enough spending the five or so 
> minutes it would take to just pick through the list and delete the 
> duplicates manually if anyone knows how this can be done.
>
> Given that I could not figure out how to sort tasks by name, I turned to 
> my old friend, Excel.  I consider myself a proficient Excel user but MLO 
> exports data in XML file format and I don't know anything about XML. That 
> said, I tried exporting the contents of my inbox to an Excel XML file and 
> then opening that file in Excel, sorting by task name and then by creation 
> date, and then using the remove duplicate function in Excel.  These steps 
> leave behind the tasks with their original creation dates.  When I hit 
> save, Excel warned that I would lose some formatting if I saved the file in 
> XML format and asked me to confirm this is what I wanted to do.  I hit yes 
> and closed the document.  When I tried importing the file in MLO, it said 
> something about an invalid file format.
>
> I exported the inbox anew and this time, only sorted the file and tried 
> saving it.  Got the formatting warning again and saved anyway.  Tried 
> importing the new file into MLO, got the same error message.  Next 
> iteration: exported the inbox, removed duplicates without sorting, tried 
> saving: same results.  Third iteration: tried saving as an .xlsx file but 
> couldn't import this into MLO.  Fourth iteration: tried saving as an MLO 
> XML file and opening this in Excel- couldn't.
>
> Not sure what else to do now besides either getting up to speed on using 
> XML in Excel or removing the duplicates manually. Any suggestions, whether 
> in terms of using Excel, MLO's functions by themselves, some other option I 
> haven't heard of...?  I'm a little afraid to hear that the solution is far 
> simpler than what I tried doing but would appreciate any help that can be 
> offered, humiliating or otherwise. :)
>
> Thank you,
> Eudaimon
>

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[MLO] Re: 150+ duplicated tasks

[zelzvga]

If the duplications occured all at once, maybe

Group by... > Created date


On Monday, October 15, 2018 at 5:40:52 AM UTC-5, Eudaimon Dandaran wrote:
>
> I have 150+ duplicated tasks in my MLO Inbox and more in the rest of my 
> outline.  How this happened is not entirely clear to me and is a long 
> story, but it involves migrating to a new hard drive while retaining the 
> old one as an external drive, synchronization issues with OneDrive, and 
> exporting and importing an MLO file.  Not to mention two or three months of 
> neglecting the processing and organizing phases of GTD while continuing to 
> execute the capture part of it.
>
> In the first place, I tried to figure out how to sort the tasks in Inbox 
> view by task name but failed. I'd be happy enough spending the five or so 
> minutes it would take to just pick through the list and delete the 
> duplicates manually if anyone knows how this can be done.
>
> Given that I could not figure out how to sort tasks by name, I turned to 
> my old friend, Excel.  I consider myself a proficient Excel user but MLO 
> exports data in XML file format and I don't know anything about XML. That 
> said, I tried exporting the contents of my inbox to an Excel XML file and 
> then opening that file in Excel, sorting by task name and then by creation 
> date, and then using the remove duplicate function in Excel.  These steps 
> leave behind the tasks with their original creation dates.  When I hit 
> save, Excel warned that I would lose some formatting if I saved the file in 
> XML format and asked me to confirm this is what I wanted to do.  I hit yes 
> and closed the document.  When I tried importing the file in MLO, it said 
> something about an invalid file format.
>
> I exported the inbox anew and this time, only sorted the file and tried 
> saving it.  Got the formatting warning again and saved anyway.  Tried 
> importing the new file into MLO, got the same error message.  Next 
> iteration: exported the inbox, removed duplicates without sorting, tried 
> saving: same results.  Third iteration: tried saving as an .xlsx file but 
> couldn't import this into MLO.  Fourth iteration: tried saving as an MLO 
> XML file and opening this in Excel- couldn't.
>
> Not sure what else to do now besides either getting up to speed on using 
> XML in Excel or removing the duplicates manually. Any suggestions, whether 
> in terms of using Excel, MLO's functions by themselves, some other option I 
> haven't heard of...?  I'm a little afraid to hear that the solution is far 
> simpler than what I tried doing but would appreciate any help that can be 
> offered, humiliating or otherwise. :)
>
> Thank you,
> Eudaimon
>

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[MLO] Re: Can you instantly launch MLO?

[zelzvga]

The default MLO Windows Hotkey is *Windows+Q.*
You can change it in MLO by using  menu: *Tools > Options > General 
Application Options > Behaviour*

On Wednesday, October 10, 2018 at 1:31:39 AM UTC-5, Rick Maedler wrote:
>
> Is there an existing "hotkey" combination or a hotkey that can be "set" 
> that will instantly launch MLO Windows?
>

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[MLO] Re: Attaching images/files to tasks

[zelzvga]

Task notes now allow Markdown 
, 
but the image file is not imbedded.

On Friday, September 28, 2018 at 1:53:02 AM UTC-5, Ben Clohesy wrote:
>
> Hi,
>
> Does anyone know if this is planned? I'm trying out MLO as a replacement 
> for Omnifocus (I have had to move off Mac) - one of my common use cases was 
> to take a photo and attach to a task - especially useful for things like 
> "Pick up screws from hardware store" etc.
>
> Cheers
> Ben
>
> On Monday, 12 September 2011 18:36:37 UTC+10, Vitaly wrote:
>>
>> I know about "Insert link to file" but it would be great if I could 
>> use rich formatting in task info to directly embed images (or other 
>> file attachments). 
>>
>> Any plans for that? 
>>
>> Thanks, 
>> Vitaly
>
>

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Re: [MLO] Re: Feature request: Time Tracking

[zelzvga]

I would agree as long as support for the API by MLO is low in priority. I 
would like the programmers to improve MLO, not interactions with some 
program a subset of users prefer to use.

On Saturday, September 29, 2018 at 12:16:31 PM UTC-5, Ford Ford wrote:
>
> True. An API or simply increasing the commad line fuctions that MLO 
> already has would allow to create many external tools that would give extra 
> features without slowing MLO down.
>
> Il giorno venerdì 21 settembre 2018 16:14:10 UTC+2, imajeff ha scritto:
>>
>> I agree with zelzvga. It would be neat if MLO had API to allow 
>> integration but it should not have to worry about all these extras that get 
>> suggested from the customizable task manager that it is. Think hope can I 
>> improve with GTD and part of that is not complicate things.
>>
>> On Thu, Sep 20, 2018, 23:25  wrote:
>>
>>> Consider my vote negative if we are talking about an *integrated *time 
>>> tracker.
>>>
>>> A time tracker will add bloat and unseen complications. *It will also 
>>> limit a very unique niche that MLO has*. No one else publishes a PC, 
>>> android, iOS based synchronizing organizer that can be this customized.
>>>
>>> There are multiple time trackers, only one MLO.
>>>
>>> On Saturday, May 16, 2009 at 7:23:23 AM UTC-5, JeffH wrote:
>>>>
>>>> Using MLO to plan and execute projects and tasks is fantastic. Having 
>>>> to use a separate app to track time spent is frustrating, involving 
>>>> duplicate data entry, inconsistencies, etc. I believe time tracking 
>>>> could be integrated into MLO cleanly and unobtrusively, so as not to 
>>>> bother those who don't want or need it. I recently looked at over a 
>>>> dozen time-tracking apps, listed below, with brief comments. First, 
>>>> some design ideas. Throughout, when I say project, I mean any non-leaf 
>>>> node of the hierarchy. 
>>>>
>>>> - Maintain a list of task or activity types (eg Administration, 
>>>> Coding, Maintenance, Documentation, etc.) 
>>>>
>>>> - Maintain a list of clients. 
>>>>
>>>> - Maintain a log of activities. Each entry includes a start date/time, 
>>>> end date/time, associated task id. Give the task log a separate tab 
>>>> next to Task Notes and Properties. By default, show the current date. 
>>>> Allow filtering by date; maybe show a calendar or drop-down calendar. 
>>>>
>>>> - Provide a timer to accumulate time to a task. Select the task, right 
>>>> click, and start the timer. Maintain a MRU list of tasks; show on 
>>>> right-clicking the tray icon. 
>>>>
>>>> - Provide a properties pane (or tab?) to capture expenses. Associate 
>>>> each expense with a project. Capture date, amount, vendor, 
>>>> description, paid (bool). 
>>>>
>>>> - Provide reporting options: Summary by date (today, week, month), 
>>>> Detail by date, Summary by project, detail by project, projects by 
>>>> client (detail/summary, Client billing (paid, unpaid, all), Activity 
>>>> per time unit (detail/summary) (eg this week 20 hours coding, 10.5 
>>>> hours admin, etc.), ... 
>>>>
>>>> - Don't need detailed financial accounting of billing. 
>>>>
>>>> Products I reviewed: 
>>>>
>>>> Maybe 
>>>> - Easy Time Tracking - sluggish ui, but pretty functional. Allows 
>>>> customized statuses for projects and tasks; task categories; does 
>>>> invoicing. Tray window is informative but a intrusuve. 
>>>>
>>>> - Timeless Time & Expense - Seems to have everything, but pretty 
>>>> awkward. Version 3 coming soon, free upgrade, Allows expense tracking. 
>>>> UI seems sluggish here too. Tray control but no window. 
>>>>
>>>> Almost 
>>>> - AllNeticWorkingTimeTracker: very clean ui. has tray app for start/ 
>>>> stop. Doesn't have task categories (activities). Reporting not great. 
>>>>
>>>> - TimePanic - interesting. activity centric. Allows projects + 
>>>> subprojects; no expense support; 
>>>>
>>>> Definitely not 
>>>> - FruitFul 
>>>>
>>>> - Office Time - has projects and categories, but no tasks. Multiple 
>>>> windows confusing. 
>>>>
>>>> - Responsive Time Logger - pretty rich feature set. Expensive. Tray 
>>>> app doesn't 

[MLO] Apps and Services link bar in taskbar not disabling

[zelzvga]

There is a MyLifeOrganized Apps and Services link list bar appearing in the 
app's taskbar. I can uncheck to make it go away, but it is popping back up 
in a day or so. How to disable it?

I do not need social media links in my MLO. In fact, for me I find it calls 
into question my privacy.

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[MLO] Re: how does importance work in sorting

[zelzvga]

Had an email back and forth, so decided to add this:

Any way to get a larger slider to control it more accurately?


Somewhere along the way I pulled out these values in MLO 4:

Importance

min 0 blue

less 1-40 blue

little 41-80 blue

normal 81-120 gray

more 121-160 red

a lot 161-189 red

max 200 red


Urgency

min 0 blue

less 1-40 blue

little 41-80 blue

normal 81-120 gray

more 121-160 red

a lot 161-189 red

max 200 red


If you click on the slider, you can increment it by one using the right and 
left arrow keys. 

On Sunday, September 23, 2018 at 9:23:50 PM UTC-5, zel...@gmail.com wrote:
>
> Download the 2018 manual PDF from this page 
> . Go to page 17, section 
> 3.22. Follow the links from there down the rabbit hole. The best I can get 
> out of it is that you base it on the importance of the parent, which can 
> have its own importance if it is the child of another. So, you can have 
> recursive importances.
>
> On Friday, September 21, 2018 at 12:25:25 AM UTC-5, Jim Peet wrote:
>>
>> I am the computed score for sorting.  Since the documentation says that 
>> the importance of a subtask is only supposed to be how important it is to 
>> the parent task (i.e, relative importance within the task, not an absolute 
>> measure of importance), I expected that any change in the importance of a 
>> subtask would move the task up down relative to other subtasks.  But 
>> instead, it moves it up and down relative to other tasks,not just the other 
>> subtasks to the same parent.  This makes it some weird mix of relative and 
>> absolute importance.  Can anyone explain this?
>>
>

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[MLO] Re: MLO 5 - New Text Tag property - best practise

[zelzvga]

I can only choose one out of a set of choices at a time. Punctuation does 
not appear to allow multiples either, it just creates one line with 
punctuation. The drop down list will still list an unused entry until you 
restart MLO.

On Saturday, September 22, 2018 at 2:13:35 PM UTC-5, Philb wrote:
>
> Can you add multiple text tags, like you can Contexts?
>
> Cheers,
>
> Phil.
>
> On Wednesday, August 8, 2018 at 5:12:35 PM UTC-4, JohnP wrote:
>>
>> I've upgraded to the new Windows MLO 5 and saw the new Text Tag property.
>>
>> What are your tops tips, ideas and best practice for using the new Text 
>> Tags alongside Contexts, Flags, etc?
>>
>> How do you use them if you also use MLO on a mobile device (iPhone, iPad)?
>>
>> Thanks in advance.
>>
>

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[MLO] Re: how does importance work in sorting

[zelzvga]

Download the 2018 manual PDF from this page 
. Go to page 17, section 
3.22. Follow the links from there down the rabbit hole. The best I can get 
out of it is that you base it on the importance of the parent, which can 
have its own importance if it is the child of another. So, you can have 
recursive importances.

On Friday, September 21, 2018 at 12:25:25 AM UTC-5, Jim Peet wrote:
>
> I am the computed score for sorting.  Since the documentation says that 
> the importance of a subtask is only supposed to be how important it is to 
> the parent task (i.e, relative importance within the task, not an absolute 
> measure of importance), I expected that any change in the importance of a 
> subtask would move the task up down relative to other subtasks.  But 
> instead, it moves it up and down relative to other tasks,not just the other 
> subtasks to the same parent.  This makes it some weird mix of relative and 
> absolute importance.  Can anyone explain this?
>

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Re: [MLO] Re: Dark mode

[zelzvga]

The dark mode at the top of the page is not available. I have searched and 
have not had luck.

Fading the entire desktop with a screen darkener makes the rest of the 
screen unusable.

I have come up with two workarounds using other applications.


   1. Since I have a plain black desktop, I use Feel the Wheel 
    and adjust the opacity of the MLO 
   window.
   2. A dark mode option is available in WindowTop .


Neither is perfect. I am trying to figure out a way to reverse an 
autohotkey script that fades inactive windows 

.

On Wednesday, August 15, 2018 at 11:20:10 PM UTC-5, MOK | MATSURU wrote:
>
> Hi Eric,
>
>   Nope. there is no dark mode yet in V5.
>
>  but u can modity the theme to have more dark colors in the interface, 
> such as this example → 
> http://mlothemes.blogspot.com/2012/09/black-simple-mlo-theme.html
>
> hope this is helpful.
>
> On Thu, 16 Aug 2018 at 01:56, Eric Gooch > 
> wrote:
>
>> Does anyone know if the new version 5 has a dark mode yet?
>>
>> On Tuesday, June 5, 2018 at 3:17:00 AM UTC-7, Valerio Minervini wrote:
>>>
>>> Hi, I think dark mode is one of the biggest shortcomings of MLO. Can you 
>>> add this feature?
>>
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>>
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