Re: MAIL BOX

[Julie Bedford]

 mixing POP 
> and IMAP access across different computers however changing from POP to IMAP 
> need not be "rather laborious and difficult." provided one has a clear plan 
> of action. I will give you a few thoughts based on my own experience. I 
> actually use MS Outlook as my email client rather than OSX Mail - so some 
> details/procedures may be slightly different, but the principles are the same.
> 
> • In your email client you do not "change" an account from POP to IMAP, 
> you create a new IMAP account and then delete the old POP account.
> • If you use email "rules" to sort and organise your email (I have 
> multiple email accounts and use rules a lot) be aware that your old POP rules 
> will no longer work if/when the POP account is deleted. You can set-up new 
> IMAP client rules - but they will only be effective when the computer that 
> the rules are set-up on is accessing the email server. The other option is to 
> set-up Server rules - which work on the emails as they arrive at the server, 
> irrespective of whether any computer client is actually accessing the 
> account. This way you do not need to worry about setting up the same client 
> rules on different computers.
> * Deleting the POP account can result in the loss of emails associated 
> with that account - that is emails which have been downloaded to your 
> computer and are no longer on the server - so you need to ensure that you 
> have already filed or otherwise saved these emails beforehand.
> • You can actually have both an IMAP account and a POP account 
> simultaneously accessing the mail server - though, for obvious reasons, this 
> would not be a normal setup!
> • As an interim measure, I found that having both IMAP account and a POP 
> account simultaneously active in the email client could be a convenient 
> changeover strategy - eg:
> 1)You already have the POP account setup and emails stored "on my 
> computer" - temporarily change the account settings to "leave a copy of each 
> message on the server" and "Delete copies from the server - Never"  and 
> disable the automatic send and receive schedule - this has effectively 
> disabled the POP account without deleting it. You should probably ensure that 
> this has been done on all devices set-up with POP accounts
> 2)Set-up a new IMAP account to access the same email account. Set-up all 
> your folders/filing on the email server using this IMAP account. You could 
> also set-up server rules at this point.
> 3)Work through all your "on my computer" emails to ensure they are 
> suitably filed/archived - eg to your new IMAP folders.
> 4)When you are happy that your new IMAP account is working fine and all 
> your emails have been suitably filed/archived, you can delete the POP account 
> from your email client.
> 5)If you have any old POP email rules you can now delete these as they 
> are no longer effective.
> 
> You mention that you have a good email backup software - Mailer Archiver X - 
> so I suppose you could omit step 3 and instead use your email archive to 
> retrieve any emails removed when you delete the POP account - whatever works 
> best for you and your way of thinking/working - we are all different here!!
> 
> Just my thoughts. HTH
> 
> 
> Cheers
> 
> 
> Neil
> -- 
> Neil R. Houghton
> Albany, Western Australia
> Tel: +61 8 9841 6063
> Email: n...@possumology.com
> 
> 
> -Original Message-
> From:  on behalf of Julie 
> Bedford 
> Reply-To: WAMUG 
> Date: Wednesday, 20 November 2019 at 23:58
> To: WAMUG 
> Subject: Re: MAIL BOX
> 
>Hi Neil,
> 
>Thanks for your reply Neil.  Yes, I’ve come to the same conclusion in 
> regards to having POP and IMAP on the same network.  On checking, it appears 
> to change an IMAP to a POP account is rather laborious and difficult.  I’ve 
> always used the POP and prefer this option, as I look upon the IMAP to be 
> similar to a Cloud storage system.  Now that I have a better understanding of 
> these, I am sure I’ll survive until I manage to purchase the new MacPro and 
> then decide what to do.  I do understand what Daniel says though and can see 
> why most prefer this option.  
> 
>I checked my quota on the iinet website earlier and I’m over 1900mb of 
> 1000mb.  A bit of a mystery as I do not have that many stored on the server.  
> After speaking with iinet, they think their server is having problems and 
> should be able to clean out my mail tomorrow.  A friend today had a look at 
> my system and changed the outgoing port, which actually returned to it’s 
> original number but the good thing is, my email is now working ?  I have no 
&g

Re: MAIL BOX

[Neil Houghton]

mails which have been downloaded to your computer 
and are no longer on the server - so you need to ensure that you have already 
filed or otherwise saved these emails beforehand.
•   You can actually have both an IMAP account and a POP account 
simultaneously accessing the mail server - though, for obvious reasons, this 
would not be a normal setup!
•   As an interim measure, I found that having both IMAP account and a POP 
account simultaneously active in the email client could be a convenient 
changeover strategy - eg:
1)  You already have the POP account setup and emails stored "on my 
computer" - temporarily change the account settings to "leave a copy of each 
message on the server" and "Delete copies from the server - Never"  and disable 
the automatic send and receive schedule - this has effectively disabled the POP 
account without deleting it. You should probably ensure that this has been done 
on all devices set-up with POP accounts
2)  Set-up a new IMAP account to access the same email account. Set-up all 
your folders/filing on the email server using this IMAP account. You could also 
set-up server rules at this point.
3)  Work through all your "on my computer" emails to ensure they are 
suitably filed/archived - eg to your new IMAP folders.
4)  When you are happy that your new IMAP account is working fine and all 
your emails have been suitably filed/archived, you can delete the POP account 
from your email client.
5)  If you have any old POP email rules you can now delete these as they 
are no longer effective.

You mention that you have a good email backup software - Mailer Archiver X - so 
I suppose you could omit step 3 and instead use your email archive to retrieve 
any emails removed when you delete the POP account - whatever works best for 
you and your way of thinking/working - we are all different here!!

Just my thoughts. HTH


Cheers


Neil
-- 
Neil R. Houghton
Albany, Western Australia
Tel: +61 8 9841 6063
Email: n...@possumology.com


-Original Message-
From:  on behalf of Julie 
Bedford 
Reply-To: WAMUG 
Date: Wednesday, 20 November 2019 at 23:58
To: WAMUG 
Subject: Re: MAIL BOX

Hi Neil,

Thanks for your reply Neil.  Yes, I’ve come to the same conclusion in 
regards to having POP and IMAP on the same network.  On checking, it appears to 
change an IMAP to a POP account is rather laborious and difficult.  I’ve always 
used the POP and prefer this option, as I look upon the IMAP to be similar to a 
Cloud storage system.  Now that I have a better understanding of these, I am 
sure I’ll survive until I manage to purchase the new MacPro and then decide 
what to do.  I do understand what Daniel says though and can see why most 
prefer this option.  

I checked my quota on the iinet website earlier and I’m over 1900mb of 
1000mb.  A bit of a mystery as I do not have that many stored on the server.  
After speaking with iinet, they think their server is having problems and 
should be able to clean out my mail tomorrow.  A friend today had a look at my 
system and changed the outgoing port, which actually returned to it’s original 
number but the good thing is, my email is now working ?  I have no answers for 
this miraculous recovery :)  The only out of the ordinary thing I did in my 
mail recently was to delete about 1gb worth of emails, but that really should 
not have affected the mail set up or loading up my iinet quota.

Yes, I understand your reasoning behind obtaining personal domains, I had 
thought of the doing the same in the past.  Everything was so much cheaper back 
then, but of course now it is not the case.  I do have a good email backup 
software - Mailer Archiver X - so I guess I could use that to fall back on if 
all else fails.

If nothing else, I’ve learnt from this exercise.

Thanks again Neil

Jewels
> On 20 Nov 2019, at 5:46 PM, Neil Houghton  wrote:
> 
> Hi Jewels,
> 
> I think that, as Daniel says, your basic problem is down to accessing 
this email account via POP on one computer and via IMAP on the other. You CAN 
do this (as you are) but, to avoid losing emails, you really need to have a 
strategy that considers where/how the emails are stored and if/when they get 
downloaded and/or deleted from the server.
> 
> As Daniel says, the simplest and cleanest email setup nowadays is just to 
use IMAP on all machines and have all your messages organised in folders on the 
server - that way your emails and folder organisation looks the same whatever 
device you use to access your email.
> 
> The main problem with this approach is if you save a lot of emails and 
your email provider has quotas on email storage which you exceed at some point.
> 
> I guess I am well familiar with this since, back in the day, I purchased 
personal domains for my wife & I so that we could

Re: MAIL BOX

[Julie Bedford]

d then set-up your various accounts and devices so 
> that they all play nice together.
> 
> 
> HTH
> 
> 
> Cheers
> 
> 
> Neil
> -- 
> Neil R. Houghton
> Albany, Western Australia
> Tel: +61 8 9841 6063
> Email: n...@possumology.com
> 
> 
> -Original Message-
> From:  on behalf of Julie 
> Bedford 
> Reply-To: WAMUG 
> Date: Wednesday, 20 November 2019 at 01:07
> To: WAMUG 
> Subject: Re: MAIL BOX
> 
>Hi Daniel,
> 
>The way you described your mail set up with filing emails, is pretty much 
> the same way (if  not so intricate) as the way I do mine, but only with 
> selected emails and the rest I leave in the In Box to refer back to when I 
> need to.  I sometimes need to refer back to say 2010 - so I know where you 
> are coming from.  
> 
>After reading your email, perhaps the problem is that I upgraded my iMac a 
> while ago to Majove, in order to follow MYOB requirements, but left the 
> networked MacPro with ElCapitan (can’t upgrade as you know as MacPro is now 
> too old).  So the Mail will be different.  Could this be the problems?  These 
> are the only two devices I use. I haven’t any smart boxes, folders or rules 
> either.  On the iinet server, I have it set to delete after one month, but I 
> am sure that wouldn’t be interfering with my iMac, as it never has done in 
> the past with the MacPro.  
> 
>I have just gone onto the iinet web server and it does say I’ve exceeded 
> my quota.  So assume I need to delete from the server some emails ! It’s 
> getting late and will have to sort out tomorrow.
> 
>Cheers
>Jewels
> 
> 
>> On 20 Nov 2019, at 12:46 am, Daniel Kerr  wrote:
>> 
>> Hi Julie
>> 
>> When you create a new folder in Mail, you can choose to create it on the 
>> “IMAP” selection (eg at iinet), or “On My Mac”. 
>> Eg, go to the Mailbox menu and choose “new Mailbox”. You’ll see a drop down 
>> menu, and the “Location” you want to have this set to “On My Mac”. (It 
>> doesn’t mean it’s stored as a folder on the actual hard drive you can see 
>> (well, it kinda is,..but it’s hidden,..but for this lets pretend we don’t 
>> see it)….
>> So in Apple Mail down the left hand side where the Mailboxes are, you’ll see 
>> a header called “On My Mac”. This is where all your stored emails will show. 
>> You can then have sub folders in these as well.
>> For example. I have On My Mac. Then under that I have a folder called 
>> MacWizardry. Inside that I have a folder called Customers. Inside that are 
>> two folders one called A;L and one called M-Z. And then inside those folders 
>> are my regular clients I see all the time. I then have a “non standard” 
>> folder called OC 2019, OC 2018, OC 2017 etc. Inside these folders I store 
>> all my In’s and outs emails. I can go back 19 years of emails for any one 
>> person. All stored locally on my computer and not on my server. So I can 
>> look up any emails I want at any time.
>> And you can then have many many folders for different things. (My example is 
>> just a few folders, but I have lots and lots more. Folders and then sub 
>> folders inside those.
>> I move messages out of my inbox and sent mailboxes once I’ve dealt with the 
>> emails and want to save them.
>> As an example I have main folder called Computers and then one of the 
>> subfolders are all my WAMUG emails. Inside that one folder alone is 61,500 
>> odd wamug emails. I can quickly look up any old email I want to that folder 
>> alone).
>> So my Inbox and Sent items are pretty much empty. Bar any I want to save to 
>> follow up for the day or week. Anything else is filed away on my “main 
>> computer” My other devices are just “slaves”. I answer emails from them, but 
>> file away on just one computer only.
>> 
>> But that can help store away emails.
>> 
>> Back to your deleting emails.
>> I’m assuming you have other devices collecting email as well? Are they all 
>> set to IMAP for the same email as well? Are you deleting from other devices?
>> As Mail itself doesn’t really have a “delete from Inbox” setting. It does 
>> for Trash…but it doesn’t for anything else. So without knowing or seeing all 
>> of the setup, it’s a bit hard to give a full answer unfortunately. As if all 
>> using IMAP, then they *should* all be saved in the Inbox. It’s only the 
>> Trash folder that deletes after a week/month etc is a setting for.
>> So in theory it shouldn’t be doing it from the Inbox.
>> Do you have any “Smart Mailboxes” or “Smart folders” or “Rules” or anything 
>> like that set up? As they’re the only thing I can think t

Re: MAIL BOX

[Neil Houghton]

Hi Jewels,

I think that, as Daniel says, your basic problem is down to accessing this 
email account via POP on one computer and via IMAP on the other. You CAN do 
this (as you are) but, to avoid losing emails, you really need to have a 
strategy that considers where/how the emails are stored and if/when they get 
downloaded and/or deleted from the server.

As Daniel says, the simplest and cleanest email setup nowadays is just to use 
IMAP on all machines and have all your messages organised in folders on the 
server - that way your emails and folder organisation looks the same whatever 
device you use to access your email.

The main problem with this approach is if you save a lot of emails and your 
email provider has quotas on email storage which you exceed at some point.

I guess I am well familiar with this since, back in the day, I purchased 
personal domains for my wife & I so that we could have our own email addresses 
- without having to worry about losing our email addresses if/when we changed 
ISPs and, since we were only using these for emails rather than setting up 
websites, I just went with a free web hosting account.

Now, I have to say that the set-up works fine and does all we wanted EXCEPT 
that our storage & bandwidth quotas are very low ( I'm not complaining - we pay 
$0 for this!). My original strategy was to set-up all accounts as POP on all 
machines then designate our primary personal computers to download from the 
server and all secondary devices to leave on the server. That allowed us to 
check for new emails on any device but save and store them on our primary 
computers. This worked OK provided our personal computers downloaded frequently 
enough to keep the server relatively empty.

But, as emails became larger, and there were lots more of them, and we took 
longer holidays with our laptop leaving our primary computers switched off at 
home - it became harder to manage and to stop our meagre server allowance 
causing everything to grind to a halt whilst we were overseas.

The best solution FOR US will be to cough up for paid hosting which will give 
us enough storage and bandwidth to set-up all the accounts as IMAP - however, I 
still haven't got round to that yet!

My interim solution - which works fine but involves a little more organisation 
on my part - when I took out an Office 365 subscription I got 1TB of MS 
OneDrive cloud storage which gives me plenty of email storage so I set-up an 
outlook.com email account, accessed only by IMAP, and set-up my email folder 
organisation on that. Emails to my personal account that I want to keep are 
moved to these folders and can then be deleted from the server on my personal 
domain to keep me below the quota.

As you will have now realised, there are many different ways to manage your 
emails and keeps the ones you need whilst not clogging up your quota-limited 
server. The important thing is to come up with a clear plan that suits your 
personal wants/needs and then set-up your various accounts and devices so that 
they all play nice together.


HTH


Cheers


Neil
-- 
Neil R. Houghton
Albany, Western Australia
Tel: +61 8 9841 6063
Email: n...@possumology.com


-Original Message-
From:  on behalf of Julie 
Bedford 
Reply-To: WAMUG 
Date: Wednesday, 20 November 2019 at 01:07
To: WAMUG 
Subject: Re: MAIL BOX

Hi Daniel,

The way you described your mail set up with filing emails, is pretty much 
the same way (if  not so intricate) as the way I do mine, but only with 
selected emails and the rest I leave in the In Box to refer back to when I need 
to.  I sometimes need to refer back to say 2010 - so I know where you are 
coming from.  

After reading your email, perhaps the problem is that I upgraded my iMac a 
while ago to Majove, in order to follow MYOB requirements, but left the 
networked MacPro with ElCapitan (can’t upgrade as you know as MacPro is now too 
old).  So the Mail will be different.  Could this be the problems?  These are 
the only two devices I use. I haven’t any smart boxes, folders or rules either. 
 On the iinet server, I have it set to delete after one month, but I am sure 
that wouldn’t be interfering with my iMac, as it never has done in the past 
with the MacPro.  

I have just gone onto the iinet web server and it does say I’ve exceeded my 
quota.  So assume I need to delete from the server some emails ! It’s getting 
late and will have to sort out tomorrow.

Cheers
Jewels


> On 20 Nov 2019, at 12:46 am, Daniel Kerr  
wrote:
> 
> Hi Julie
> 
> When you create a new folder in Mail, you can choose to create it on the 
“IMAP” selection (eg at iinet), or “On My Mac”. 
> Eg, go to the Mailbox menu and choose “new Mailbox”. You’ll see a drop 
down menu, and the “Location” you want to have this set to “On My Mac”. (It 
doesn’t mean it’s stored as a folder on the actual hard drive you can see 
(well, it 

Re: MAIL BOX

[Stephen Chape]

Sorry about my earlier reply Jewels.
I assumed your emails were downloaded to Mail on your Mac.
I did not realise you were viewing them on your ISP’s server via webmail.

So it seems that your ISP has control over your emails.
Because they are with them rather than on your Mac.

I have always downloaded my emails and only ever used webmail when away from 
home.

> On 20 Nov 2019, at 1:18 am, Daniel Kerr  wrote:
> 
> Hi Jewels
> 
> Even if you move them off the Inbox, you can still reference them back. 
> My inbox is pretty much empty…..well at this point in time it is completely 
> empty as I’ve done all the days emails and filed it all away,..to start 
> afresh tomorrow. (And I know it annoys Ronni when I say my Inbox is 
> zero,….lol….). But I can still go back and search for every single email 
> right back to whenever I want,…and it will search all folders regardless of 
> where I stored emails to.
> 
> And yes, if you have them being set to delete from the server,…this will be 
> affecting IMAP. Once you delete emails from the inbox at the server,…it 
> deletes them out of IMAP folders. POP3 is completely different. So you really 
> want them out of your Inbox (and off the server,…stored locally). This will 
> then free up space on your iinet server,…and not have the delete issue.
> This link to understanding how IMAP and POP works may help - 
> https://www.name.com/support/articles/205935497-Understanding-the-difference-between-POP-and-IMAP
> https://www.hostinger.com/tutorials/email/pop3-imap-smtp-protocols-explained-ports
> 
> 
> But if you’ve reached your iinet server,…and you have it set to delete after 
> month at iinet,…then that is why it’s deleting from your Inbox. As that is 
> how IMAp works.
> 
> Kind regards
> Daniel
> ---
> Daniel Kerr
> MacWizardry
> 
> Phone: 0414 795 960
> Email: 
> Web:   
> 
> 
> **For everything Apple**
> 
> 
> NOTE: Any information provided in this email may be my personal opinion and 
> as such should be taken accordingly, and may not be the views of MacWizardry. 
> Any information provided does not offer or warrant any form of warranty or 
> accept liability. It would be appreciated that if any information in this 
> email is to be disseminated, distributed or copied, that permission by the 
> author be requested. 
> 
>> On 20 Nov 2019, at 1:07 am, Julie Bedford  wrote:
>> 
>> Hi Daniel,
>> 
>> The way you described your mail set up with filing emails, is pretty much 
>> the same way (if  not so intricate) as the way I do mine, but only with 
>> selected emails and the rest I leave in the In Box to refer back to when I 
>> need to.  I sometimes need to refer back to say 2010 - so I know where you 
>> are coming from.  
>> 
>> After reading your email, perhaps the problem is that I upgraded my iMac a 
>> while ago to Majove, in order to follow MYOB requirements, but left the 
>> networked MacPro with ElCapitan (can’t upgrade as you know as MacPro is now 
>> too old).  So the Mail will be different.  Could this be the problems?  
>> These are the only two devices I use. I haven’t any smart boxes, folders or 
>> rules either.  On the iinet server, I have it set to delete after one month, 
>> but I am sure that wouldn’t be interfering with my iMac, as it never has 
>> done in the past with the MacPro.  
>> 
>> I have just gone onto the iinet web server and it does say I’ve exceeded my 
>> quota.  So assume I need to delete from the server some emails ! It’s 
>> getting late and will have to sort out tomorrow.
>> 
>> Cheers
>> Jewels
>> 
>> 
>>> On 20 Nov 2019, at 12:46 am, Daniel Kerr  wrote:
>>> 
>>> Hi Julie
>>> 
>>> When you create a new folder in Mail, you can choose to create it on the 
>>> “IMAP” selection (eg at iinet), or “On My Mac”. 
>>> Eg, go to the Mailbox menu and choose “new Mailbox”. You’ll see a drop down 
>>> menu, and the “Location” you want to have this set to “On My Mac”. (It 
>>> doesn’t mean it’s stored as a folder on the actual hard drive you can see 
>>> (well, it kinda is,..but it’s hidden,..but for this lets pretend we don’t 
>>> see it)….
>>> So in Apple Mail down the left hand side where the Mailboxes are, you’ll 
>>> see a header called “On My Mac”. This is where all your stored emails will 
>>> show. You can then have sub folders in these as well.
>>> For example. I have On My Mac. Then under that I have a folder called 
>>> MacWizardry. Inside that I have a folder called Customers. Inside that are 
>>> two folders one called A;L and one called M-Z. And then inside those 
>>> folders are my regular clients I see all the time. I then have a “non 
>>> standard” folder called OC 2019, OC 2018, OC 2017 etc. Inside these folders 
>>> I store all my In’s and outs emails. I can go back 19 years of emails for 
>>> any one person. All stored locally on my computer and not on my server. So 
>>> I can look up any emails I want at any time.
>>> And you can then have many many folders for different things. (My 

Re: MAIL BOX

[Daniel Kerr]

Hi Jewels

Even if you move them off the Inbox, you can still reference them back. 
My inbox is pretty much empty…..well at this point in time it is completely 
empty as I’ve done all the days emails and filed it all away,..to start afresh 
tomorrow. (And I know it annoys Ronni when I say my Inbox is zero,….lol….). But 
I can still go back and search for every single email right back to whenever I 
want,…and it will search all folders regardless of where I stored emails to.

And yes, if you have them being set to delete from the server,…this will be 
affecting IMAP. Once you delete emails from the inbox at the server,…it deletes 
them out of IMAP folders. POP3 is completely different. So you really want them 
out of your Inbox (and off the server,…stored locally). This will then free up 
space on your iinet server,…and not have the delete issue.
This link to understanding how IMAP and POP works may help - 
https://www.name.com/support/articles/205935497-Understanding-the-difference-between-POP-and-IMAP
https://www.hostinger.com/tutorials/email/pop3-imap-smtp-protocols-explained-ports


But if you’ve reached your iinet server,…and you have it set to delete after 
month at iinet,…then that is why it’s deleting from your Inbox. As that is how 
IMAp works.

Kind regards
Daniel
---
Daniel Kerr
MacWizardry

Phone: 0414 795 960
Email: 
Web:   


**For everything Apple**


NOTE: Any information provided in this email may be my personal opinion and as 
such should be taken accordingly, and may not be the views of MacWizardry. Any 
information provided does not offer or warrant any form of warranty or accept 
liability. It would be appreciated that if any information in this email is to 
be disseminated, distributed or copied, that permission by the author be 
requested. 

> On 20 Nov 2019, at 1:07 am, Julie Bedford  wrote:
> 
> Hi Daniel,
> 
> The way you described your mail set up with filing emails, is pretty much the 
> same way (if  not so intricate) as the way I do mine, but only with selected 
> emails and the rest I leave in the In Box to refer back to when I need to.  I 
> sometimes need to refer back to say 2010 - so I know where you are coming 
> from.  
> 
> After reading your email, perhaps the problem is that I upgraded my iMac a 
> while ago to Majove, in order to follow MYOB requirements, but left the 
> networked MacPro with ElCapitan (can’t upgrade as you know as MacPro is now 
> too old).  So the Mail will be different.  Could this be the problems?  These 
> are the only two devices I use. I haven’t any smart boxes, folders or rules 
> either.  On the iinet server, I have it set to delete after one month, but I 
> am sure that wouldn’t be interfering with my iMac, as it never has done in 
> the past with the MacPro.  
> 
> I have just gone onto the iinet web server and it does say I’ve exceeded my 
> quota.  So assume I need to delete from the server some emails ! It’s getting 
> late and will have to sort out tomorrow.
> 
> Cheers
> Jewels
> 
> 
>> On 20 Nov 2019, at 12:46 am, Daniel Kerr  wrote:
>> 
>> Hi Julie
>> 
>> When you create a new folder in Mail, you can choose to create it on the 
>> “IMAP” selection (eg at iinet), or “On My Mac”. 
>> Eg, go to the Mailbox menu and choose “new Mailbox”. You’ll see a drop down 
>> menu, and the “Location” you want to have this set to “On My Mac”. (It 
>> doesn’t mean it’s stored as a folder on the actual hard drive you can see 
>> (well, it kinda is,..but it’s hidden,..but for this lets pretend we don’t 
>> see it)….
>> So in Apple Mail down the left hand side where the Mailboxes are, you’ll see 
>> a header called “On My Mac”. This is where all your stored emails will show. 
>> You can then have sub folders in these as well.
>> For example. I have On My Mac. Then under that I have a folder called 
>> MacWizardry. Inside that I have a folder called Customers. Inside that are 
>> two folders one called A;L and one called M-Z. And then inside those folders 
>> are my regular clients I see all the time. I then have a “non standard” 
>> folder called OC 2019, OC 2018, OC 2017 etc. Inside these folders I store 
>> all my In’s and outs emails. I can go back 19 years of emails for any one 
>> person. All stored locally on my computer and not on my server. So I can 
>> look up any emails I want at any time.
>> And you can then have many many folders for different things. (My example is 
>> just a few folders, but I have lots and lots more. Folders and then sub 
>> folders inside those.
>> I move messages out of my inbox and sent mailboxes once I’ve dealt with the 
>> emails and want to save them.
>> As an example I have main folder called Computers and then one of the 
>> subfolders are all my WAMUG emails. Inside that one folder alone is 61,500 
>> odd wamug emails. I can quickly look up any old email I want to that folder 
>> alone).
>> So my Inbox and Sent items are pretty much empty. Bar any I want to save to 
>> follow up 

Re: MAIL BOX

[Daniel Kerr]

Hi Jewels

Even if you move them off the Inbox, you can still reference them back. 
My inbox is pretty much empty…..well at this point in time it is completely 
empty as I’ve done all the days emails and filed it all away,..to start afresh 
tomorrow. (And I know it annoys Ronni when I say my Inbox is zero,….lol….). But 
I can still go back and search for every single email right back to whenever I 
want,…and it will search all folders regardless of where I stored emails to.

And yes, if you have them being set to delete from the server,…this will be 
affecting IMAP. Once you delete emails from the inbox at the server,…it deletes 
them out of IMAP folders. POP3 is completely different. So you really want them 
out of your Inbox (and off the server,…stored locally). This will then free up 
space on your iinet server,…and not have the delete issue.
This link to understanding how IMAP and POP works may help - 
https://www.name.com/support/articles/205935497-Understanding-the-difference-between-POP-and-IMAP
https://www.hostinger.com/tutorials/email/pop3-imap-smtp-protocols-explained-ports


But if you’ve reached your iinet server,…and you have it set to delete after 
month at iinet,…then that is why it’s deleting from your Inbox. As that is how 
IMAp works.

Kind regards
Daniel
---
Daniel Kerr
MacWizardry

Phone: 0414 795 960
Email: 
Web:   


**For everything Apple**


Please note : All email, phone and SMS support or consulting will now be 
charged. An invoice will be sent through on completion of support work.

> On 20 Nov 2019, at 1:07 am, Julie Bedford  wrote:
> 
> Hi Daniel,
> 
> The way you described your mail set up with filing emails, is pretty much the 
> same way (if  not so intricate) as the way I do mine, but only with selected 
> emails and the rest I leave in the In Box to refer back to when I need to.  I 
> sometimes need to refer back to say 2010 - so I know where you are coming 
> from.  
> 
> After reading your email, perhaps the problem is that I upgraded my iMac a 
> while ago to Majove, in order to follow MYOB requirements, but left the 
> networked MacPro with ElCapitan (can’t upgrade as you know as MacPro is now 
> too old).  So the Mail will be different.  Could this be the problems?  These 
> are the only two devices I use. I haven’t any smart boxes, folders or rules 
> either.  On the iinet server, I have it set to delete after one month, but I 
> am sure that wouldn’t be interfering with my iMac, as it never has done in 
> the past with the MacPro.  
> 
> I have just gone onto the iinet web server and it does say I’ve exceeded my 
> quota.  So assume I need to delete from the server some emails ! It’s getting 
> late and will have to sort out tomorrow.
> 
> Cheers
> Jewels
> 
> 
>> On 20 Nov 2019, at 12:46 am, Daniel Kerr  wrote:
>> 
>> Hi Julie
>> 
>> When you create a new folder in Mail, you can choose to create it on the 
>> “IMAP” selection (eg at iinet), or “On My Mac”. 
>> Eg, go to the Mailbox menu and choose “new Mailbox”. You’ll see a drop down 
>> menu, and the “Location” you want to have this set to “On My Mac”. (It 
>> doesn’t mean it’s stored as a folder on the actual hard drive you can see 
>> (well, it kinda is,..but it’s hidden,..but for this lets pretend we don’t 
>> see it)….
>> So in Apple Mail down the left hand side where the Mailboxes are, you’ll see 
>> a header called “On My Mac”. This is where all your stored emails will show. 
>> You can then have sub folders in these as well.
>> For example. I have On My Mac. Then under that I have a folder called 
>> MacWizardry. Inside that I have a folder called Customers. Inside that are 
>> two folders one called A;L and one called M-Z. And then inside those folders 
>> are my regular clients I see all the time. I then have a “non standard” 
>> folder called OC 2019, OC 2018, OC 2017 etc. Inside these folders I store 
>> all my In’s and outs emails. I can go back 19 years of emails for any one 
>> person. All stored locally on my computer and not on my server. So I can 
>> look up any emails I want at any time.
>> And you can then have many many folders for different things. (My example is 
>> just a few folders, but I have lots and lots more. Folders and then sub 
>> folders inside those.
>> I move messages out of my inbox and sent mailboxes once I’ve dealt with the 
>> emails and want to save them.
>> As an example I have main folder called Computers and then one of the 
>> subfolders are all my WAMUG emails. Inside that one folder alone is 61,500 
>> odd wamug emails. I can quickly look up any old email I want to that folder 
>> alone).
>> So my Inbox and Sent items are pretty much empty. Bar any I want to save to 
>> follow up for the day or week. Anything else is filed away on my “main 
>> computer” My other devices are just “slaves”. I answer emails from them, but 
>> file away on just one computer only.
>> 
>> But that can help store away emails.
>> 
>> Back to your deleting 

Re: MAIL BOX

[Julie Bedford]

Hi Daniel,

The way you described your mail set up with filing emails, is pretty much the 
same way (if  not so intricate) as the way I do mine, but only with selected 
emails and the rest I leave in the In Box to refer back to when I need to.  I 
sometimes need to refer back to say 2010 - so I know where you are coming from. 
 

After reading your email, perhaps the problem is that I upgraded my iMac a 
while ago to Majove, in order to follow MYOB requirements, but left the 
networked MacPro with ElCapitan (can’t upgrade as you know as MacPro is now too 
old).  So the Mail will be different.  Could this be the problems?  These are 
the only two devices I use. I haven’t any smart boxes, folders or rules either. 
 On the iinet server, I have it set to delete after one month, but I am sure 
that wouldn’t be interfering with my iMac, as it never has done in the past 
with the MacPro.  

I have just gone onto the iinet web server and it does say I’ve exceeded my 
quota.  So assume I need to delete from the server some emails ! It’s getting 
late and will have to sort out tomorrow.

Cheers
Jewels


> On 20 Nov 2019, at 12:46 am, Daniel Kerr  wrote:
> 
> Hi Julie
> 
> When you create a new folder in Mail, you can choose to create it on the 
> “IMAP” selection (eg at iinet), or “On My Mac”. 
> Eg, go to the Mailbox menu and choose “new Mailbox”. You’ll see a drop down 
> menu, and the “Location” you want to have this set to “On My Mac”. (It 
> doesn’t mean it’s stored as a folder on the actual hard drive you can see 
> (well, it kinda is,..but it’s hidden,..but for this lets pretend we don’t see 
> it)….
> So in Apple Mail down the left hand side where the Mailboxes are, you’ll see 
> a header called “On My Mac”. This is where all your stored emails will show. 
> You can then have sub folders in these as well.
> For example. I have On My Mac. Then under that I have a folder called 
> MacWizardry. Inside that I have a folder called Customers. Inside that are 
> two folders one called A;L and one called M-Z. And then inside those folders 
> are my regular clients I see all the time. I then have a “non standard” 
> folder called OC 2019, OC 2018, OC 2017 etc. Inside these folders I store all 
> my In’s and outs emails. I can go back 19 years of emails for any one person. 
> All stored locally on my computer and not on my server. So I can look up any 
> emails I want at any time.
> And you can then have many many folders for different things. (My example is 
> just a few folders, but I have lots and lots more. Folders and then sub 
> folders inside those.
> I move messages out of my inbox and sent mailboxes once I’ve dealt with the 
> emails and want to save them.
> As an example I have main folder called Computers and then one of the 
> subfolders are all my WAMUG emails. Inside that one folder alone is 61,500 
> odd wamug emails. I can quickly look up any old email I want to that folder 
> alone).
> So my Inbox and Sent items are pretty much empty. Bar any I want to save to 
> follow up for the day or week. Anything else is filed away on my “main 
> computer” My other devices are just “slaves”. I answer emails from them, but 
> file away on just one computer only.
> 
> But that can help store away emails.
> 
> Back to your deleting emails.
> I’m assuming you have other devices collecting email as well? Are they all 
> set to IMAP for the same email as well? Are you deleting from other devices?
> As Mail itself doesn’t really have a “delete from Inbox” setting. It does for 
> Trash…but it doesn’t for anything else. So without knowing or seeing all of 
> the setup, it’s a bit hard to give a full answer unfortunately. As if all 
> using IMAP, then they *should* all be saved in the Inbox. It’s only the Trash 
> folder that deletes after a week/month etc is a setting for.
> So in theory it shouldn’t be doing it from the Inbox.
> Do you have any “Smart Mailboxes” or “Smart folders” or “Rules” or anything 
> like that set up? As they’re the only thing I can think that could be causing 
> the issue. (Or if you have more then one device doing emails, and they have 
> different settings or rules etc.
> Even the iPhone and iPad (though slightly different) only have the delete 
> after x time - but again, it only applies to “Deleted Messages”, not the 
> actual Inbox.
> And I had a quick look at my iinet webmail and can’t see any settings there 
> either that have a “delete after x time”,..so I wouldn’t think it’s coming 
> from there either.
> 
> If you log in to iinet webmail, does it show that there is plenty of space 
> available on the server? (You can use webmail.iinet.net.au with full email 
> address and password to log in and check).
> 
> Kind regards
> Daniel
> 
> ---
> Daniel Kerr
> MacWizardry
> 
> Phone: 0414 795 960
> Email: 
> Web:   
> 
> 
> **For everything Apple**
> 
> 
> Please note : All email, phone and SMS support or consulting will now be 
> charged. An invoice will be 

Re: MAIL BOX

[Daniel Kerr]

Hi Julie

When you create a new folder in Mail, you can choose to create it on the “IMAP” 
selection (eg at iinet), or “On My Mac”. 
Eg, go to the Mailbox menu and choose “new Mailbox”. You’ll see a drop down 
menu, and the “Location” you want to have this set to “On My Mac”. (It doesn’t 
mean it’s stored as a folder on the actual hard drive you can see (well, it 
kinda is,..but it’s hidden,..but for this lets pretend we don’t see it)….
So in Apple Mail down the left hand side where the Mailboxes are, you’ll see a 
header called “On My Mac”. This is where all your stored emails will show. You 
can then have sub folders in these as well.
For example. I have On My Mac. Then under that I have a folder called 
MacWizardry. Inside that I have a folder called Customers. Inside that are two 
folders one called A;L and one called M-Z. And then inside those folders are my 
regular clients I see all the time. I then have a “non standard” folder called 
OC 2019, OC 2018, OC 2017 etc. Inside these folders I store all my In’s and 
outs emails. I can go back 19 years of emails for any one person. All stored 
locally on my computer and not on my server. So I can look up any emails I want 
at any time.
And you can then have many many folders for different things. (My example is 
just a few folders, but I have lots and lots more. Folders and then sub folders 
inside those.
I move messages out of my inbox and sent mailboxes once I’ve dealt with the 
emails and want to save them.
As an example I have main folder called Computers and then one of the 
subfolders are all my WAMUG emails. Inside that one folder alone is 61,500 odd 
wamug emails. I can quickly look up any old email I want to that folder alone).
So my Inbox and Sent items are pretty much empty. Bar any I want to save to 
follow up for the day or week. Anything else is filed away on my “main 
computer” My other devices are just “slaves”. I answer emails from them, but 
file away on just one computer only.

But that can help store away emails.

Back to your deleting emails.
I’m assuming you have other devices collecting email as well? Are they all set 
to IMAP for the same email as well? Are you deleting from other devices?
As Mail itself doesn’t really have a “delete from Inbox” setting. It does for 
Trash…but it doesn’t for anything else. So without knowing or seeing all of the 
setup, it’s a bit hard to give a full answer unfortunately. As if all using 
IMAP, then they *should* all be saved in the Inbox. It’s only the Trash folder 
that deletes after a week/month etc is a setting for.
So in theory it shouldn’t be doing it from the Inbox.
Do you have any “Smart Mailboxes” or “Smart folders” or “Rules” or anything 
like that set up? As they’re the only thing I can think that could be causing 
the issue. (Or if you have more then one device doing emails, and they have 
different settings or rules etc.
Even the iPhone and iPad (though slightly different) only have the delete after 
x time - but again, it only applies to “Deleted Messages”, not the actual Inbox.
And I had a quick look at my iinet webmail and can’t see any settings there 
either that have a “delete after x time”,..so I wouldn’t think it’s coming from 
there either.

If you log in to iinet webmail, does it show that there is plenty of space 
available on the server? (You can use webmail.iinet.net.au with full email 
address and password to log in and check).

Kind regards
Daniel

---
Daniel Kerr
MacWizardry

Phone: 0414 795 960
Email: 
Web:   


**For everything Apple**


Please note : All email, phone and SMS support or consulting will now be 
charged. An invoice will be sent through on completion of support work.

> On 20 Nov 2019, at 12:26 am, Julie Bedford  wrote:
> 
> Hi Daniel,
> 
> I checked under the Server Settings and it is IMAP.  Excellent idea on saving 
> the emails On My Mac, especially as I am always going back referring to them. 
>  Excuse
> my ignorance, where do these files get stored though ?  meaning where would I 
> find the folder/emails.
> 
> All my inbox emails disappear after a month.  At the moment the oldest email 
> in the inbox  is dated 18 October 2019 and tomorrow it changes to 19 October. 
>  I’ve 
> never had this problem before either.
> 
> I had been relying on my MacPro which is networked to the iMac, but now Mail 
> on the MacPro is playing up but rather than confuse matters, I’ll ask for 
> some assistance in a separate email for the MacPro.  This has made me decide 
> this evening to purchase one of the new MacPro’s when it eventually becomes 
> available - even though it will cost a fortune. 
> 
> Thank you for offering to help
> 
> Jewels
> 
> 
>> On 19 Nov 2019, at 11:13 pm, Daniel Kerr  wrote:
>> 
>> Hi Julie
>> 
>> Deleting from the inbox isn’t “standard” practice for email,…so could either 
>> be something in the account itself or the settings.
>> How do you have email set up? Is it POP3 or IMAP? (Or Exchange?)
>> As I have 

Re: MAIL BOX

[Julie Bedford]

Hi Daniel,

I checked under the Server Settings and it is IMAP.  Excellent idea on saving 
the emails On My Mac, especially as I am always going back referring to them.  
Excuse
my ignorance, where do these files get stored though ?  meaning where would I 
find the folder/emails.

All my inbox emails disappear after a month.  At the moment the oldest email in 
the inbox  is dated 18 October 2019 and tomorrow it changes to 19 October.  
I’ve 
never had this problem before either.

I had been relying on my MacPro which is networked to the iMac, but now Mail on 
the MacPro is playing up but rather than confuse matters, I’ll ask for some 
assistance in a separate email for the MacPro.  This has made me decide this 
evening to purchase one of the new MacPro’s when it eventually becomes 
available - even though it will cost a fortune. 

Thank you for offering to help

Jewels


> On 19 Nov 2019, at 11:13 pm, Daniel Kerr  wrote:
> 
> Hi Julie
> 
> Deleting from the inbox isn’t “standard” practice for email,…so could either 
> be something in the account itself or the settings.
> How do you have email set up? Is it POP3 or IMAP? (Or Exchange?)
> As I have POP3 and IMAP accounts and have never had email deleted from it at 
> all.
> 
> So might need a bit more info to advise.
> 
> As a “short term’” fix, you could create a folder in Apple Mail “On My Mac” 
> and put older emails in to folders there,..rather then in the Inbox.
> This saves them all on the computer rather then in the Inbox.
> (There’s a whole other long post on the benefits of doing this, rather then 
> leaving lots and lots of emails in Inbox, Sent etc). Saving them in “On My 
> Mac” folders is more beneficial generally).
> 
> Is it just an iinet address or another? 
> Let us know the above and we can try and help.
> Kind regards
> Daniel
> ---
> Daniel Kerr
> MacWizardry
> 
> Phone: 0414 795 960
> Email: 
> Web:   
> 
> 
> **For everything Apple**
> 
> NOTE: Any information provided in this email may be my personal opinion and 
> as such should be taken accordingly, and may not be the views of MacWizardry. 
> Any information provided does not offer or warrant any form of warranty or 
> accept liability. It would be appreciated that if any information in this 
> email is to be disseminated, distributed or copied, that permission by the 
> author be requested. 
> 
>> On 19 Nov 2019, at 11:05 pm, Julie Bedford  wrote:
>> 
>> HI Stephen
>> 
>> Thanks for the assistance. I already have the Erase Deleted Messages as 
>> Never, but
>> its the ‘In Box’ that gets deleted after one month.  Thing is I am forever 
>> going back to my
>> in box for work, so I really need to keep them all in the In Box.  On my 
>> MacPro (on El Capitan), the emails
>> stay in the In Box until I delete them, which is how I prefer it.  Just 
>> can’t seem to work out
>> how to set up the iMac in the same way.
>> 
>> Thanks
>> 
>> Jewels
>> 
>>> On 19 Nov 2019, at 10:20 pm, Stephen Chape  wrote:
>>> 
>>> Hi Jewels.
>>> 
>>> I now use Mac OS Catalina, but I don’t think this has changed.
>>> So I just took a look at mine.
>>> 
>>> Mail/Preferences/Accounts
>>> Then click on "Mailbox Behaviours"
>>> Then in the box “Erase Deleted Messages” select “Never”
>>> 
>>> I have mine selected for “After One Month"
>>> 
 On 19 Nov 2019, at 9:50 pm, Julie Bedford  wrote:
 
 
 Hi
 
 I have an iMac O/S Mojave and am unable to alter the behaviours in the 
 Mail Preferences so that my Inbox does not delete my emails.
 I have managed to figure out how to retain the sent emails now, but am 
 finding the Mail Behaviour options a little ambiguous to say the least
 and  can only manage to save my inbox for a month.  Under the ’sent 
 mailbox’ option in Preferences it does not list an ‘Inbox’. My
 mail application does show an inbox though.
 
 Would be grateful if anyone can give me a step to step instruction on how 
 not to have my inbox emails automatically deleted.
 
 Many thanks
 
 Jewels
 
 
 -- The WA Macintosh User Group Mailing List --
 Archives - 
 Guidelines - 
 Settings & Unsubscribe - 
 
>>> 
>>> 
>>> Regards,
>>> Stephen Chape
>>> 
>>> 
>>> 
>>> 
>>> 
>>> 
>>> -- The WA Macintosh User Group Mailing List --
>>> Archives - 
>>> Guidelines - 
>>> Settings & Unsubscribe - 
>>> 
>> 
>> -- The WA Macintosh User Group Mailing List --
>> Archives - 
>> Guidelines - 
>> Settings & Unsubscribe - 
>> 

Re: MAIL BOX

[Daniel Kerr]

Hi Julie

Deleting from the inbox isn’t “standard” practice for email,…so could either be 
something in the account itself or the settings.
How do you have email set up? Is it POP3 or IMAP? (Or Exchange?)
As I have POP3 and IMAP accounts and have never had email deleted from it at 
all.

So might need a bit more info to advise.

As a “short term’” fix, you could create a folder in Apple Mail “On My Mac” and 
put older emails in to folders there,..rather then in the Inbox.
This saves them all on the computer rather then in the Inbox.
(There’s a whole other long post on the benefits of doing this, rather then 
leaving lots and lots of emails in Inbox, Sent etc). Saving them in “On My Mac” 
folders is more beneficial generally).

Is it just an iinet address or another? 
Let us know the above and we can try and help.
Kind regards
Daniel
---
Daniel Kerr
MacWizardry

Phone: 0414 795 960
Email: 
Web:   


**For everything Apple**

NOTE: Any information provided in this email may be my personal opinion and as 
such should be taken accordingly, and may not be the views of MacWizardry. Any 
information provided does not offer or warrant any form of warranty or accept 
liability. It would be appreciated that if any information in this email is to 
be disseminated, distributed or copied, that permission by the author be 
requested. 

> On 19 Nov 2019, at 11:05 pm, Julie Bedford  wrote:
> 
> HI Stephen
> 
> Thanks for the assistance. I already have the Erase Deleted Messages as 
> Never, but
> its the ‘In Box’ that gets deleted after one month.  Thing is I am forever 
> going back to my
> in box for work, so I really need to keep them all in the In Box.  On my 
> MacPro (on El Capitan), the emails
> stay in the In Box until I delete them, which is how I prefer it.  Just can’t 
> seem to work out
> how to set up the iMac in the same way.
> 
> Thanks
> 
> Jewels
> 
>> On 19 Nov 2019, at 10:20 pm, Stephen Chape  wrote:
>> 
>> Hi Jewels.
>> 
>> I now use Mac OS Catalina, but I don’t think this has changed.
>> So I just took a look at mine.
>> 
>> Mail/Preferences/Accounts
>> Then click on "Mailbox Behaviours"
>> Then in the box “Erase Deleted Messages” select “Never”
>> 
>> I have mine selected for “After One Month"
>> 
>>> On 19 Nov 2019, at 9:50 pm, Julie Bedford  wrote:
>>> 
>>> 
>>> Hi
>>> 
>>> I have an iMac O/S Mojave and am unable to alter the behaviours in the Mail 
>>> Preferences so that my Inbox does not delete my emails.
>>> I have managed to figure out how to retain the sent emails now, but am 
>>> finding the Mail Behaviour options a little ambiguous to say the least
>>> and  can only manage to save my inbox for a month.  Under the ’sent 
>>> mailbox’ option in Preferences it does not list an ‘Inbox’. My
>>> mail application does show an inbox though.
>>> 
>>> Would be grateful if anyone can give me a step to step instruction on how 
>>> not to have my inbox emails automatically deleted.
>>> 
>>> Many thanks
>>> 
>>> Jewels
>>> 
>>> 
>>> -- The WA Macintosh User Group Mailing List --
>>> Archives - 
>>> Guidelines - 
>>> Settings & Unsubscribe - 
>>> 
>> 
>> 
>> Regards,
>> Stephen Chape
>> 
>> 
>> 
>> 
>> 
>> 
>> -- The WA Macintosh User Group Mailing List --
>> Archives - 
>> Guidelines - 
>> Settings & Unsubscribe - 
>> 
> 
> -- The WA Macintosh User Group Mailing List --
> Archives - 
> Guidelines - 
> Settings & Unsubscribe - 
> 

-- The WA Macintosh User Group Mailing List --
Archives - 
Guidelines - 
Settings & Unsubscribe - 

Re: MAIL BOX

[Julie Bedford]

HI Stephen

Thanks for the assistance. I already have the Erase Deleted Messages as Never, 
but
its the ‘In Box’ that gets deleted after one month.  Thing is I am forever 
going back to my
in box for work, so I really need to keep them all in the In Box.  On my MacPro 
(on El Capitan), the emails
stay in the In Box until I delete them, which is how I prefer it.  Just can’t 
seem to work out
how to set up the iMac in the same way.

Thanks

Jewels

> On 19 Nov 2019, at 10:20 pm, Stephen Chape  wrote:
> 
> Hi Jewels.
> 
> I now use Mac OS Catalina, but I don’t think this has changed.
> So I just took a look at mine.
> 
> Mail/Preferences/Accounts
> Then click on "Mailbox Behaviours"
> Then in the box “Erase Deleted Messages” select “Never”
> 
> I have mine selected for “After One Month"
> 
>> On 19 Nov 2019, at 9:50 pm, Julie Bedford > > wrote:
>> 
>> 
>> Hi
>> 
>> I have an iMac O/S Mojave and am unable to alter the behaviours in the Mail 
>> Preferences so that my Inbox does not delete my emails.
>> I have managed to figure out how to retain the sent emails now, but am 
>> finding the Mail Behaviour options a little ambiguous to say the least
>> and  can only manage to save my inbox for a month.  Under the ’sent mailbox’ 
>> option in Preferences it does not list an ‘Inbox’. My
>> mail application does show an inbox though.
>> 
>> Would be grateful if anyone can give me a step to step instruction on how 
>> not to have my inbox emails automatically deleted.
>> 
>> Many thanks
>> 
>> Jewels
>> 
>> 
>> -- The WA Macintosh User Group Mailing List --
>> Archives - > >
>> Guidelines - > >
>> Settings & Unsubscribe - 
>> > >
> 
> 
> Regards,
> Stephen Chape
> 
> 
> 
> 
> 
> 
> -- The WA Macintosh User Group Mailing List --
> Archives - 
> Guidelines - 
> Settings & Unsubscribe - 
> 

-- The WA Macintosh User Group Mailing List --
Archives - 
Guidelines - 
Settings & Unsubscribe - 

Re: MAIL BOX

[Stephen Chape]

Hi Jewels.

I now use Mac OS Catalina, but I don’t think this has changed.
So I just took a look at mine.

Mail/Preferences/Accounts
Then click on "Mailbox Behaviours"
Then in the box “Erase Deleted Messages” select “Never”

I have mine selected for “After One Month"

> On 19 Nov 2019, at 9:50 pm, Julie Bedford  wrote:
> 
> 
> Hi
> 
> I have an iMac O/S Mojave and am unable to alter the behaviours in the Mail 
> Preferences so that my Inbox does not delete my emails.
> I have managed to figure out how to retain the sent emails now, but am 
> finding the Mail Behaviour options a little ambiguous to say the least
> and  can only manage to save my inbox for a month.  Under the ’sent mailbox’ 
> option in Preferences it does not list an ‘Inbox’. My
> mail application does show an inbox though.
> 
> Would be grateful if anyone can give me a step to step instruction on how not 
> to have my inbox emails automatically deleted.
> 
> Many thanks
> 
> Jewels
> 
> 
> -- The WA Macintosh User Group Mailing List --
> Archives - 
> Guidelines - 
> Settings & Unsubscribe - 
> 


Regards,
Stephen Chape






-- The WA Macintosh User Group Mailing List --
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Settings & Unsubscribe - 

MAIL BOX

[Julie Bedford]

Hi

I have an iMac O/S Mojave and am unable to alter the behaviours in the Mail 
Preferences so that my Inbox does not delete my emails.
I have managed to figure out how to retain the sent emails now, but am finding 
the Mail Behaviour options a little ambiguous to say the least
and  can only manage to save my inbox for a month.  Under the ’sent mailbox’ 
option in Preferences it does not list an ‘Inbox’. My
mail application does show an inbox though.

Would be grateful if anyone can give me a step to step instruction on how not 
to have my inbox emails automatically deleted.

Many thanks

Jewels


-- The WA Macintosh User Group Mailing List --
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Guidelines - 
Settings & Unsubscribe - 

Full Mail Box

[Mike Armson]

G'Day
I feel embarrassed to ask this question, but how does one empty the mailbox
using MicroSoft Outlook 2011 v14.2.2? Further to the question does anyone
have any recommendations for a wireless modem? My current Belkin Ozemail
(remember them,I have been with iiNet for over 12 years) seems to not be
handling all the recent power outrages.

Mike Armson
iMac 2008 OS 10.7.4
3.06 GHz 4 GB Ram


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Re: Full Mail Box

[Alexander Hartner]

Hi Mike,

What do you mean with mail box full. Do you mean that your email provider has 
allocated you a certain amount of space and that you have exhausted your 
allocation. If this is the case you can:

1.) Clean up your mail box by deleting old / emails
2.) Clean out your Junk-mail folder if this is hosted on the mail server (check 
your account settings)
3.) Clean out your sent items if they are hosted on the mail server (check your 
account settings)\
4.) Create a local archive folder and transfer your message to the archive 
folder

Hope this helps
Alex

On 22/06/2012, at 10:45 , Mike Armson wrote:

 G'Day
 I feel embarrassed to ask this question, but how does one empty the mailbox
 using MicroSoft Outlook 2011 v14.2.2? Further to the question does anyone
 have any recommendations for a wireless modem? My current Belkin Ozemail
 (remember them,I have been with iiNet for over 12 years) seems to not be
 handling all the recent power outrages.
 
 Mike Armson
 iMac 2008 OS 10.7.4
 3.06 GHz 4 GB Ram
 
 
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Re: Mail arriving in Junk Mail box but I can't figure why.

[Ronda Brown]

Hi Stephen,

Configuring rules to delete or send emails directly to Trash, is something I 
'strongly' DON'T recommend doing.
The Junk Filter when trained works well, and continues learning as you use 
it. This assumes, of course, that you diligently correct all its mistakes. In 
Mail, this means marking all spam messages the filter misses as Junk Mail, and 
marking all incorrectly identified legitimate messages as Not Junk Mail.

Do you have Enable Junk Mail Filtering in Preferences  Junk Mail?

Can you mark the Not Junk message by going to Message (in Menu)  Mark  As 
Not Junk Mail?
If you can't, one of your Rules has been applied to the message.

If you have multiple rules, they’re applied in the order in which they appear 
in the Rules list. 
Drag a rule up or down in the list to change its order.

In Preferences  Junk Mail - Do you have Filter Junk Mail before applying my 
rules selected?
If so the Junk filter 'Rule' is run first, before your rules.

Cheers,
Ronni


On 10/01/2010, at 3:46 PM, Stephen Chape wrote:

 
 Thanks Ronni,
 Problem is that it is not marked as Junk.
 So I guess that means that one of my rules has dumped it there,
 The only option even when it is sitting in the Junk Mail Box seems to be to 
 mark it Junk,
 rather than to mark it Not Junk, and that does not help.
 
 On 10/01/2010, at 6:09 AM, Ronda Brown wrote:
 
 
 Mark the email as Not Junk! Without knowing what the email contained we 
 have no way of knowing why mail tagged it as Junk.
 
 Sent from Ronni's iPhone
 
 On 09/01/2010, at 11:14 PM, Stephen Chape ch...@westnet.com.au wrote:
 
 
 Happy New Year folks !!
 
 I just discovered that someone sent me an important email a few days ago 
 but I never saw it.
 He tried sending it again tonight but again I did not receive it.
 
 All of my Mail Rules are set to delete, so I changed them all to move to 
 Junk.
 He then sent it again and it arrived this time in my Junk Mail box.
 
 Does anyone know how I can find out which Rule has caused this action ?
 
 I have searched through all the rules but cannot find an association with 
 this email !!!
 
 Regards,
 Stephen Chape



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Mail arriving in Junk Mail box but I can't figure why.

[Stephen Chape]

Happy New Year folks !!

I just discovered that someone sent me an important email a few days ago but I 
never saw it.
He tried sending it again tonight but again I did not receive it.

All of my Mail Rules are set to delete, so I changed them all to move to 
Junk.
He then sent it again and it arrived this time in my Junk Mail box.

Does anyone know how I can find out which Rule has caused this action ?

I have searched through all the rules but cannot find an association with this 
email !!!

Regards,
Stephen Chape



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Re: Mail arriving in Junk Mail box but I can't figure why.

[Ronda Brown]

Mark the email as Not Junk! Without knowing what the email contained  
we have no way of knowing why mail tagged it as Junk.


Sent from Ronni's iPhone

On 09/01/2010, at 11:14 PM, Stephen Chape ch...@westnet.com.au wrote:



Happy New Year folks !!

I just discovered that someone sent me an important email a few days  
ago but I never saw it.

He tried sending it again tonight but again I did not receive it.

All of my Mail Rules are set to delete, so I changed them all to  
move to Junk.

He then sent it again and it arrived this time in my Junk Mail box.

Does anyone know how I can find out which Rule has caused this  
action ?


I have searched through all the rules but cannot find an association  
with this email !!!


Regards,
Stephen Chape



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Re: Mail arriving in Junk Mail box but I can't figure why.

[Stephen Chape]

Thanks Ronni,
Problem is that it is not marked as Junk.
So I guess that means that one of my rules has dumped it there,
The only option even when it is sitting in the Junk Mail Box seems to be to 
mark it Junk,
rather than to mark it Not Junk, and that does not help.

On 10/01/2010, at 6:09 AM, Ronda Brown wrote:

 
 Mark the email as Not Junk! Without knowing what the email contained we 
 have no way of knowing why mail tagged it as Junk.
 
 Sent from Ronni's iPhone
 
 On 09/01/2010, at 11:14 PM, Stephen Chape ch...@westnet.com.au wrote:
 
 
 Happy New Year folks !!
 
 I just discovered that someone sent me an important email a few days ago but 
 I never saw it.
 He tried sending it again tonight but again I did not receive it.
 
 All of my Mail Rules are set to delete, so I changed them all to move to 
 Junk.
 He then sent it again and it arrived this time in my Junk Mail box.
 
 Does anyone know how I can find out which Rule has caused this action ?
 
 I have searched through all the rules but cannot find an association with 
 this email !!!
 
 Regards,
 Stephen Chape
 
 
 
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Regards,
Stephen Chape



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Re: Mail box trash

[tom samson]

thanks Ronnie, you were right- as usual.
tom samson
On 08/09/2008, at 8:23 AM, Ronda Brown wrote:



On 07/09/2008, at 9:13 PM, tom samson wrote:

My wife has just lost her trash folder in mail 3.3. So it is hard  
to trash files Is there a work for this or is it a matter of  
reinstalling mail?


Hello Tom,

Check the selections in Mail Preferences/Accounts/Mailbox  
Behaviours -- I believe that you will find that currently the  
choice to move deleted messages to a separate folder is not  
currently made?


Once made, and you then delete a message, the Trash Icon and  
mailbox should be back.


Cheers,
Ronni

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Mail box trash

[tom samson]

My wife has just lost her trash folder in mail 3.3. So it is hard to  
trash files Is there a work for this or is it a matter of  
reinstalling mail?

tom samson

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Re: Mail box trash

[Ronda Brown]

On 07/09/2008, at 9:13 PM, tom samson wrote:

My wife has just lost her trash folder in mail 3.3. So it is hard to  
trash files Is there a work for this or is it a matter of  
reinstalling mail?


Hello Tom,

Check the selections in Mail Preferences/Accounts/Mailbox Behaviours  
-- I believe that you will find that currently the choice to move  
deleted messages to a separate folder is not currently made?


Once made, and you then delete a message, the Trash Icon and mailbox  
should be back.


Cheers,
Ronni

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