from:"Newhouse, Sarah"

Re: [Archivesspace_Users_Group] Digital Objects

2023-05-05 Thread Newhouse, Sarah

We basically do the same at Kate, but we’ve also unpublished all our DAOs at 
the moment while we revisit how best to provide a linkage. The item-level 
records in the digital repository vs the folder-level info in ASpace meant that 
ASpace object page/display for that folder would potentially have tens of 
digital objects (or more than 100, for some photo albums), which would list in 
a lng column that users had to scroll and scroll and scroll to view.

Our digital repository UI developer had a heart attack looking at it and agreed 
to work with me to revise how the systems interact.


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Bowers, 
Kate A.
Sent: Friday, May 5, 2023 11:20 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Digital Objects

We don’t use AS for doing much with digital objects except to provide links to 
access objects in our digital repository and sometimes provide thumbnails. Our 
METS and MODS are all made elsewhere and stored in our digital repository along 
with the objects, so AS is not our tool for these functions.

Kate

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Tracey Kry
Sent: Friday, May 5, 2023 9:14 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Digital Objects

Greetings all!

New ArchivesSpace user here. I've inherited a nicely populated AS with plenty 
of digital objects, but wanted to send out some feelers to get an idea of how 
others are using digital objects in AS. We have a separate digital repository, 
so there is redundancy, and I'm trying to figure out the best way to move 
forward.

If anyone would be willing to chat with me about how you find digital objects 
to be useful for you in AS (linking out from top containers, individual objects 
attached to folder levels, etc.) I would love to hear! Feel free to message me 
off list.

Thanks all!
Tracey

Tracey Kry (she/her/hers)
Digital Collections Archivist
Library, Information, & Technology Services
Mount Holyoke College
t...@mtholyoke.edu | (413) 538-3232
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Re: [Archivesspace_Users_Group] MARC XML import

2023-01-24 Thread Newhouse, Sarah

Regine,

Thank you so much for suggesting this! It was indeed a whitespace issue. 
Somewhere along the line, one of my XML editors stripped out the whitespaces 
and I never noticed because 008 is not a field I was paying any close attention 
to. I suspect this was from bouncing between versions of Oxygen when working 
from different computers, but can’t be sure.


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn<https://www.sciencehistory.org/learn>
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Regine 
I. Heberlein
Sent: Tuesday, January 24, 2023 1:14 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] MARC XML import

Hi Sarah,

Following up on Brian’s suggestion that your 008 looks short—depending on how 
your MARC-XML is being created, you may want to make sure that the blanks 
aren’t being collapsed by some sort of whitespace normalization setting. I know 
I’ve run into this with oXygen before.

Hope this helps,

Regine

Regine Heberlein (she/her)
Library IT Data Analyst
609-258-6156
heber...@princeton.edu<mailto:heber...@princeton.edu>

**My working day may not be your working day. Please do not feel obliged to 
reply to this email outside of your normal working hours.**



From: 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of "Newhouse, Sarah" 
mailto:snewho...@sciencehistory.org>>
Reply-To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Date: Tuesday, January 24, 2023 at 12:32 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] MARC XML import

Aha! Thank you. I’ll investigate 008 with our cataloging librarians.


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sciencehistory.org%2Flearn&data=05%7C01%7Cheberlei%40princeton.edu%7C6d2c84b6ab324b96040208dafe30d1e6%7C2ff601167431425db5af077d7791bda4%7C0%7C0%7C638101783624829131%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000%7C%7C%7C&sdata=IezoHWBx2gb2LQVsCl0wXdsjfE2JD7yZwQtAqfY5dJI%3D&reserved=0>
From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Brian Harrington
Sent: Tuesday, January 24, 2023 11:13 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] MARC XML import

Hi Sarah,


 1.  The MARCXML importer gets the language from 008/35-37.  I’m not sure what 
happened to it, but the 008 in your record looks short.  Looking at the code, 
if the language positions are blank the language is set to undefined.  But that 
would only work if there are actual blanks in those positions.
 2.  Underneath the error messages, you can see a representation of the JSON 
record that ASpace is trying to load.  If you look at “notes”=>, the first one 
(position 0) has an empty "subnotes"=>[{"jsonmodel_type"=>"note_text"}].  You 
can see this is an odd note with a label of “Publication date”.  In this case, 
ASpace is trying to create a date note from the 260$c, which is blank in your 
case, so the it creates a bad note.  However, it’s only trying to create that 
note because it can’t get the date from the 008.  ASpace only recognizes 008 
dates if 008/06 is an i, k, or s, and you have a q there.  It probably should 
recognize the q, but the quick fix would be to change that to an i or an s.

I hope this helps.

Brian

--
Brian Harrington (he/him)
Data Migration Specialist
LYRASIS
brian.harring...@lyrasis.org<mailto:brian.harring...@lyrasis.org>


From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Newhouse, Sarah 
mailto:snewho...@sciencehistory.org>>
Date: Monday, January 23, 2023 at 5:05 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Arc

Re: [Archivesspace_Users_Group] MARC XML import

2023-01-24 Thread Newhouse, Sarah

Aha! Thank you. I'll investigate 008 with our cataloging librarians.


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn<https://www.sciencehistory.org/learn>
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Brian 
Harrington
Sent: Tuesday, January 24, 2023 11:13 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] MARC XML import

Hi Sarah,


 1.  The MARCXML importer gets the language from 008/35-37.  I'm not sure what 
happened to it, but the 008 in your record looks short.  Looking at the code, 
if the language positions are blank the language is set to undefined.  But that 
would only work if there are actual blanks in those positions.
 2.  Underneath the error messages, you can see a representation of the JSON 
record that ASpace is trying to load.  If you look at "notes"=>, the first one 
(position 0) has an empty "subnotes"=>[{"jsonmodel_type"=>"note_text"}].  You 
can see this is an odd note with a label of "Publication date".  In this case, 
ASpace is trying to create a date note from the 260$c, which is blank in your 
case, so the it creates a bad note.  However, it's only trying to create that 
note because it can't get the date from the 008.  ASpace only recognizes 008 
dates if 008/06 is an i, k, or s, and you have a q there.  It probably should 
recognize the q, but the quick fix would be to change that to an i or an s.

I hope this helps.

Brian

--
Brian Harrington (he/him)
Data Migration Specialist
LYRASIS
brian.harring...@lyrasis.org<mailto:brian.harring...@lyrasis.org>


From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Newhouse, Sarah 
mailto:snewho...@sciencehistory.org>>
Date: Monday, January 23, 2023 at 5:05 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] MARC XML import
Hi all,

I would really appreciate another set of eyes on these two errors I'm getting 
while testing ingest of MARC XML (resource records) from our library catalog 
into 3.2:


 1.  lang_materials/0/language_and_script/language : Property is required but 
was missing
I've tried a few different things here and can't pinpoint the problem. There 
isn't a MARC field that maps to this ASpace field in the most recent import 
map<https://docs.google.com/spreadsheets/d/1jU6MYF7UI7a-UKdd5XhYCV6W1UyrMMCzYDFlgb8iNW8/edit#gid=1527709562>
 (unless I'm misreading it, which is entirely possible - it's been a long day), 
but native ASpace resource records exported as MARCXML will import back in with 
language and script data, so I can tell there is a MARC field that maps to 
this. Based on MARC XML from resource records created in ASpace, I tried adding 
language info in 040$a or 041$b, but neither resulted in a successful import, 
just the same error message. Is there a MARC field I'm missing in the import 
map and/or the ASpace-generated MARC? The Help 
Center<https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/917405730/Languages+Sub-Record+as+of+v2.7.0>
 does say this field can be imported as MARC XML, but doesn't say how.
 2.  notes/0/subnotes/0/content : Property is required but was missing

I see that other folks have encountered this error with an index number to 
point them to the note that's missing content, but lacking one here I'm not 
sure where to start. And looking at my sample files with my fallible human eyes 
I don't see any empty fields. Has anyone run into this before? Is this just 
pointing at my missing language field?

If there's a resource or guide I've missed - especially for interpreting import 
job errors -- please point me to it! MARC XML is attached (with the added 040 
and 041 fields) in case it's helpful.

Thank you!

__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn<https://www.sciencehistory.org/learn>
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[Archivesspace_Users_Group] MARC XML import

2023-01-23 Thread Newhouse, Sarah

Hi all,

I would really appreciate another set of eyes on these two errors I'm getting 
while testing ingest of MARC XML (resource records) from our library catalog 
into 3.2:


 1.  lang_materials/0/language_and_script/language : Property is required but 
was missing
I've tried a few different things here and can't pinpoint the problem. There 
isn't a MARC field that maps to this ASpace field in the most recent import 
map
 (unless I'm misreading it, which is entirely possible - it's been a long day), 
but native ASpace resource records exported as MARCXML will import back in with 
language and script data, so I can tell there is a MARC field that maps to 
this. Based on MARC XML from resource records created in ASpace, I tried adding 
language info in 040$a or 041$b, but neither resulted in a successful import, 
just the same error message. Is there a MARC field I'm missing in the import 
map and/or the ASpace-generated MARC? The Help 
Center
 does say this field can be imported as MARC XML, but doesn't say how.
 2.  notes/0/subnotes/0/content : Property is required but was missing

I see that other folks have encountered this error with an index number to 
point them to the note that's missing content, but lacking one here I'm not 
sure where to start. And looking at my sample files with my fallible human eyes 
I don't see any empty fields. Has anyone run into this before? Is this just 
pointing at my missing language field?

If there's a resource or guide I've missed - especially for interpreting import 
job errors -- please point me to it! MARC XML is attached (with the added 040 
and 041 fields) in case it's helpful.

Thank you!

__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn


3536combedleno.xml
Description: 3536combedleno.xml
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Re: [Archivesspace_Users_Group] id=0 error on EAD XML import

2022-10-20 Thread Newhouse, Sarah

These are both incredibly helpful responses – thank you Andrew and Mark!


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn<https://www.sciencehistory.org/learn>
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Andrew 
Morrison
Sent: Thursday, October 20, 2022 4:35 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] id=0 error on EAD XML import


Don't be surprised if the import fails again, with the same message but for a 
subrecord, or with a different message. That is because the ArchivesSpace EAD 
importer uses a SAX parser method 
(https://en.wikipedia.org/wiki/Simple_API_for_XML) to read the XML, not a DOM 
(Document Object Model) method. The former is faster and uses less memory, but 
cannot scan an entire XML file for issues and report back with a list of things 
to fix, as the latter would. That is why many people use a pre-import 
validation step to find most of the issues that might occur, without the 
laborious process of creating an import job, waiting for it to fail, then 
re-running.

Harvard have made theirs into a web service which you might find useful:

https://eadchecker.lib.harvard.edu/

I think it is fairly generic (unlike a similar validation script used here 
which imposes editorial restrictions as well.)

Andrew.


On 19/10/2022 22:19, Custer, Mark wrote:
Sarah,

I suspect that your EAD file is missing an archdesc/did/unitid field.  This is 
where ArchivesSpace pulls information to create its Identifier field for the 
new Resource (see the attached screenshot), which is a required element.

If you add something there, then I believe it should work.  Here’s an example 
from one of our EAD files, 
https://github.com/YaleArchivesSpace/Archives-at-Yale-EAD3/blob/master/brbl-ead/1000.xml#L80
  (this file is EAD3, but the archdesc/did/unitid construction looks the same 
in EAD2002).

As for why you don’t have one in your file, I expect that’s because the call 
number is stored in a related MARC holdings record, or somewhere else that’s 
not being migrated as part of the MARC XML to EAD conversion (e.g., an 099 
field).

Mark



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 on behalf of Newhouse, Sarah 
<mailto:snewho...@sciencehistory.org>
Date: Wednesday, October 19, 2022 at 4:33 PM
To: Archivesspace Users Group 
<mailto:archivesspace_users_group@lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] id=0 error on EAD XML import
Hi all,

I’m trying to import a test EAD file that I transformed from MARC XML as a 
trial run for doing this in batches. I knew it would be janky, but I can’t 
narrow in on the specific form of the jank here. When I import I get the error 
below (it’s long, apologies). My two best guesses are
a) ASpace is missing something in each XML element needed to create an ID in 
every one of the JSON fields below?  (which appears to be the entire resource 
record)
b) there’s something missing from the  element in the XML file? (which 
there shouldn’t be – I copied it in manually from an ASpace EAD export)

I know this id_0 error is vague and has confused other people before, but I 
couldn’t find enough information to help me narrow in on the specific issue is 
here.

Thanks!




The following errors were found:

id_0 : Property is required but was missing





 For JSONModel(:resource):

 #"resource", "external_ids"=>[], 
"subjects"=>[{"ref"=>"/subjects/import_e9b747a7-9d78-4dac-b424-51ff0dabc301"}, 
{"ref"=>"/subjects/import_b6e2afcf-be53-480e-981d-cc359ca31719"}, 
{"ref"=>"/subjects/import_24b83fea-3081-4770-a77b-a2b3e870d75a"}, 
{"ref"=>"/subjects/import_b5b565e8-4cf4-44ee-bef4-bb5d80ea6788"}, 
{"ref"=>"/subjects/import_30ccd3c2-8d46-4373-a803-9ff8f7ad3d7a"}, 
{"ref"=>"/subjects/import_68e70347-cfb7-4ccb-b1f9-2349ae2a3448"}, 
{"ref"=>"/subjects/import_c06a6464-07d2-4bb4-8305-c75da3453954"}, 
{"ref"=>"/subjects/import_7713afda-99d0-4382-b478-29c7c3a1167c"}, 
{"ref"=>"/subjects/import_0330ec33-8f81-46ed-b221-01bbf11d0cf2"}, 
{"ref"=>"/subjects/import_87b9ccf4-4873-4aa4-a951-a3eebb894f03"}, 
{"ref"=>"/subjects/import_eb959373-7080-4a29-9a16-6cf2f30ad375&qu

[Archivesspace_Users_Group] id=0 error on EAD XML import

2022-10-19 Thread Newhouse, Sarah

Hi all,

I'm trying to import a test EAD file that I transformed from MARC XML as a 
trial run for doing this in batches. I knew it would be janky, but I can't 
narrow in on the specific form of the jank here. When I import I get the error 
below (it's long, apologies). My two best guesses are
a) ASpace is missing something in each XML element needed to create an ID in 
every one of the JSON fields below?  (which appears to be the entire resource 
record)
b) there's something missing from the  element in the XML file? (which 
there shouldn't be - I copied it in manually from an ASpace EAD export)

I know this id_0 error is vague and has confused other people before, but I 
couldn't find enough information to help me narrow in on the specific issue is 
here.

Thanks!




The following errors were found:

id_0 : Property is required but was missing





 For JSONModel(:resource):

 #"resource", "external_ids"=>[], 
"subjects"=>[{"ref"=>"/subjects/import_e9b747a7-9d78-4dac-b424-51ff0dabc301"}, 
{"ref"=>"/subjects/import_b6e2afcf-be53-480e-981d-cc359ca31719"}, 
{"ref"=>"/subjects/import_24b83fea-3081-4770-a77b-a2b3e870d75a"}, 
{"ref"=>"/subjects/import_b5b565e8-4cf4-44ee-bef4-bb5d80ea6788"}, 
{"ref"=>"/subjects/import_30ccd3c2-8d46-4373-a803-9ff8f7ad3d7a"}, 
{"ref"=>"/subjects/import_68e70347-cfb7-4ccb-b1f9-2349ae2a3448"}, 
{"ref"=>"/subjects/import_c06a6464-07d2-4bb4-8305-c75da3453954"}, 
{"ref"=>"/subjects/import_7713afda-99d0-4382-b478-29c7c3a1167c"}, 
{"ref"=>"/subjects/import_0330ec33-8f81-46ed-b221-01bbf11d0cf2"}, 
{"ref"=>"/subjects/import_87b9ccf4-4873-4aa4-a951-a3eebb894f03"}, 
{"ref"=>"/subjects/import_eb959373-7080-4a29-9a16-6cf2f30ad375"}, 
{"ref"=>"/subjects/import_5412219d-8ae6-4cf9-904f-f2ef463377b7"}, 
{"ref"=>"/subjects/import_2158afa2-e11b-4f15-a145-8d26f01eea6a"}, 
{"ref"=>"/subjects/import_1e46c0e2-5f32-4c0e-97f9-07ddf8eb9531"}, 
{"ref"=>"/subjects/import_310a1db4-7b94-4a72-82ca-120f408b82d7"}, 
{"ref"=>"/subjects/import_80cf34db-8f1e-4d19-8b01-a2f5332471a4"}, 
{"ref"=>"/subjects/import_a201450a-2a58-45fe-b85f-b499b45b4023"}, 
{"ref"=>"/subjects/import_1a9edf46-9143-42dd-a46c-ba3894c8d00d"}, 
{"ref"=>"/subjects/import_ab2fd197-ab6e-4c56-8c66-73832460557d"}], 
"linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", 
"import_context"=>" ... ", 
"number"=>"169", "extent_type"=>"Linear Feet", "portion"=>"whole"}], 
"lang_materials"=>[{"jsonmodel_type"=>"lang_material", "notes"=>[], 
"import_context"=>" ... ", 
"language_and_script"=>{"jsonmodel_type"=>"language_and_script", 
"language"=>"und"}}], "dates"=>[{"jsonmodel_type"=>"date", 
"import_context"=>" ... ", "date_type"=>"inclusive", 
"expression"=>"1921-1998.", "label"=>"creation"}], "external_documents"=>[], 
"rights_statements"=>[], 
"linked_agents"=>[{"ref"=>"/agents/people/import_b71f978e-703f-4bc5-8c8e-a3f9f4b5d47f",
 "role"=>"creator", "relator"=>"creator", "terms"=>[]}, 
{"ref"=>"/agents/families/import_1c6bec99-db8e-43c9-85b0-c2e36da5f606", 
"role"=>"subject", "relator"=>"subject", "terms"=>[]}, 
{"ref"=>"/agents/families/import_e71eb985-1fe4-4725-8270-7d170afcc236", 
"role"=>"subject", "relator"=>"subject", "terms"=>[]}], 
"import_previous_arks"=>[], "is_slug_auto"=>true, "restrictions"=>false, 
"revision_statements"=>[], "instances"=>[], "deaccessions"=>[], 
"related_accessions"=>[], "classifications"=>[], 
"notes"=>[{"jsonmodel_type"=>"note_singlepart", "content"=>["This collection 
consists of fifteen series, which include: Biographical Information; 
Associations, Societies, and Organizations; Awards and Honors; Personal Files; 
Consulting, Research, and General Correspondence - Domestic; Consulting, 
Research, and General Correspondence - Foreign; Lectures; Manuscripts; Patent 
Applications; Patent Information; Polytechnic Files; Reports; Chronological 
Correspondence; Othmer Images - Photographs, Negatives, and Slides; and 
Artifacts. The bulk of the paper archives is correspondence pertaining to 
issues of chemical engineering. His personal life is also represented, 
particularly in Series I and IV."], "import_context"=>" ... ", "type"=>"abstract", 
"publish"=>true}, {"jsonmodel_type"=>"note_multipart", 
"subnotes"=>[{"publish"=>true, "jsonmodel_type"=>"note_text", 
"content"=>"Othmer was born in Omaha, Nebraska on May 11, 1904. In 1927, he 
earned a Ph. D. in chemical engineering from the University of Michigan. In 
1932, he began a career as a professor for the Chemical Engineering Department 
of Brooklyn Polytechnic Institute, where he remained until his death in 1995. 
He also consulted for hundreds of companies on numerous chemical engineering 
issues. He received over 150 patents worldwide. He invented the Othmer Still, a 
basic laboratory device for the determination of vapor-liquid equilibrium data. 
He collaborated with Dr. Raymond Kirk to create the Kirk-Othmer Encyclopedia of 
Chemical Technology."}], "import_context"=>" ... ", "type"=>"bioghist",

Re: [Archivesspace_Users_Group] MARC XML -->resource record batch import

2022-10-04 Thread Newhouse, Sarah

Thanks, John! That's really useful. (And honestly, shame on me for forgetting 
that MarcEdit exists.) Are you importing those EAD XML files one at a time?

Science History Institute
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn<https://www.sciencehistory.org/learn>

__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Rees, 
John (NIH/NLM) [E] 
Sent: Tuesday, October 4, 2022 4:33 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] MARC XML -->resource record batch 
import


Hi Sarah,



My path (pre-covid) used MarcEdit

 1.  grab MARCXML via z39.50
 2.  use marcedit’s MARC-EAD transform xsl (w/ local edits)
 3.  import EAD into aspace
 4.  massage/publish agents, subjects, etc.



We do this annually for adding accession records as resources (we don’t use the 
aspace accession module). I had done this same routine for our pre-aspace 
EAD-centric discovery software.



John



John P. Rees

Archivist and Digital Resources Manager

History of Medicine Division

National Library of Medicine

301-827-4510









From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of 
Newhouse, Sarah
Sent: Tuesday, October 4, 2022 12:28 PM
To: Archivesspace Users Group 
Subject: [EXTERNAL] [Archivesspace_Users_Group] MARC XML -->resource record 
batch import



Hi all,



We’re trying to figure out the fastest way to generate stub resource records in 
ASpace from MARC XML for about 300 collections. The MARC XML we get from our 
Sierra OPAC creates really messy resource records using the MARC import 
function baked into ASpace, so while we could do that and spend our time on 
clean-up after ingest, I feel like there must be a way to convert the MARC XML 
into clean JSON in bulk (maybe with a CSV intermediary step?) and then import 
via the API. Before I go too far down the “I’ll just do it all myself” route, 
has anyone done this before and could share workflows or scripts? Or gently 
tell me why this won’t work?



I’m aware of this from Smith: 
https://github.com/smith-special-collections/a2c-tools/tree/master/mrbc_resources<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fsmith-special-collections%2Fa2c-tools%2Ftree%2Fmaster%2Fmrbc_resources&data=05%7C01%7Creesj%40mail.nlm.nih.gov%7C03a5c3f8d86f4a5fafcc08daa62576b8%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638004977086907720%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=DY8BH%2Feq2Ut1ifqfmhpsdsAxRdR089tLdtRq%2BtKWdq0%3D&reserved=0>

and the API 
Playbook<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsupport.atlas-sys.com%2Fhc%2Fen-us%2Farticles%2F360052217114-The-ArchivesSpace-API-Playbook&data=05%7C01%7Creesj%40mail.nlm.nih.gov%7C03a5c3f8d86f4a5fafcc08daa62576b8%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638004977086907720%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=G08hfevG8eGYnJvlLthLqf1ehOewF2G2jttjHfdcgo8%3D&reserved=0>
 from Atlas, the official API 
wiki<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.github.io%2Farchivesspace%2Fapi%2F&data=05%7C01%7Creesj%40mail.nlm.nih.gov%7C03a5c3f8d86f4a5fafcc08daa62576b8%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638004977087064359%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=R9mNz3BzBw43guZF%2BrQ5axvGopfwgtrja19wKm6WX5s%3D&reserved=0>
 and its sample scripts, and various blog posts/guides for ArchivesSnake and 
PyMARC.



Other suggestions?



Thank you!

__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sciencehistory.org%2Flearn&data=05%7C01%7Creesj%40mail.nlm.nih.gov%7C03a5c3f8d86f4a5fafcc08daa62576b8%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638004977087064359%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=H1IitZ6WUsya6EROwnGzRCNveMdNxrciEBfPpzh2KmQ%3D&reserved=0>

CAUTION: This email originated from outside of the organization. Do not click 
links o

[Archivesspace_Users_Group] MARC XML -->resource record batch import

2022-10-04 Thread Newhouse, Sarah

Hi all,

We're trying to figure out the fastest way to generate stub resource records in 
ASpace from MARC XML for about 300 collections. The MARC XML we get from our 
Sierra OPAC creates really messy resource records using the MARC import 
function baked into ASpace, so while we could do that and spend our time on 
clean-up after ingest, I feel like there must be a way to convert the MARC XML 
into clean JSON in bulk (maybe with a CSV intermediary step?) and then import 
via the API. Before I go too far down the "I'll just do it all myself" route, 
has anyone done this before and could share workflows or scripts? Or gently 
tell me why this won't work?

I'm aware of this from Smith: 
https://github.com/smith-special-collections/a2c-tools/tree/master/mrbc_resources
and the API 
Playbook
 from Atlas, the official API 
wiki and its sample 
scripts, and various blog posts/guides for ArchivesSnake and PyMARC.

Other suggestions?

Thank you!

__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn
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Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

2022-08-01 Thread Newhouse, Sarah

Hi Angela,

At my previous job we had a similar problem with Archive-It OAI imports into 
PrimoVE. We had to go ask ExLibris to remove the records from Primo as this was 
something we couldn't do ourselves (!). I don't remember the details, as our 
cataloging librarian handled it, but I think you should start with the 
assumption that this is a PrimoVE issue.


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Angela 
Kroeger
Sent: Monday, August 1, 2022 10:09 AM
To: ArchivesSpace Users Group 
Subject: [Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

I'm not sure if this is an ArchivesSpace issue or an Alma/Primo issue. I'm 
starting with ArchivesSpace.

We have a hosted ArchivesSpace instance, with one repository set up to expose 
resource records via OAI-PMH. On the other end, we have an Alma discovery 
import profile set up to load these records into Primo VE. (The records are 
only being loaded and displayed in the Primo VE discovery layer; they are not 
being loaded into the Alma catalog.) This has been running smoothly for many 
months.

Our new problem (or more likely an old problem that we never had the 
opportunity to notice before) is that resource records that have been 
unpublished and suppressed in ArchivesSpace are still showing up in Primo VE.

I've looked at both the OAI-PMH settings in ArchivesSpace and the discovery 
import profile in Alma/Primo, and I can't see any setting to toggle 
inclusion/exclusion of suppressed records.

How can I prevent suppressed ArchivesSpace records from being exposed for 
OAI-PMH harvesting?

Or is the problem on the Primo VE side, with it failing to remove suppressed 
records?

Thank you!

--Angela

Angela Kroeger
Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroe...@unomaha.edu
They | Them | Their

[cid:image001.png@01D8A590.295D3E80]
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Re: [Archivesspace_Users_Group] Switch from self-hosting to hosting with provider

2022-07-11 Thread Newhouse, Sarah

Hi Marie,

We are in the process of doing this right now. Feel free to reach out to me at 
snewho...@sciencehistory.org.

Happy to chat!

Science History Institute
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn

__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Marie 
Elia 
Sent: Thursday, July 7, 2022 1:04 PM
To: archivesspace_users_group@lyralists.lyrasis.org 

Subject: [Archivesspace_Users_Group] Switch from self-hosting to hosting with 
provider


Hi, all,



I’m wondering if anyone has moved from self-hosting to hosting with a provider. 
If your institution has done this and you’d be willing to speak with us about 
the process, please let me know.



Thanks!

Marie





---

Marie Elia

Archivist for Special Collections & Interim Co-University Archivist

University Libraries

University at Buffalo, State University of New York

420 Capen Hall

Buffalo, NY 14260-1674

+1 716 645 1370

https://library.buffalo.edu/specialcollections/

https://findingaids.lib.buffalo.edu/

https://research.lib.buffalo.edu/specialcollectionsresearch


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[Archivesspace_Users_Group] PUI requests

2022-04-05 Thread Newhouse, Sarah

Hi all,

My institution is planning to launch the PUI this summer and we're interested 
in hearing from other institutions who are using the "request" function either 
to generate an email or in tandem with another system. Specifically, I'm 
interested in hearing if using this button has generated an unreasonable volume 
of requests or spam/bots/jerks using the button to cause chaos. (Or the 
opposite - you expected a deluge of access requests but your usage stats stayed 
about the same.)

This is a concern that has come up before, so I'd love some community and peer 
institution anecdata for when it comes up again.

Thanks!

__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn
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Re: [Archivesspace_Users_Group] PUI Customizations

2022-03-07 Thread Newhouse, Sarah

Also interested in this!

I seem to remember that, at a previous job, our hosts (Atlas) said this text 
couldn't be changed. And indeed, we never changed it, but I'd love to at my 
current institution.


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of 
Shelstad,Mark
Sent: Monday, March 7, 2022 10:24 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] PUI Customizations

Greetings - any suggestions on removing the following text from the header? I 
have been unsuccessful with the locales and plugins en.yml files. Removing the 
title:field leads to the default of "ArchivesSpace Public Interface," and 
leaving a space will be considered empty generates the Title text itself.

Screen shot follows, or see our sandbox: https://colostatesb.as.atlas-sys.com/

[cid:image001.png@01D8320F.9624C500]

Sincerely,

MARK SHELSTAD
Associate Professor | Coordinator for Digital and Archive Services
Colorado State University Libraries
P: 970-491-2820 | 
mark.shels...@colostate.edu
1201 Center Avenue Mall | Fort Collins, CO 80523
https://orcid.org/-0002-8064-4679
[cid:image002.png@01D8320F.9624C500]

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Re: [Archivesspace_Users_Group] OAI-PMH Harvesting to Primo

2022-01-25 Thread Newhouse, Sarah

Hi Lisa,

When I was at Drexel University Libraries we tried to import collection-level 
metadata into PrimoVE using OAI-PMH and had a huge problem with what ExLibris 
said were non UTF-8 characters in the descriptive notes. My memory of this is 
that they reported ampersands in descriptive notes were causing the import to 
fail, but we had a really hard time pinning down exactly which records were 
failing and why, and inconsistent results with the fixes I attempted.

So, I guess just be aware that this may be an issue! Happy to dig up my notes 
if that would be helpful.


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Lisa 
Calahan
Sent: Tuesday, January 25, 2022 1:40 PM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] OAI-PMH Harvesting to Primo

Hi all,

We are planning to implement harvesting finding aid metadata to Primo using 
OAI-PMH and are hoping to see examples to get ideas for customizing field names 
and displays (where we can). Are there any folks out there who are already 
doing this? We know about past Alma integration models and efforts, but are 
only interested in Primo examples.

Thanks in advance!
Lisa

--
Pronouns: She/they
Head of Archival Processing
University of Minnesota Libraries
Archives and Special Collections
Elmer L. Andersen Library, Suite 315
222-21st Ave. S.
Minneapolis MN 55455
Phone: 612.626.2531
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Re: [Archivesspace_Users_Group] ArchivesSpace Resources for Researchers

2021-11-15 Thread Newhouse, Sarah

Hi Gwenlyn,

At my previous institution, we migrated to the ASpace PUI during the pandemic 
shut down, and so made a tutorial video/webinar about the new interface 
(instead of doing in person training sessions and other outreach). There's 
stuff I would definitely change about it, but for a semi-hastily put together 
20 minute overview of "what is a finding aid?" + "how do I find the stuff?" I 
think it's okay.

https://www.youtube.com/watch?v=gryTwRr412g

(I am very nervous about posting that link to this group, but I hope it's 
helpful!)


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Gwenlyn 
Coddington
Sent: Monday, November 15, 2021 10:39 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] ArchivesSpace Resources for Researchers

Hello,

My name is Gwen Coddington and I am the archivist at McDaniel College.

I was wondering if anyone had any good resources or tutorials they've used with 
researchers to explain how to navigate ArchivesSpace? I'm finding a lot of 
researchers, particularly those who don't spend time online, are overwhelmed by 
the system. Any advice in this area would be appreciated.

Thanks,
Gwen Coddington

Gwenlyn Coddington
College Archivist & Special Collections Librarian
McDaniel Hoover Library
gcodding...@mcdaniel.edu
(410) 857-2793

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Re: [Archivesspace_Users_Group] Digital Objects

Re: [Archivesspace_Users_Group] MARC XML import

Re: [Archivesspace_Users_Group] MARC XML import

[Archivesspace_Users_Group] MARC XML import

Re: [Archivesspace_Users_Group] id=0 error on EAD XML import

[Archivesspace_Users_Group] id=0 error on EAD XML import

Re: [Archivesspace_Users_Group] MARC XML -->resource record batch import

[Archivesspace_Users_Group] MARC XML -->resource record batch import

Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

Re: [Archivesspace_Users_Group] Switch from self-hosting to hosting with provider

[Archivesspace_Users_Group] PUI requests

Re: [Archivesspace_Users_Group] PUI Customizations

Re: [Archivesspace_Users_Group] OAI-PMH Harvesting to Primo

Re: [Archivesspace_Users_Group] ArchivesSpace Resources for Researchers

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