Re: [Archivesspace_Users_Group] Draft Collection Organization Usability Report call for comments

eedback by the end of this month! Thanks for your help and feedback! Lydia Tang, Kate Blalack, Lori Dedeyan, Brittany Newberry, Julia Novakovic, and Althea Topek Usability Subteam From: on behalf of "Tang, Lydia" Reply-To: Archivesspace Users Group Date: Thursday, June 11, 2020 at 12:48 PM T

[Archivesspace_Users_Group] Draft Collection Organization Usability Report call for comments

Hello, everyone! In the interest of continuing to evolve ArchivesSpace’s public user interface to be as user-friendly as possible, User Advisory Council’s Usability Subteam has prepared this draft

[Archivesspace_Users_Group] Collection Organization tab

Hello, everyone! The Usability subteam is currently exploring the Collection Organization tab for the ArchivesSpace PUI for creating recommendations to improve the usability We would love to hear from institutions

Re: [Archivesspace_Users_Group] PUI search default

I wasn’t able to find it either. It seems like a widely desired change to have the search functionality default changed from “or” to “and.” Could someone create a ticket for it? https://archivesspace.atlassian.net/secure/Dashboard.jspa Thanks! Lydia Co-leader, Dev. Pri. From: on behalf of

[Archivesspace_Users_Group] Seeking feedback on tickets by Feb. 1

Hello all! The Development Prioritization and Usability sub-teams have prepared a brief list of tickets that we are seeking community feedback on! Please feel free to comment on these tickets and/or discuss them on the list. These tickets may be complex and/or have a high impact on the

Re: [Archivesspace_Users_Group] Announcing a Development Prioritization survey! Deadline November 20

This is just a final reminder about the Development prioritization survey, which will close next Wednesday on the 20th! Please share your feedback! https://www.surveymonkey.com/r/WPZYHLX Thank you so much! Lydia and Maggie, co-chairs Development Prioritization subteam From: "Tang, Lydia&q

Re: [Archivesspace_Users_Group] Announcing a Development Prioritization survey! Deadline November 20

Good morning, all! This is just a reminder about the Development prioritization survey, which is open until Nov. 20th! Please share your feedback! https://www.surveymonkey.com/r/WPZYHLX Lydia and Maggie, co-chairs Development Prioritization subteam From: "Tang, Lydia" Date: Wednesda

[Archivesspace_Users_Group] Announcing a Development Prioritization survey! Deadline November 20

Hello everyone, The Development Prioritization subteam is pleased to share a development prioritization survey with you! The goal of this survey is to inform the Development Prioritization subteam and Program Team of areas of the application that ArchivesSpace member institutions want

Re: [Archivesspace_Users_Group] question about changing "Citation" page action options

Hi Dan and Henry, We recently discussed this ticket at Dev. Pri. and would love further input from everyone about it. The reason for the URL and access date is that it can accurately cite the finding aid as potentially an evolving web page. This could be really helpful for researchers

[Archivesspace_Users_Group] AVCC integration/audiovisual description workflows

Good afternoon, all! We are currently considering tools for describing a LOT of analog audiovisual material. We are interested in AVCC because it has a robust and granular fields for description but it isn’t really designed for user discovery and

Re: [Archivesspace_Users_Group] Spam through the Request button

We ended up disabling the request button also because of this (and we are hoping to get the Aeon plug in to work… one of these days) at MSU Special Collections. I wonder if a reCAPTCHA feature would help with scenarios like these? Lydia ___

[Archivesspace_Users_Group] "We're sorry, but something went wrong..."

Hi again, helpful people! We have been plagued by a PDF generating issue and would appreciate your help! We’re on 2.5.1 and when we try to generate a PDF from the PUI, we regularly get the "We're sorry, but something went wrong” message. We can generate it from the staff side, but obviously

[Archivesspace_Users_Group] adding controlled value to multipart note

Hi all, I'm trying to unravel a mystery... I'm interested in adding a Conservation note (DACS 7.1.3) to the list of controlled value multi-part notes but it seems like Multi-part notes are non-configurable, even though other categories are. I believe I have the permissions, but creating a new

Re: [Archivesspace_Users_Group] Thai names in Finding Aid PDF

Hi Ed, The related ticket that I see is here: https://archivesspace.atlassian.net/browse/ANW-294?jql=text%20~%20%22pdf%20diacritics%22 It is “closed – completed” It doesn’t look like Marcella’s ticket was ever created. Ed, please go ahead and create a new ticket! Thanks for pointing this

[Archivesspace_Users_Group] Records Management with ArchivesSpace?

Hi all, The SAA Records Management listserv had a discussion about using ArchivesSpace for Records Management and I just wanted to start the conversation on this list as well. Does anyone here currently use (or would like) to use ArchivesSpace for records management? If so, are you using the

Re: [Archivesspace_Users_Group] diacritics in Title and Filing Title fields

The ticket is currently in “Ready for Implementation,” meaning that it has passed through Dev. Pri. and is awaiting a Developer.  Lydia -on behalf of Development Prioritization subteam From: on behalf of Benn Joseph Reply-To: Archivesspace Users Group Date: Wednesday, December 12, 2018 at

Re: [Archivesspace_Users_Group] Mismatch between index logs and Staff UI

Just a quick note to say that we have a couple of *collections* that have this same issue. Every time we upgrade, I know that I need to dig through transfer logs (at some point, I had transferred them between our students’ data entry locked down repository to our production repo and since

[Archivesspace_Users_Group] ArcLight or other aggregation tools for discovery

Hi all, At Michigan State, we currently have two distinct instances of ArchivesSpace and have been interested in the possibility of merging instances (but keeping our unique repositories). So far, it seems like there are challenges relating to reconciling overlapping agents and subjects and

Re: [Archivesspace_Users_Group] Print to PDF job failing

Hi Zach, Ed, and Mark, It sounds like this is a bug with the AT Migrator. Would you be willing to create a bug report for this in JIRA? On a quick search, it didn’t seem like this issue has been logged yet. https://archivesspace.atlassian.net/secure/Dashboard.jspa It would be great if you

Re: [Archivesspace_Users_Group] Component unique identifiers

Thanks for bringing this up, Adrienne! Would you (and others) be willing to share your perspective on the following tickets? https://archivesspace.atlassian.net/browse/ANW-770 https://archivesspace.atlassian.net/browse/ANW-780 I think it would be helpful to hear about the diverse approaches to

[Archivesspace_Users_Group] seeking member feedback

Hi all, On behalf of Dev. Pri., I am seeking member feedback on this ticket: https://archivesspace.atlassian.net/browse/ANW-657 This is a proposal to change the terminology of Background Jobs for clarity. I am seeking feedback on if “Background Jobs” as a grouping should be changed. Also see

Re: [Archivesspace_Users_Group] collection info appearing in child entries once published

Thanks for sharing this, Mark. I agree that this particular inheritance can seem a little busy/confusing for our researchers. Lydia From: on behalf of "Custer, Mark" Reply-To: Archivesspace Users Group Date: Thursday, October 18, 2018 at 2:21 PM To: Archivesspace Users Group Subject: Re:

Re: [Archivesspace_Users_Group] Access term plugins

Hi all, Thanks for the discussion in this topic! Mark and Nancy, would you be willing to draft up a JIRA ticket about this? https://archivesspace.atlassian.net/secure/Dashboard.jspa It would be great if ticket could describe the issues and suggest solutions. It may be worth sharing again on

Re: [Archivesspace_Users_Group] Alma Integration

At Michigan State, we use Sierra as an ILS. I’d love to hear from people who are interested in an integration with this program as well! Sounds like we need a Task Force in partnership with the Integrations subteam…  On a completely unrelated note, there is more activity on the subject of

Re: [Archivesspace_Users_Group] Event Outcome Problems

Hi all, James created a Jira ticket for this bug here: https://archivesspace.atlassian.net/browse/ANW-778 Thanks, James! Here is information on how to report bugs: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202056/How+to+Report+a+Bug Thanks for helping to make ArchivesSpace

Re: [Archivesspace_Users_Group] Modifying user account and passwords

tion kenne...@si.edu From: archivesspace_users_group-boun...@lyralists.lyrasis.org On Behalf Of Tang, Lydia Sent: Monday, September 24, 2018 2:25 PM To: archivesspace_users_group@lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] seeking community input for JIRA tickets Good afte

[Archivesspace_Users_Group] seeking community input for JIRA tickets

Good afternoon, all! The Development Prioritization subteam is seeking community input/discussion on the following JIRA tickets: https://archivesspace.atlassian.net/browse/ANW-534 As a user, I want to directly edit / modify my user account and password We are seeking information on which fields

Re: [Archivesspace_Users_Group] Component Unique Identifiers questions

Hi all, Just FYI, here is my drafted JIRA ticket. I didn’t mention anything about changing the placement of the CUI in the data entry of the staff interface. Please feel free to comment on the ticket, in case I missed or misinterpreted anything!

Re: [Archivesspace_Users_Group] Component Unique Identifiers questions

and accepting it/ignoring it? Any help is much appreciated! Maggie -Original Message- From: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Monday, September 17, 2018

Re: [Archivesspace_Users_Group] Agent suggestions in 2.4.1

Hi again, Dev. Pri. has this ticket on our next meeting later this month. If anyone has additional comments for the ticket, please feel free to add it! https://archivesspace.atlassian.net/browse/ANW-762 Lydia Chair, Development Prioritization subteam On 9/12/18, 10:30 AM,

[Archivesspace_Users_Group] barcodes saga continues...

Hi all, I have a wishful dream about barcoded top containers importing and exporting out of our catalog system. Does anyone know of a plugin or tool for enable this to happen? Example scenario: I have a collection with 60+ barcoded containers nicely described in ArchivesSpace. I can easily

Re: [Archivesspace_Users_Group] Questions about user accounts & permissions

Although I don't know the timeline for the implementation, the Staff Interface Enhancement Working Group (which both Christie and Miloche were magnificent participants in :) ) proposed easier ways to identify inactive users. I know that this improvement is in the pipeline for sometime down the

[Archivesspace_Users_Group] Customizing generated citations for archival components

Hi all, My repository would like to tweak the data fields and the formatting of the fully generated citations. Does anyone know how to do that? I assume it would be in an en.yml file, but apparently there are three en.yml files and my IT person is not sure where to look. Any help would be

Re: [Archivesspace_Users_Group] implementing lcnaf plugin

Hi all, Thanks for bringing this up. The ticket has been opened again - it sounded like it was working for a while but went down again. The latest comment on the ticket now points to an API for VIAF - https://platform.worldcat.org/api-explorer/apis/VIAF and the ticket is back in the

Re: [Archivesspace_Users_Group] Rapid Data Entry errors

Hi Chris, I just wanted to chime in and say that we experienced this as well. We ended up replacing our templates after the 2.x upgrade. Luckily, we didn’t have many specialized templates to update. Lydia From: on behalf of Christina

Re: [Archivesspace_Users_Group] experience using AS OAI-PMH with discovery layer like Summon?

We’ve just starting doing this too. We’re also in a weird in-between stage because our web services has been harvesting an HTML scrape for their bento box discovery layer as well. We ran into a snag earlier, because it seemed to be recalling duplicate records via OAI-PMH for our web

Re: [Archivesspace_Users_Group] customizing PDF output for PUI

Yes, please report back! I am also interested in this as well. FYI, there is a JIRA ticket out there for reconciling some discrepancies between the two PDF options https://archivesspace.atlassian.net/browse/ANW-258 In general, it would be great to potentially crowdsource some documentation on

[Archivesspace_Users_Group] API queries for library discovery interface question

Good morning, all! I have a mystery… My institution is trying to pull from the API to integrate the results in our search discovery interface of our catalog. The mystery is that apparently, our API call seems to bring back bogus results whereas if we scrape from the HTML of the PUI, the

[Archivesspace_Users_Group] Suppressed records issues...

Good morning, all! I’ve managed to get myself in another pickle… In general, I feel like the Suppression option (at least in v. 2.1.1) is kind of buggy. If I suppress a record, not only it is suppressed, but it’s also sometimes very problematic to load. For example, for a handful of

[Archivesspace_Users_Group] seeking input on copying/linking data

Thanks, Mark, for responding to my earlier question! I’m looking forward to investigating this further. Also, I created a ticket in response to the list discussions earlier this month about copying/linking data, especially for situations such as the Biog-Hist note for Agents into Resources,

[Archivesspace_Users_Group] data clean up of Top Container "titles"

Good morning, all! I am trying to clean up some of our data goofiness. As you can see in the attached screen shot, I have a “Box 56: Series Series 1; Series Series 2.” Opening the Top Container itself in edit mode only allows me to potentially change the container type (box) and number, but I

Re: [Archivesspace_Users_Group] Agents biographical note to EAD export

This was briefly mentioned in the SIEWG recommendations under Data Entry IIF: F. Copy/clone elements 2. For the Biography note field, the ability to select a biography found in one or more

Re: [Archivesspace_Users_Group] Top Containers and Item Level Descriptions

On a slightly tangential question re: shared Top Containers, I would love to hear how institutions keep track of numbering their shared containers – especially if some are stored offsite. I am hoping that if I create a Share Container X, by searching “Shared Container” in Top Containers, it

[Archivesspace_Users_Group] Creating staff entities for Assessments module?

Hi all, We just upgraded our test instance to 2.2.2 and I’m looking forward to experimenting with the Assessments module. It looks like staff are being treated similar to Agents to populate the “Surveyed by” and “Reviewed by” fields. In looking at the existing documentation, it looks like

[Archivesspace_Users_Group] Digital Objects and Note visual layout question

Hi Christie and all, I like that idea for a number of reasons, especially that it can keep the database clean (needing to copy/update multiple places is not only cumbersome but full of room for error) and besides the metal gymnastics to figure out how to map it, it seems like a tangible tweak.

Re: [Archivesspace_Users_Group] digital objects

t;https://www.facebook.com/VCUTMLib> [http://identity.vcu.edu/images/photos/vcu_brand_mark_email_sig.jpg]<http://www.vcu.edu/> [http://pages.shanti.virginia.edu/Virginia_Heritage/files/2013/01/vhpban.jpg] <http://vaheritage.org> On Fri, Nov 10, 2017 at 12:02 PM, Tang, Lydia <l

Re: [Archivesspace_Users_Group] batch delete dates saga continues

While I’m at it, I want to draw attention to ideas on how to conceptualize a bulk edit/delete functionality in ArchivesSpace with SIEWG. We would definitely appreciate your feedback and additional ideas! Data entry/edit doc (comments enabled)

Re: [Archivesspace_Users_Group] API wizardry for batch editing

: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Tang, Lydia Sent: Wednesday, November 1, 2017 4:12 PM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org> Subject: Re: [A

Re: [Archivesspace_Users_Group] I should have been more clear in my question

Could it be accomplished by expanding out the Advanced Search in the staff interface to include different keywords? I wonder if searching “___” and the resource identifier might do it? Otherwise/additionally, would be it be helpful to have a “Search this collection” search bar on a resource

Re: [Archivesspace_Users_Group] PUI search result question

Hi all, I’ve created a JIRA about this. Please let me know if I’ve described it accurately and please feel free to edit if you have other aspects to add! https://archivesspace.atlassian.net/browse/AR-1882 Lydia From: on behalf of

[Archivesspace_Users_Group] events question

Hi all, In general, I’ve been kind of confused by the Events feature, which I understand was brought over from AT (I used Archon earlier). I see that events automatically are created when migrating Resources between Repositories. I also see that Events can be used for tracking processing,

Re: [Archivesspace_Users_Group] resource-specific edit privileges and project management in ASpace?

try tool already in ASpace with a separate repository, that might do the trick. Mark -Original Message- From: archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Tang, Lydia

[Archivesspace_Users_Group] Another barcode question

Hi all, Another barcode-related question: we are in the process of adding barcodes to our Top Containers but have two linger questions and I would love to hear your thoughts: 1. Sometimes our descriptions have spanned across multiple containers (ie: Boxes 7-12). How are institutions

[Archivesspace_Users_Group] PDFS and question on editing auto-populated fields

Hi Eric, There was a discussion about enabling a PDF view for the public on this JIRA ticket. It sounds like the problem was that generating the PDFs would be too much of a strain on the system, but I also totally agree with you on their importance – especially as long as the box and folder

[Archivesspace_Users_Group] “An error occurred loading this record"

Good morning, thank you all for your help earlier about adding permissions for the Top Containers. I have a new question. At some point, I believe a section of a finding aid may have been supressed (but either is not now or otherwise somehow still shows up in Print to PDF), and that particular

[Archivesspace_Users_Group] location woes

Hello everyone, I’ve definitely learned to try out my more ambitious projects in our test instance after this location snafu. We tried to roll back the instance to a backup last night, reindexed everything, and the bad locations were all still there! If any of you know of a way to target mass

Re: [Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it?

Carolyn and Leilani, Thanks for your feedback! Since the distinction doesn’t seem to print in the PDF version of the finding aid, and since my institution doesn’t yet been implementing a public interface, one thing I am concerned about is whether these distinctions will actually be reflected,

[Archivesspace_Users_Group] Approximate, Inferred, Questionable - how are you using it?

Hello everyone, How people are interpreting and using the drop down menu within Dates for Approximate, Inferred, and Questionable? It seems that those labels don’t print in the PDF view, and there isn’t an equivalent drop down menu in Rapid Data Entry, so I was just wondering on its