Re: [Archivesspace_Users_Group] User Defined Fields use cases

2022-03-10 Thread Andrew Morrison
User defined fields aren't shown in the PUI. They presumably aren't 
included in exports or the OAI-PMH service either so, in terms of 
long-term preservation of metadata, they probably shouldn't be used for 
anything you'd want to be migrated, if switching to another system in 
the future. Although it is possible to write a plug-in to include them 
in exports, or to make them display in the PUI.


Andrew.


On 09/03/2022 01:39, Cornwall, Daniel D (EED) wrote:


It’s good to see these use cases. Can anyone out there tell me if user 
defined fields show in the public interface? We would not want them 
too, but my reading of the User Defined Fields was that the 
documentation was silent on where it displayed.


Thanks! – Daniel





Daniel Cornwall

Pronouns: he/him/his

/Continuing Resources Libarian/

/Information Services Staff, Alaska State Library/

//

Andrew P. Kashevaroff Building

*Phone: *907.465.2988

*Mail:*PO Box 110571, Juneau, AK 99811

*Visit:*395 Whittier St., Juneau, AK 99801

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*From:* archivesspace_users_group-boun...@lyralists.lyrasis.org 
 *On Behalf 
Of *Kevin W. Schlottmann

*Sent:* Tuesday, March 1, 2022 10:52 AM
*To:* Archivesspace Users Group 


*Subject:* Re: [Archivesspace_Users_Group] User Defined Fields use cases




*CAUTION:*This email originated from outside the State of Alaska mail 
system. Do not click links or open attachments unless you recognize 
the sender and know the content is safe.


Hi Bri,

On resource records, we use user-defined strings to store OCLC 
numbers, and have a little custom mapping that outputs these to the 
MARC 035 field.  We also have a user-defined controlled vocabulary 
list that we use to assign records to a collecting area (e.g. 
Literature, US History) that correspond to a curatorial area of strength.


BTW I love this thread - it's great to see how others are using these 
fields.


Best,

Kevin

On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt  
wrote:


Hey Bri,

We use User Defined Fields for our resource records to keep track
of acquisition data from legacy catalog systems and practices. For
instance:

integer_1: GALIN Accession Number - old old catalog

integer_2: GIL Accession Number – current catalog, but old practice

text_1: Arrival Status/Gift Information

text_4: Donor Information

date_1: Date Received


Corey

*From:* archivesspace_users_group-boun...@lyralists.lyrasis.org
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org]
*On Behalf Of *McLaughlin, Brianna Jean
*Sent:* Tuesday, March 1, 2022 12:30 PM
*To:* archivesspace_users_group@lyralists.lyrasis.org
*Subject:* [Archivesspace_Users_Group] User Defined Fields use cases

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]

Hi all,

Would anyone mind sharing some uses cases for User Defined Fields
on Resource or Accession records?

Thanks!

Bri McLaughlin, she/her/hers

Visiting Metadata Services Librarian

Indiana University

812-856-3321

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--

Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801

Columbia University

/Pronouns: he/him/his/

535 W. 114th St., New York, NY  10027
(212) 854-8483


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Re: [Archivesspace_Users_Group] User Defined Fields use cases

2022-03-08 Thread Cornwall, Daniel D (EED)
It's good to see these use cases. Can anyone out there tell me if user defined 
fields show in the public interface? We would not want them too, but my reading 
of the User Defined Fields was that the documentation was silent on where it 
displayed.

Thanks! - Daniel



[cid:image001.png@01D8330B.23CCF0C0]

Daniel Cornwall
Pronouns: he/him/his
Continuing Resources Libarian
Information Services Staff, Alaska State Library

Andrew P. Kashevaroff Building
Phone: 907.465.2988
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:daniel.cornw...@alaska.gov> | web<http://library.alaska.gov/> |  
sign up for event 
notifications<http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm>





From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Kevin W. 
Schlottmann
Sent: Tuesday, March 1, 2022 10:52 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases


CAUTION: This email originated from outside the State of Alaska mail system. Do 
not click links or open attachments unless you recognize the sender and know 
the content is safe.
Hi Bri,

On resource records, we use user-defined strings to store OCLC numbers, and 
have a little custom mapping that outputs these to the MARC 035 field.  We also 
have a user-defined controlled vocabulary list that we use to assign records to 
a collecting area (e.g. Literature, US History) that correspond to a curatorial 
area of strength.

BTW I love this thread - it's great to see how others are using these fields.

Best,

Kevin

On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt 
mailto:corey.schm...@uga.edu>> wrote:
Hey Bri,

We use User Defined Fields for our resource records to keep track of 
acquisition data from legacy catalog systems and practices. For instance:

integer_1: GALIN Accession Number - old old catalog
integer_2: GIL Accession Number - current catalog, but old practice
text_1: Arrival Status/Gift Information
text_4: Donor Information
date_1: Date Received

Corey

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>]
 On Behalf Of McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]
Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource 
or Accession records?

Thanks!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

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--
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
Pronouns: he/him/his
535 W. 114th St., New York, NY  10027
(212) 854-8483
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Re: [Archivesspace_Users_Group] User Defined Fields use cases

2022-03-01 Thread Kevin W. Schlottmann
Hi Bri,

On resource records, we use user-defined strings to store OCLC numbers, and
have a little custom mapping that outputs these to the MARC 035 field.  We
also have a user-defined controlled vocabulary list that we use to assign
records to a collecting area (e.g. Literature, US History) that correspond
to a curatorial area of strength.

BTW I love this thread - it's great to see how others are using these
fields.

Best,

Kevin

On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt  wrote:

> Hey Bri,
>
> We use User Defined Fields for our resource records to keep track of
> acquisition data from legacy catalog systems and practices. For instance:
>
> integer_1: GALIN Accession Number - old old catalog
>
> integer_2: GIL Accession Number – current catalog, but old practice
>
> text_1: Arrival Status/Gift Information
>
> text_4: Donor Information
>
> date_1: Date Received
>
>
> Corey
>
>
>
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org [mailto:
> archivesspace_users_group-boun...@lyralists.lyrasis.org] *On Behalf Of 
> *McLaughlin,
> Brianna Jean
> *Sent:* Tuesday, March 1, 2022 12:30 PM
> *To:* archivesspace_users_group@lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] User Defined Fields use cases
>
>
>
> [EXTERNAL SENDER - PROCEED CAUTIOUSLY]
>
> Hi all,
>
>
>
> Would anyone mind sharing some uses cases for User Defined Fields on
> Resource or Accession records?
>
>
>
> Thanks!
>
>
>
> Bri McLaughlin, she/her/hers
>
> Visiting Metadata Services Librarian
>
> Indiana University
>
> 812-856-3321
>
>
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
*Pronouns: he/him/his*
535 W. 114th St., New York, NY  10027
(212) 854-8483
___
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Re: [Archivesspace_Users_Group] User Defined Fields use cases

2022-03-01 Thread Corey Schmidt
Hey Bri,

We use User Defined Fields for our resource records to keep track of 
acquisition data from legacy catalog systems and practices. For instance:

integer_1: GALIN Accession Number - old old catalog
integer_2: GIL Accession Number - current catalog, but old practice
text_1: Arrival Status/Gift Information
text_4: Donor Information
date_1: Date Received

Corey

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]
Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource 
or Accession records?

Thanks!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

___
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Archivesspace_Users_Group@lyralists.lyrasis.org
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Re: [Archivesspace_Users_Group] User Defined Fields use cases

2022-03-01 Thread Olivia S Solis
Hi Bri,

Some of our uses include:

Accrual (Boolean): Quick way to determine if an accession is a completely
new collection
Filing Title (Accessions): Our main Title field style direct order
Migration Statement: Statement to indicate a resource or accession record
was migrated into ASpace from another format plus any major migration issue
that might affect the record's interpretation

We've considered them for other purposes.

Thanks,
Olivia

On Tue, Mar 1, 2022 at 11:30 AM McLaughlin, Brianna Jean 
wrote:

> Hi all,
>
>
>
> Would anyone mind sharing some uses cases for User Defined Fields on
> Resource or Accession records?
>
>
>
> Thanks!
>
>
>
> Bri McLaughlin, she/her/hers
>
> Visiting Metadata Services Librarian
>
> Indiana University
>
> 812-856-3321
>
>
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Olivia Solis, MSIS (she/her)
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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Re: [Archivesspace_Users_Group] User Defined Fields use cases

2022-03-01 Thread Bowers, Kate A.
Imagine a case where you take in an entire archive, with its own accession data 
and accession number format, and you wish to create one-to-one accessions in 
your own system for the accessions that you inherited.

Imagine a case where accession numbers had been assigned in error.

Imagine you have a complicated corporate environment, and the people who send 
you accessions from a single "agent" are different people with different 
contact information, so that adding a "contact" to an agent would leave 
ambiguity as to whom to contact regarding the accession or changing  the 
contact on the agent would, essentially, change the record of the transfer.

Here are some of the fields you might want:


  *   Former accession number.
  *   Alternate accession number.
  *   Source of accession data and ingest date (for accession data migrated 
into AS)
  *   Contact information for the accession.


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of 
McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource 
or Accession records?

Thanks!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
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Re: [Archivesspace_Users_Group] User Defined Fields use cases

2022-03-01 Thread Joshua D. Shaw
We use user defined fields primarily to map to some specific MARC fields not 
included in the general export or modify the MARC export.

Examples include using a boolean to indicate if the 007 field should indicate 
if the resource is an audio recording (e.g. for oral histories). Things like 
that mainly for us.

We use the user_defined_basic plugin as part of our workflow: 
https://github.com/hudmol/user_defined_in_basic

Joshua

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Anna 
Haywood 
Sent: Tuesday, March 1, 2022 12:46 PM
To: archivesspace_users_group@lyralists.lyrasis.org 

Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases


Hello Bri,



We use one user defined field in the Resource record as an alternate title 
(French equivalent of our English title), and one in the accession record to 
indicate the “credit line” which is a citation for the collection we’ve agreed 
on with the donor.



Best,

Anna



---

Anna Haywood
Archiviste
Archivist

Centre Canadien d'Architecture
Canadian Centre for Architecture
1920, rue Baile, Montréal, Québec, Canada, H3H 2S6
+1 5149397001x1368
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Re: [Archivesspace_Users_Group] User Defined Fields use cases

2022-03-01 Thread Anna Haywood
Hello Bri,

We use one user defined field in the Resource record as an alternate title 
(French equivalent of our English title), and one in the accession record to 
indicate the "credit line" which is a citation for the collection we've agreed 
on with the donor.

Best,
Anna


---

Anna Haywood
Archiviste
Archivist

Centre Canadien d'Architecture
Canadian Centre for Architecture
1920, rue Baile, Montr?al, Qu?bec, Canada, H3H 2S6
+1 5149397001x1368
cca.qc.ca<https://www.cca.qc.ca/fr/?utm_source=fr_email_signature_medium=email>
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Comment comprendre les liens que nous entretenons avec les processus 
coloniaux?<https://www.cca.qc.ca/fr/83986/territoires-vivants>
How can we understand the broader connections we have to settler colonial 
processes?<https://www.cca.qc.ca/en/83986/living-lands>

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From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of 
McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource 
or Accession records?

Thanks!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

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[Archivesspace_Users_Group] User Defined Fields use cases

2022-03-01 Thread McLaughlin, Brianna Jean
Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource 
or Accession records?

Thanks!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group