Re: [Archivesspace_Users_Group] batch delete dates saga continues

Along this line I’ve been struggling with finding an authoritative data dictionary for all of ASpace’s model classes and all the possible endpoint parameters. The API documentation provides much of this but not seemingly all, esp. mixins. For example: I would like an application developer to mo

Re: [Archivesspace_Users_Group] digital object identifier/use of 'digital object'

We use this field to record opaque (e.g. Voyager ILS bib record unique ID), semantic (accession number/call number + sequential numbers), and mixed identifiers (opaque ID + box/folder numbers + sequential numbers). We generally try to prescribe that the Voyager ID be a component for all new pro

Re: [Archivesspace_Users_Group] Data Dictionary

This is fantastic. The EAD tag library springs to mind as a useful abstract model, but ASpace would benefit from the additional implementation details. My list of elements would include: Field Description Allowable Attributes Where fields/mixins are stored internally Data type and/or range restri

Re: [Archivesspace_Users_Group] LCNAF mapping -- AuthorityID & Sort Name

How about adding to the core a separate URI field for the full string? John P. Rees Archivist and Digital Resources Manager History of Medicine Division National Library of Medicine 301-827-4510 From: Brian Thomas [mailto:btho...@tsl.texas.gov] Sent: Monday, January 08, 2018 1:02 PM To: 'Archi

[Archivesspace_Users_Group] Creating a MODS Digital Object importer scrip

Has anyone tried writing a script to import batches of MODS XML to create Digital Object records? I haven't found much on the interwebs. Is it folly to attempt such a thing? John John P. Rees Archivist and Digital Resources Manager History of Medicine Division National Library of Medicine 301-

Re: [Archivesspace_Users_Group] patron-facing accession records

We’ve been doing this for several years as an end-of-year task. We make brief collection level MARC records first, then grab them all through MarcEdit and spin them through the MARCXML-EAD conversion stylesheet to get EAD for our DLXS. You can see them at https://oculus.nlm.nih.gov/cgi/f/findai

[Archivesspace_Users_Group] Advice for recording journal article information

We're migrating some journal article metadata to ASpace and are seeking description advice. The original metadata schema nicely records articleTitle, journalTitle, issue, pagination in distinct elements. ASpace doesn't specifically offer the same granularity in either Resource or Digital Object

Re: [Archivesspace_Users_Group] Trying to spin up a new server and it won't load... Unhandled Java exception: java.io.IOException: Failed to bind to 0.0.0.0/0.0.0.0:8089 error

We also have SPLUNKD running across all our local PCs, so my local/C: drive aspace v3.3.1 runs on port 8087 (or any other port not list in the config) to get around the cannot bind error. # ## The ArchivesSpace backend listens on port 8089 by default. You can set it to ## something else below.

[Archivesspace_Users_Group] EAD import extents mapping

Using the background job importer, I'm trying to import extent data from EAD 2002 schema XML, specifically the other extent data we record in parenthesis like 15.0 linear feet (36 boxes + oversize folder) I'd like these parenthetical statements to map to the Container Summary field. Accordin

Re: [Archivesspace_Users_Group] EAD import extents mapping

e_users_group-boun...@lyralists.lyrasis.org> [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of Rees, John (NIH/NLM) [E] Sent: Thursday, 21 June, 2018 3:43 PM To: Archivesspace Users Group mailto:archivesspace_users_group@lyralists.lyrasis.org>> Subject: [Ar

Re: [Archivesspace_Users_Group] Component unique identifiers

Wow, this is super helpful. We’ve been noodling on a similar use case. All our existing repository projects leverage our MARC 035 field ids (Voyager ILS-supplied) to mint ids/Fedora PIDs, but now we’re embarking on ASpace projects that don’t always have a Voyager record, or have ID minting prac

Re: [Archivesspace_Users_Group] Using ASpace event records to track digitization work?

We’ve been toying with the idea of using Events to record digitization and metadata review/approval status information for a large data migration/re-architecture project as well as record these elements going forward. The customer’s old system tracked project and item status information, metada

Re: [Archivesspace_Users_Group] ArcLight or other aggregation tools for discovery

Lydia, ArcLight completed a MVP work cycle last summer and a few institutions have done some local work since then, notably the Bentley and U. Albany. Mark Matienzo is the Stanford POC. You can take a look at the ArcLight Community Google Group, or request to join the Slack channel. G Group:

[Archivesspace_Users_Group] PUI question: external indexing of container list tree link text

Hi all, I administer a finding aids aggregation service that in part scrapes HTML-source code as a data input and I am looking for some advice/start a conversation. Several of our contributing repositories with this data type moved to ArchivesSpace in 2018 and we are not able to crawl ASpace's

Re: [Archivesspace_Users_Group] PUI question: external indexing of container list tree link text

sitemaps to configure this sort of action, i.e. Use this other URL to index this resource. — Steve Majewski On Jan 4, 2019, at 9:59 AM, Rees, John (NIH/NLM) [E] mailto:re...@mail.nlm.nih.gov>> wrote: Hi all, I administer a finding aids aggregation service that in part scrapes HTML-sou

Re: [Archivesspace_Users_Group] Top Containers for volumes

We’d describe the sets’ nature in the unittitle and, like others, randomly assign volume numbers from 1-N across the entire collection. We insert Permalife flags in each volume which has the call number, arbitrary volume number, and a barcode. We do this for all our rare books holdings and book

[Archivesspace_Users_Group] Linking subjects to digital objects via the API

We're trying to post-process digital objects and link existing subjects to them via the API, however there doesn't seem to be a call to do this. Are we missing something? It seems doable for linked_agents and linked_events. Or is the preferred approach to insert subjects? https://archivesspace.

[Archivesspace_Users_Group] Working with multiple ASpace strings

Hi all, This question isn't aspace-centric, but for those of you that have multiple deployment strings (dev, qa, production) and that use the PUI, what is your best practice for entering new data or massaging existing data? 1. Do you test load/edit in QA then re-run the job in production?

Re: [Archivesspace_Users_Group] Working with multiple ASpace strings

lyralists.lyrasis.org> mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>> on behalf of Rees, John (NIH/NLM) [E] mailto:re...@mail.nlm.nih.gov>> Sent: Wednesday, May 29, 2019 11:43 AM To: archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralist

[Archivesspace_Users_Group] Importing EAD components with multiple sibling top containers

Is it possible to import an EAD component that is comprised of multiple parent-level top containers and have ASpace create two sibling top container instances? Currently it seems ASpace will create a single instance with one top container for the positioned first, then create children/grandchi

Re: [Archivesspace_Users_Group] Importing EAD components with multiple sibling top containers

users_group-boun...@lyralists.lyrasis.org>> on behalf of Rees, John (NIH/NLM) [E] mailto:re...@mail.nlm.nih.gov>> Sent: Wednesday, May 13, 2020 11:30 AM To: archivesspace_users_group@lyralists.lyrasis.org<mailto:archivesspace_users_group@lyralists.lyrasis.org>

[Archivesspace_Users_Group] Re-baselining data from a production string

Hey all, We'd like to re-baseline our production data periodically, and before performing a version upgrade. For those that have multiple prod/qa strings, is there a best practice for re-baselining data different than following the backup and recovery instructions? Does this grab things like

Re: [Archivesspace_Users_Group] Top container ranges

Hi Dawne, I'm doing pretty much what Kate laid out to edit source EAD, for all sorts of different container conventions. You can see my ever-growing punch list at https://github.com/John-Rees/aspace-migrations/issues?q=is%3Aopen+is%3Aissue+milestone%3Amigrations I use a variety of regex and xsl

[Archivesspace_Users_Group] Digital object import behavior 2.8.0 vs. 2.8.1

Hi all, We're on v.2.8.0 and are experimenting with the new Digital Object spreadsheet importer to append DO's to existing archival objects. In 2.8.0, I understand that import will fail where another DO already exists which is a use case I'm testing. However, using the ASpace 2.8.1 sandbox I ge

[Archivesspace_Users_Group] OAuth plugin with AWS Cognito

Hi all, Our cloud implementation team is having issues setting up the AS OAuth plugin with AWS Cognito for centralized authentication. If anyone has experience getting the plugin to work in this environment we'd appreciate connecting for a conversation. Thanks, John John P. Rees Archivist and

[Archivesspace_Users_Group] Human readable URLs inserting underscores

Hi all, Experimenting with the human readable URLs options and I notice that with our numerical EADIDS 2 underscores are inserted as a prefix for Resources, but not Archival Objects. I see the same behavior with or without autogenerate slugs on/off and when running the background job. This beh

Re: [Archivesspace_Users_Group] MARC XML -->resource record batch import

Hi Sarah, My path (pre-covid) used MarcEdit 1. grab MARCXML via z39.50 2. use marcedit's MARC-EAD transform xsl (w/ local edits) 3. import EAD into aspace 4. massage/publish agents, subjects, etc. We do this annually for adding accession records as resources (we don't use the aspace

Re: [Archivesspace_Users_Group] [EXTERNAL] Re: MARC XML -->resource record batch import

p-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>> on behalf of Rees, John (NIH/NLM) [E] mailto:re...@mail.nlm.nih.gov>> Sent: Tuesday, October 4, 2022 4:33 PM To: Archivessp

[Archivesspace_Users_Group] Hard re-indexing question

Hi all, We recently tried a hard re-index and discovered that for the PUI, subjects linked only to digital objects were not re-indexed and dropped from the PUI. Is this expected behavior? Related, is there a table/tables in the dbase that tell Solr when to index that we could investigate, as o

Re: [Archivesspace_Users_Group] [EXTERNAL] Re: Hard re-indexing question

Thanks. They weren't deleted records, but published-then-suppressed records. Being once published, their subject terms were published and then persisted as ghost terms in the PUI with no linked records. Until either the subject term was touched (when we ran the full re-index) or the published st