RE: Text Inset vs. Variable Question (UNCLASSIFIED)

2014-12-16 Thread Syed Zaeem Hosain (syed.hos...@aeris.net) 
I also thoroughly endorse BookVars - it is definitely the most highly used 
add-on to FrameMaker for me!

Z

From: framers-boun...@lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Mike Wickham
Sent: Wednesday, December 10, 2014 1:57 PM
To: framers@lists.frameusers.com
Subject: Re: Text Inset vs. Variable Question (UNCLASSIFIED)

It sounds like you are on the right track, using a single file to create 
variables and then importing them. Too bad you can't install third party 
software, because I think the only way to make this easier would be to use the 
inexpensive BookVars plugin:

http://leximation.com/tools/info/bookvars.php

Mike Wickham
On 12/10/2014 1:58 PM, Zacchetti, Maeli E CIV USARMY ECBC (US) wrote:
Classification: UNCLASSIFIED
Caveats: FOUO
I'm getting back to unstructured FrameMaker 10 (after two years of having to 
use MS Word). So apologies if I don't use some of the correct terms or if I'm 
misunderstanding some of FrameMaker's capabilities!

I'm doing the planning work for converting a technical manual from MS Word into 
FrameMaker 10. The system has over 100 parts, currently each part has two to 
five different variations on the name scattered throughout the manual, so a 
huge component of this conversion is getting the nomenclature down to a single 
version of each part name. Since most of the names will change at some point in 
the next year my goal is a single point of edit for each part name, to save 
some headaches down the road.

On previous projects I've used ~20 part name variables (created in a master 
file, then applied to each *.fm file through a book update) and then inserted 
that part's variable any time I need to use the part name.  For this project 
with 100+ parts it seems like that could start getting painful, just in terms 
of scrolling through a massive variable list.

I was thinking that I could use text insets as another option, if it were 
possible to import from a single cell in a table (e.g. excel file). That would 
let me use the spreadsheet that I'd have to create anyway for planning out the 
variables (and internal tracking of what name I'm assigning to a given part 
number).

In the past I've used text insets to reference repeated short paragraphs, using 
a series of individual text documents to hold each paragraph. So I guess I 
could do the same thing again, but then I'd end up with 100+ text files, which 
seems like a different kind of inconvenient compared to the 100+ variables.

One major limitation: with my organization's network policies I cannot install 
3rd party software, and the review and approval process to purchase extensions 
or supplements to Adobe's software would be so arduous that it may as well be 
impossible. So I'm limited to what I can do without having to install anything 
else.

Any advice or suggestions would be appreciated! (Or even advice on where I 
could go to read up on the various ways to effectively manage nomenclature 
updates in unstructured FrameMaker.)


Thanks,

Maeli Zacchetti

maeli.e.zacchetti@mail.mil
Technical Writer
U.S. Army

In modern times, if the sole measure
of what's out there flows from your five senses
then a precarious life awaits you.
- Neil DeGrasse Tyson


Classification: UNCLASSIFIED
Caveats: FOUO


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Re: Persist a variable to the next file

2014-12-16 Thread Writer 
This is a good use case for WebWorks ePublishers PDF XSL FO output. It allows 
you to create a PDF with "fragments" of documentation more efficiently that FMs 
PDF output.

Nadine


- Original Message -
> From: "john.x.pos...@us.hsbc.com" 
> To: framers 
> Cc: 
> Sent: Wednesday, December 10, 2014 11:32 AM
> Subject: RE: Persist a variable to the next file
> 
> OK...I have some time...let me go into greater detail. If there are holes
> in my explanation, attribute it to confidentiality.
> 
> I have 5 main Lines of Business (LOBs) documented and arranged in 
> "Books";
> will call them Book 2, Book 3, Book 4, Book 5, and Book 6. I also have a
> Book 1, which contains methodology and procedure chapters that are common
> to all LOBs.
> 
> Within each Book 2 through 6, there are Products (Style:
> ChapterHeading)...between 8 to 30 products; depending on the LOB
> 
> Within each Product, there are 5 specific Sections (Style: Heading1);
> standard sections by title but different content each time
> 
> Follow so far?
> 
> When I do a compiled book for LOB 1, from the Framemaker Book panel, I
> include Book 1 and Book 2, excluding Book 3 through 6
> When I do a compiled book for LOB 2, from the Framemaker Book panel, I
> include Book 1 and Book 3, excluding Book 2 and Book 4 through 6
> etc.
> 
> Now...sometimes I need to output a Mini-Book. A specific LOB, with only
> specific Products, with only specific Sections, usually on the request of a
> regulatory request.
> 
> Because of the way I have the files set up, I simply Include only what I
> need and Generate
> 
> My total document is almost 7,000 pages. using this system, I can generate
> a specific book with from 10 to 1500 pages in less than a half hour and
> know exactly what is in the book, not more and not less..
> 
> John X Posada
> 
> 
> 
> -
> **
> This E-mail is confidential. It may also be legally privileged. If
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Question for the Group: Create a Conditionalized or Hierarchical Book

2014-12-16 Thread Tony Marek (PDF) 
I currently need to create a new non-structured book in Frame 12 that will
have one of three possible outputs (to .pdf).  I’m looking for advice on
the best way to create and maintain the project.



To simplify the problem: previously we had the Product A user manual and
the Product B user manual – maintained and distributed separately.  These
manuals are each at about 15 chapters and 800+ pages each, with little or
no overlapping content.



Now, my company has merged the two products into an optional third product,
so that we have three possible product permutations (and manuals): Product
A, Product B and now the new Product C (which consists of all of the
components/chapters from both A+B).



So my question is: what is the best way to merge the two document sets so
that I can publish Manual A, Manual B or Manual C (A+B), depending on the
customer.



Should I conditionalize all the chapters under one book – so that I would
only display and publish the appropriate chapters based on the customer —
e.g. publish chapters set to Condition A, Condition B, or both conditions
for Product C?  Or should I use the hierarchical book structure and then
add/delete the subordinate book depending on the customer release?



I have no experience with hierarchical books so I’m not sure what the
benefits or drawbacks are.



I could also simply add/delete the appropriate A/B chapters from the master
book manually – but with 30+ chapters, this seems like it could be prone to
mistakes in publishing the correct content.



Any suggestions will be much appreciated.



Thanks,

~Tony



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Re: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Robert Lauriston 
Microsoft reportedly didn't use FrameMaker or RoboHelp to create
online help: 
http://www.techwr-l.com/archives/0308/techwhirl-0308-00155.html#.VJCxcydg6iM

Microsoft Press has used FrameMaker for some books and probably still
does. They did the MMoS4 in InDesign.
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RE: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Craig, Alison 
In the old days (circa 1993), when Microsoft actually produced hard copy 
manuals - and they were fabulous manuals from a content standpoint - they did 
actually use MS Word to produce them (my husband was a Microsoft programmer at 
the time).

Since they've gone to online help, it's more about the "online" than the "help" 
- unless of course you need to do something really difficult like open a file 
or apply a bold font style.

The kind of help a seasoned writer would be looking for is pretty much 
non-existent.

Alison


Alison Craig | Technical Documentation Lead
Ultrasonix | 130-4311 Viking Way | Richmond, BC  V6V 2K9 | 
analogicultrasound.com
T 604-279-8550 ext 127 | F 604-279-8559

From: framers-boun...@lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Fred Ridder
Sent: Tuesday, December 16, 2014 12:07 PM
To: Craig Ede; framers@lists.frameusers.com
Subject: RE: why view on phone WAS: online FrameMaker 12 Documentation totally 
revamped

I'm curious about one thing (well, more than just one; but one thing in the 
current context...):
Has Adobe ever actually said that they use FrameMaker produce the FrameMaker 
documentation?

I know that Microsoft has never made any such statement about the MS Word 
documentation, and for years there have been two persistent rumors about this; 
one is that they use a proprietary in-house tool or system, and another is that 
they use FrameMaker.

-FR
> From: craig...@hotmail.com
> To: framers@lists.frameusers.com
> Subject: RE: why view on phone WAS: online FrameMaker 12 Documentation 
> totally revamped
> Date: Tue, 16 Dec 2014 13:19:05 -0600
>
> They walk around while reading the help docs created in Framemaker. Sorry if
> I was unclear. The proof of concept is that FM can be used to create this
> sort of documentation.
>
> Craig
>
> -Original Message-
> From: 
> framers-boun...@lists.frameusers.com
> [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Robert Lauriston
> Sent: Tuesday, December 16, 2014 12:48 PM
> To: framers@lists.frameusers.com
> Subject: Re: why view on phone WAS: online FrameMaker 12 Documentation
> totally revamped
>
> Nobody walks around while using FrameMaker.
>
> My guess is they chose Responsive HTML over WebHelp for the same reason they
> dropped topics, used larger type and screen shots, added page breaks, and
> posted a URL to pages not visible to the public.
>
> On Tue, Dec 16, 2014 at 10:28 AM, Craig Ede 
> mailto:craig...@hotmail.com>> wrote:
> > I think this is probably a proof of concept issue. I worked for a
> > packaging machine making company that would love to be able to have
> > their manuals available to operators as they walked around their machines
> ...
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RE: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Syed Zaeem Hosain (syed.hos...@aeris.net) 
You can sometimes tell from the PDF properties ... I always find it interesting 
when I see stuff that tells me that people don't trust their own [editing and 
other] tools! :)

But in this case, the meta-data for Using-FrameMaker-12.pdf says it was created 
by "Application: FrameMaker 12.0.3" using "Acrobat Distiller 11.0 (Windows)".

Z

From: framers-boun...@lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Fred Ridder
Sent: Tuesday, December 16, 2014 12:07 PM
To: Craig Ede; framers@lists.frameusers.com
Subject: RE: why view on phone WAS: online FrameMaker 12 Documentation totally 
revamped

I'm curious about one thing (well, more than just one; but one thing in the 
current context...):
Has Adobe ever actually said that they use FrameMaker produce the FrameMaker 
documentation?

I know that Microsoft has never made any such statement about the MS Word 
documentation, and for years there have been two persistent rumors about this; 
one is that they use a proprietary in-house tool or system, and another is that 
they use FrameMaker.

-FR
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Re: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Robert Lauriston 
The named destinations show that the Using FrameMaker PDF was
generated by FrameMaker. The help source shows it was generated with
RoboHelp.

On Tue, Dec 16, 2014 at 12:06 PM, Fred Ridder  wrote:
> I'm curious about one thing (well, more than just one; but one thing in the
> current context...):
> Has Adobe ever actually said that they use FrameMaker produce the FrameMaker
> documentation?
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RE: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Fred Ridder 
I'm curious about one thing (well, more than just one; but one thing in the 
current context...): 
Has Adobe ever actually said that they use FrameMaker produce the FrameMaker 
documentation? 

I know that Microsoft has never made any such statement about the MS Word 
documentation, and for years there have been two persistent rumors about this; 
one is that they use a proprietary in-house tool or system, and another is that 
they use FrameMaker. 

-FR

> From: craig...@hotmail.com
> To: framers@lists.frameusers.com
> Subject: RE: why view on phone WAS: online FrameMaker 12 Documentation
> totally revamped
> Date: Tue, 16 Dec 2014 13:19:05 -0600
> 
> They walk around while reading the help docs created in Framemaker. Sorry if
> I was unclear. The proof of concept is that FM can be used to create this
> sort of documentation.
> 
> Craig
> 
> -Original Message-
> From: framers-boun...@lists.frameusers.com
> [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Robert Lauriston
> Sent: Tuesday, December 16, 2014 12:48 PM
> To: framers@lists.frameusers.com
> Subject: Re: why view on phone WAS: online FrameMaker 12 Documentation
> totally revamped
> 
> Nobody walks around while using FrameMaker.
> 
> My guess is they chose Responsive HTML over WebHelp for the same reason they
> dropped topics, used larger type and screen shots, added page breaks, and
> posted a URL to pages not visible to the public.
> 
> On Tue, Dec 16, 2014 at 10:28 AM, Craig Ede  wrote:
> > I think this is probably a proof of concept issue. I worked for a 
> > packaging machine making company that would love to be able to have 
> > their manuals available to operators as they walked around their machines
> ...

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Re: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Robert Lauriston 
Sure, it makes sense to generate all of the output formats and make
them available as samples. But choosing Responsive HTML instead of
WebHelp as the format for the primary copy of the help on adobe.com
just serves to highlight its limitations.

On Tue, Dec 16, 2014 at 11:19 AM, Craig Ede  wrote:
> They walk around while reading the help docs created in Framemaker. Sorry if
> I was unclear. The proof of concept is that FM can be used to create this
> sort of documentation.
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RE: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Craig Ede 
They walk around while reading the help docs created in Framemaker. Sorry if
I was unclear. The proof of concept is that FM can be used to create this
sort of documentation.

Craig

-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Robert Lauriston
Sent: Tuesday, December 16, 2014 12:48 PM
To: framers@lists.frameusers.com
Subject: Re: why view on phone WAS: online FrameMaker 12 Documentation
totally revamped

Nobody walks around while using FrameMaker.

My guess is they chose Responsive HTML over WebHelp for the same reason they
dropped topics, used larger type and screen shots, added page breaks, and
posted a URL to pages not visible to the public.

On Tue, Dec 16, 2014 at 10:28 AM, Craig Ede  wrote:
> I think this is probably a proof of concept issue. I worked for a 
> packaging machine making company that would love to be able to have 
> their manuals available to operators as they walked around their machines
...
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Re: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Robert Lauriston 
Nobody walks around while using FrameMaker.

My guess is they chose Responsive HTML over WebHelp for the same
reason they dropped topics, used larger type and screen shots, added
page breaks, and posted a URL to pages not visible to the public.

On Tue, Dec 16, 2014 at 10:28 AM, Craig Ede  wrote:
> I think this is probably a proof of concept issue. I worked for a packaging
> machine making company that would love to be able to have their manuals
> available to operators as they walked around their machines ...
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Re: why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Writer 
I think Google safety glasses would be a better idea. That way, you kill two 
birds with one stone: information and safety. =D 

Oh, and a third benefit: hands free.
Nadine

  From: Craig Ede 
 To: framers@lists.frameusers.com 
 Sent: Tuesday, December 16, 2014 1:28 PM
 Subject: why view on phone WAS: online FrameMaker 12 Documentation totally 
revamped
   
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3 2 4;} _filtered #yiv1144396397 {font-family:Tahoma;panose-1:2 11 6 4 3 5 4 4 
2 4;}#yiv1144396397 #yiv1144396397 p.yiv1144396397MsoNormal, #yiv1144396397 
li.yiv1144396397MsoNormal, #yiv1144396397 div.yiv1144396397MsoNormal 
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p.yiv1144396397MsoAcetate, #yiv1144396397 li.yiv1144396397MsoAcetate, 
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{margin:0in;margin-bottom:.0001pt;font-size:8.0pt;}#yiv1144396397 
span.yiv1144396397Heading1Char {color:#365F91;font-weight:bold;}#yiv1144396397 
span.yiv1144396397Heading2Char {color:#4F81BD;font-weight:bold;}#yiv1144396397 
span.yiv1144396397BalloonTextChar {}#yiv1144396397 
span.yiv1144396397EmailStyle21 {color:windowtext;}#yiv1144396397 
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.yiv1144396397MsoChpDefault {font-size:10.0pt;} _filtered #yiv1144396397 
{margin:1.0in 1.0in 1.0in 1.0in;}#yiv1144396397 div.yiv1144396397WordSection1 
{}#yiv1144396397 I think this is probably a proof of concept issue. I worked 
for a packaging machine making company that would love to be able to have their 
manuals available to operators as they walked around their machines. Sometimes 
the chain of machines was a block long. They have also considered issuing 
tablets with their machines for the operators to use.  Craig  

From: framers-boun...@lists.frameusers.com 
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Michael Norton
Sent: Monday, December 15, 2014 3:41 PM
To: framers@lists.frameusers.com
Subject: Re: online FrameMaker 12 Documentation totally revamped  Thanks for 
the links Maxwell. The PDF looks interesting.  As for the HTML, I understand 
Responsive HTML is cool and all that and has some applications, but I am trying 
to come up with a scenario where I would look up something in FrameMaker Help 
on my phone. If I need to research something in FrameMaker Help, I think I 
would open a browser in one of my two desktop monitors instead of trying to 
read it on a tiny phone screen (Galaxy S3). Is this capability something 
requested by other Frame users or is Adobe simply showing that it can be done 
via Frame?    
…….…….…….…….…….…….……  Michael 
Norton | Technical Writer  
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why view on phone WAS: online FrameMaker 12 Documentation totally revamped

2014-12-16 Thread Craig Ede 
I think this is probably a proof of concept issue. I worked for a packaging
machine making company that would love to be able to have their manuals
available to operators as they walked around their machines. Sometimes the
chain of machines was a block long. They have also considered issuing
tablets with their machines for the operators to use.

 

Craig

 

From: framers-boun...@lists.frameusers.com
[mailto:framers-boun...@lists.frameusers.com] On Behalf Of Michael Norton
Sent: Monday, December 15, 2014 3:41 PM
To: framers@lists.frameusers.com
Subject: Re: online FrameMaker 12 Documentation totally revamped

 

Thanks for the links Maxwell. The PDF looks interesting.

 

As for the HTML, I understand Responsive HTML is cool and all that and has
some applications, but I am trying to come up with a scenario where I would
look up something in FrameMaker Help on my phone. If I need to research
something in FrameMaker Help, I think I would open a browser in one of my
two desktop monitors instead of trying to read it on a tiny phone screen
(Galaxy S3). Is this capability something requested by other Frame users or
is Adobe simply showing that it can be done via Frame?

 

 



 

Michael Norton | Technical Writer

 

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Re: structured application on a shared drive

2014-12-16 Thread jang 
Alan,

Having the structapps file (or text insets linked to a local structapps file) 
on a network drive should not cause too much traffic, as the file is only read 
when FM starts. Also, one of my customers has everything on a network drive and 
the network latency problem only kicks in when they are opening and closing 
100s of files within minutes. One small file with no graphics should not be a 
big problem.

As for file locking: I tested and there does not seem to be any file locking 
when FM reads the file on startup. The lock file only appears when I open the 
file in FM to edit it. The fact that I can edit and save the structapps file 
without any changed behavior of FM - until I explicitly tell FM to read the 
struct apps, or restart FM, tells me that there is no monitoring of the file 
contents, i.e. the file does not remain open while FM runs. I could run a test 
script to make sure but I believe there is no reason to do so.

Just wanted to complete the discussion on this.
Jang


> 
> Message: 4
> Date: Mon, 15 Dec 2014 08:30:43 -0500
> From: Alan Houser <>
> To: j...@jang.nl, 
> Subject: Re: structured application on a shared drive
> Message-ID: <548ee283.3050...@groupwellesley.com>
> Content-Type: text/plain; charset="iso-8859-1"; Format="flowed"
> 
> I have two concerns about putting a structured app on a network drive:
> 
> - FrameMaker is rather intolerant of network latency. A network-based
> structured app may be more crash-prone.
> 
> - FrameMaker's file locking is rather aggressive, so concurrency issues
> may arise. This is from memory, and I haven't tested it on FrameMaker
> 12. I believe the structured app files are read and retained in memory
> without a filesystem lock, but I would want to confirm this.
>
> Both of these issues, or their absence, should be easy to identify
> through testing.
>
>
>
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