Re: Using the same chapters for several books
In addition to Charles' and Steven's recommendation, there's another method to consider, although whether it's better or not depend on your situation. In my books, the header info changes from book to book and I have to renumber to get the chapter and page number correct. Instead of actually doing these changes in the content file depending on whether you're working in Book A or B, you can create a container file in Book B with all settings correct. Then import the content file from Book A as a referenced file, specifying that the formatting be controlled by Book B. So you get the same end effect, but the method is different. Art On 8/14/06, Stephen O'Brien [EMAIL PROTECTED] wrote: The mechanics in the last response are correct, but don't forget the numbering. FrameMaker allows two types of numbering: document (what you call a chapter) and book. This is necessary as some documents are not in a book but stand alone. So, when using documents in different books, you may have to redo the numbering at the book level. For example, I have a document that is Section 8 in one book and used as Appendix A in another book. The numbering for each, in the separate books, is different. Cheers. At 10:35 AM 8/14/2006, Shmuel Wolfson wrote: Could anyone give me a brief overview of how to use the same chapters for several books, or the right terminology to find this in the online help? -- Regards, Shmuel Wolfson ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/sobrien%40innovmetric.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info. Stephen O'Brien Documentation/Technical Writer InnovMetric Logiciels (Software) Inc. 1-418-688-2061 ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/art.campbell%40gmail.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info. -- Art Campbell [EMAIL PROTECTED] ... In my opinion, there's nothing in this world beats a '52 Vincent and a redheaded girl. -- Richard Thompson No disclaimers apply. DoD 358 ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
RE: Using the same chapters for several books
The way I do this is: * distinguish books by part number * one book file per part number * unique title.fm for each book * store all variables, conditional text settings, and colors in title.fm * use variables for book-level changes, like titles in the footer, etc. * use conditional text for parts of a shared chapter that should or should not appear. * use color settings with conditional text for editing purposes With this method, I do have to re-apply variables and conditional text settings every time I re-generate a book, but to me this is a minor task. Hijack: I have a book that excludes some chapters if it goes out to customers (external version). The drawback to this is that I have to re-set some chapter numbering settings when I re-generate the internal version. Does anyone have a better way? Joe Joe Malin Technical Writer (408)625-1623 [EMAIL PROTECTED] www.tuvox.com The views expressed in this document are those of the sender, and do not necessarily reflect those of TuVox, Inc. -Original Message- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Shmuel Wolfson Sent: Monday, August 14, 2006 7:36 AM To: Framers Subject: Using the same chapters for several books Could anyone give me a brief overview of how to use the same chapters for several books, or the right terminology to find this in the online help? -- Regards, Shmuel Wolfson ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
RE: Using the same chapters for several books
Really good points -- and ones that I took as a given, and should not have! Thanks for the reminder! Grant -Original Message- From: Peter Gold Sent: Monday, August 14, 2006 9:16 AM Cc: Framers Subject: Re: Using the same chapters for several books When including a FrameMaker file in more than one book, you need to pay attention to any differences between the books, such as: * layout and formats - if master page designs, paragraph, character, table, cross-reference, and variable formats are different in the books, you'll need to import them from each book's template file to the file(s) that you're using in different books. * Pagination and numbering - if the book-level pagination and numbering properties are set to read from file, or continue from previous, it's likely that the pagination and numbering for the file(s) in one book will not be appropriate in the others. * Editing, revising, and updating - you'll need to develop and thorougholy document a procedure to use when making changes in files that are used in multiple books, to assure that content changes for one book are appropriately managed for all uses of the file(s). Conditional text and text insets may help you manage these requirements; include them in the procedures you create. HTH Regards, Peter Gold KnowHow ProServices ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
RE: Using the same chapters for several books
Joe Malin wrote: Hijack: I have a book that excludes some chapters if it goes out to customers (external version). The drawback to this is that I have to re-set some chapter numbering settings when I re-generate the internal version. Does anyone have a better way? Joe Are you using a single book for both outputs? If so, why not just set up two separate books, each with its own numbering rules? Chuck ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Re: Using the same chapters for several books
One more suggestion: we have a similar situation, with reused files, running headers that change, plus variables and conditions that need to be flipped. We started with what Art calls container files to flip the variables and conditions so that the borrowed files knew where they were. Flipping variables and conditions for dozens of books, however, soon became a real chore. The solution we found was BuildFire, a FrameMaker add-on from Convivio (http://www.convivio.com/index.php?topic=010_products). BuildFire allows you to define multiple PDF output files with different values for variables and conditional text settings. You create a list of documents and build them either individually or in batches. BuildFire flips the variables and condition settings for each book on the fly and creates the PDFs. What used to take two people the better part of the morning (we have 75+ PDFs) can now run on one of our machines while we're at lunch. Hope this helps. ...Susan Susan Modlin Publications Manager, Edusoft www.edusoft.com --- Art Campbell [EMAIL PROTECTED] wrote: In addition to Charles' and Steven's recommendation, there's another method to consider, although whether it's better or not depend on your situation. In my books, the header info changes from book to book and I have to renumber to get the chapter and page number correct. __ Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http://mail.yahoo.com ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
RE: Using the same chapters for several books
I have two separate books, but they share chapters. The numbering properties seem to persist for a chapter file, even if I set the numbering properties at the book level. Joe Malin Technical Writer (408)625-1623 [EMAIL PROTECTED] www.tuvox.com The views expressed in this document are those of the sender, and do not necessarily reflect those of TuVox, Inc. -Original Message- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Charles Beck Sent: Monday, August 14, 2006 12:01 PM To: Framers Subject: RE: Using the same chapters for several books Joe Malin wrote: Hijack: I have a book that excludes some chapters if it goes out to customers (external version). The drawback to this is that I have to re-set some chapter numbering settings when I re-generate the internal version. Does anyone have a better way? Joe Are you using a single book for both outputs? If so, why not just set up two separate books, each with its own numbering rules? Chuck ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
RE: Using the same chapters for several books
Assuming you have numbering set uo correctly, the page numbering should fall into place each time you run a TOC for each book --- Joe Malin [EMAIL PROTECTED] wrote: I have two separate books, but they share chapters. The numbering properties seem to persist for a chapter file, even if I set the numbering properties at the book level. John Posada Senior Technical Writer I think the problem, to be quite honest with you, is that you've never actually known what the question is. ___ You are currently subscribed to Framers as [EMAIL PROTECTED] Send list messages to [EMAIL PROTECTED] To unsubscribe send a blank email to [EMAIL PROTECTED] or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to [EMAIL PROTECTED] Visit http://www.frameusers.com/ for more resources and info.
Using the same chapters for several books
Could anyone give me a brief overview of how to use the same chapters for several books, or the right terminology to find this in the online help? -- Regards, Shmuel Wolfson
Using the same chapters for several books
Hi Shmuel, This is actually very easy and is one of the primary strengths of FrameMaker. Once you have the chapter files created, it is as easy as adding them to whatever books you want to include them in. For example, you might have Chapters 1 through 5 created. In one book you want to use the first four chapters, but not the 5th. So, in that book, you include only chapters 1-4. In the other book, you want the first two chapters and the 5th (but not the 3rd and 4th). All you have to do is build a book with Chapters 1, 2, and 5. It's that easy. HTH, Chuck -Original Message- From: framers-bounces+charles.beck=infor@lists.frameusers.com [mailto:framers-bounces+charles.beck=infor.com at lists.frameusers.com] On Behalf Of Shmuel Wolfson Sent: Monday, August 14, 2006 10:36 AM To: Framers Subject: Using the same chapters for several books Could anyone give me a brief overview of how to use the same chapters for several books, or the right terminology to find this in the online help? -- Regards, Shmuel Wolfson ___ You are currently subscribed to Framers as Charles.Beck at infor.com. Send list messages to framers at lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscribe at lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/charles.beck%40infor .com Send administrative questions to lisa at frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Using the same chapters for several books
The mechanics in the last response are correct, but don't forget the numbering. FrameMaker allows two types of numbering: document (what you call a chapter) and book. This is necessary as some documents are not in a book but stand alone. So, when using documents in different books, you may have to redo the numbering at the book level. For example, I have a document that is Section 8 in one book and used as Appendix A in another book. The numbering for each, in the separate books, is different. Cheers. At 10:35 AM 8/14/2006, Shmuel Wolfson wrote: >Could anyone give me a brief overview of how to use the same >chapters for several books, or the right terminology to find this in >the online help? > >-- >Regards, >Shmuel Wolfson > > >___ > > >You are currently subscribed to Framers as sobrien at innovmetric.com. > >Send list messages to framers at lists.frameusers.com. > >To unsubscribe send a blank email to framers-unsubscribe at >lists.frameusers.com >or visit >http://lists.frameusers.com/mailman/options/framers/sobrien%40innovmetric.com > >Send administrative questions to lisa at frameusers.com. Visit >http://www.frameusers.com/ for more resources and info. Stephen O'Brien Documentation/Technical Writer InnovMetric Logiciels (Software) Inc. 1-418-688-2061
Using the same chapters for several books
When including a FrameMaker file in more than one book, you need to pay attention to any differences between the books, such as: * layout and formats - if master page designs, paragraph, character, table, cross-reference, and variable formats are different in the books, you'll need to import them from each book's template file to the file(s) that you're using in different books. * Pagination and numbering - if the book-level pagination and numbering properties are set to read from file, or continue from previous, it's likely that the pagination and numbering for the file(s) in one book will not be appropriate in the others. * Editing, revising, and updating - you'll need to develop and thorougholy document a procedure to use when making changes in files that are used in multiple books, to assure that content changes for one book are appropriately managed for all uses of the file(s). Conditional text and text insets may help you manage these requirements; include them in the procedures you create. HTH Regards, Peter Gold KnowHow ProServices Charles Beck wrote: > Hi Shmuel, > > This is actually very easy and is one of the primary strengths of > FrameMaker. > > Once you have the chapter files created, it is as easy as adding them to > whatever books you want to include them in. For example, you might have > Chapters 1 through 5 created. In one book you want to use the first four > chapters, but not the 5th. So, in that book, you include only chapters > 1-4. > > In the other book, you want the first two chapters and the 5th (but not > the 3rd and 4th). All you have to do is build a book with Chapters 1, 2, > and 5. > >
Using the same chapters for several books
In addition to Charles' and Steven's recommendation, there's another method to consider, although whether it's better or not depend on your situation. In my books, the header info changes from book to book and I have to renumber to get the chapter and page number correct. Instead of actually doing these changes in the content file depending on whether you're working in Book A or B, you can create a "container" file in Book B with all settings correct. Then import the content file from Book A as a referenced file, specifying that the formatting be controlled by Book B. So you get the same end effect, but the method is different. Art On 8/14/06, Stephen O'Brien wrote: > The mechanics in the last response are correct, but don't forget the > numbering. FrameMaker allows two types of numbering: document (what > you call a chapter) and book. This is necessary as some documents are > not in a book but stand alone. > > So, when using documents in different books, you may have to redo the > numbering at the book level. > > For example, I have a document that is Section 8 in one book and used > as Appendix A in another book. The numbering for each, in the > separate books, is different. > > Cheers. > > At 10:35 AM 8/14/2006, Shmuel Wolfson wrote: > >Could anyone give me a brief overview of how to use the same > >chapters for several books, or the right terminology to find this in > >the online help? > > > >-- > >Regards, > >Shmuel Wolfson > > > > > >___ > > > > > >You are currently subscribed to Framers as sobrien at innovmetric.com. > > > >Send list messages to framers at lists.frameusers.com. > > > >To unsubscribe send a blank email to framers-unsubscribe at > >lists.frameusers.com > >or visit > >http://lists.frameusers.com/mailman/options/framers/sobrien%40innovmetric.com > > > >Send administrative questions to lisa at frameusers.com. Visit > >http://www.frameusers.com/ for more resources and info. > > Stephen O'Brien > Documentation/Technical Writer > InnovMetric Logiciels (Software) Inc. > 1-418-688-2061 > > > ___ > > > You are currently subscribed to Framers as art.campbell at gmail.com. > > Send list messages to framers at lists.frameusers.com. > > To unsubscribe send a blank email to > framers-unsubscribe at lists.frameusers.com > or visit > http://lists.frameusers.com/mailman/options/framers/art.campbell%40gmail.com > > Send administrative questions to lisa at frameusers.com. Visit > http://www.frameusers.com/ for more resources and info. > -- Art Campbell art.campbell at gmail.com "... In my opinion, there's nothing in this world beats a '52 Vincent and a redheaded girl." -- Richard Thompson No disclaimers apply. DoD 358
Using the same chapters for several books
The way I do this is: * distinguish books by part number * one book file per part number * unique title.fm for each book * store all variables, conditional text settings, and colors in title.fm * use variables for book-level changes, like titles in the footer, etc. * use conditional text for parts of a "shared" chapter that should or should not appear. * use color settings with conditional text for editing purposes With this method, I do have to re-apply variables and conditional text settings every time I re-generate a book, but to me this is a minor task. Hijack: I have a book that excludes some chapters if it goes out to customers (external version). The drawback to this is that I have to re-set some chapter numbering settings when I re-generate the internal version. Does anyone have a better way? Joe Joe Malin Technical Writer (408)625-1623 jmalin at tuvox.com www.tuvox.com The views expressed in this document are those of the sender, and do not necessarily reflect those of TuVox, Inc. -Original Message- From: framers-bounces+jmalin=tuvox@lists.frameusers.com [mailto:framers-bounces+jmalin=tuvox.com at lists.frameusers.com] On Behalf Of Shmuel Wolfson Sent: Monday, August 14, 2006 7:36 AM To: Framers Subject: Using the same chapters for several books Could anyone give me a brief overview of how to use the same chapters for several books, or the right terminology to find this in the online help? -- Regards, Shmuel Wolfson
Using the same chapters for several books
Really good points -- and ones that I took as a "given", and should not have! Thanks for the reminder! Grant -Original Message- From: Peter Gold Sent: Monday, August 14, 2006 9:16 AM Cc: Framers Subject: Re: Using the same chapters for several books When including a FrameMaker file in more than one book, you need to pay attention to any differences between the books, such as: * layout and formats - if master page designs, paragraph, character, table, cross-reference, and variable formats are different in the books, you'll need to import them from each book's template file to the file(s) that you're using in different books. * Pagination and numbering - if the book-level pagination and numbering properties are set to read from file, or continue from previous, it's likely that the pagination and numbering for the file(s) in one book will not be appropriate in the others. * Editing, revising, and updating - you'll need to develop and thorougholy document a procedure to use when making changes in files that are used in multiple books, to assure that content changes for one book are appropriately managed for all uses of the file(s). Conditional text and text insets may help you manage these requirements; include them in the procedures you create. HTH Regards, Peter Gold KnowHow ProServices
Using the same chapters for several books
Joe Malin wrote: Hijack: I have a book that excludes some chapters if it goes out to customers (external version). The drawback to this is that I have to re-set some chapter numbering settings when I re-generate the internal version. Does anyone have a better way? Joe Are you using a single book for both outputs? If so, why not just set up two separate books, each with its own numbering rules? Chuck
Using the same chapters for several books
One more suggestion: we have a similar situation, with reused files, running headers that change, plus variables and conditions that need to be flipped. We started with what Art calls container files to flip the variables and conditions so that the borrowed files knew where they were. Flipping variables and conditions for dozens of books, however, soon became a real chore. The solution we found was BuildFire, a FrameMaker add-on from Convivio (http://www.convivio.com/index.php?topic=010_products). BuildFire allows you to define multiple PDF output files with different values for variables and conditional text settings. You create a list of documents and build them either individually or in batches. BuildFire flips the variables and condition settings for each book on the fly and creates the PDFs. What used to take two people the better part of the morning (we have 75+ PDFs) can now run on one of our machines while we're at lunch. Hope this helps. ...Susan Susan Modlin Publications Manager, Edusoft www.edusoft.com --- Art Campbell wrote: > In addition to Charles' and Steven's recommendation, > there's another > method to consider, although whether it's better or > not depend on your > situation. In my books, the header info changes from > book to book and > I have to renumber to get the chapter and page > number correct. > __ Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http://mail.yahoo.com
Using the same chapters for several books
I have two separate books, but they share chapters. The numbering properties seem to persist for a chapter file, even if I set the numbering properties at the book level. Joe Malin Technical Writer (408)625-1623 jmalin at tuvox.com www.tuvox.com The views expressed in this document are those of the sender, and do not necessarily reflect those of TuVox, Inc. -Original Message- From: framers-bounces+jmalin=tuvox@lists.frameusers.com [mailto:framers-bounces+jmalin=tuvox.com at lists.frameusers.com] On Behalf Of Charles Beck Sent: Monday, August 14, 2006 12:01 PM To: Framers Subject: RE: Using the same chapters for several books Joe Malin wrote: Hijack: I have a book that excludes some chapters if it goes out to customers (external version). The drawback to this is that I have to re-set some chapter numbering settings when I re-generate the internal version. Does anyone have a better way? Joe Are you using a single book for both outputs? If so, why not just set up two separate books, each with its own numbering rules? Chuck
Using the same chapters for several books
Joe, What version of FM? Art On 8/14/06, Joe Malin wrote: > I have two separate books, but they share chapters. The numbering > properties seem to persist for a chapter file, even if I set the > numbering properties at the book level. -- Art Campbell art.campbell at gmail.com "... In my opinion, there's nothing in this world beats a '52 Vincent and a redheaded girl." -- Richard Thompson No disclaimers apply. DoD 358
Using the same chapters for several books
Assuming you have numbering set uo correctly, the page numbering should fall into place each time you run a TOC for each book --- Joe Malin wrote: > I have two separate books, but they share chapters. The numbering > properties seem to persist for a chapter file, even if I set the > numbering properties at the book level. > John Posada Senior Technical Writer "I think the problem, to be quite honest with you, is that you've never actually known what the question is."
